Article I – Records

Article I – Records

Section A – Public Record

The Public Record Shall:

1. Be kept in a place conveniently accessible by the entire Student Body;
2. Be made available in either paper or electronic form;
3. Be updated as called for in the Student Senate Website;
4. Include:
   • A current copy of the Student Body Constitution;
   • A current copy of the Bylaws;
   • A current copy of the Standing Rules;
   • All legislation in effect;
   • Copies of all Senate budgets and financial reports;
   • All committee membership rosters;
   • All failed legislation;
   • All documents as set forth in the Student Body Constitution, Constitutional Bylaws, and Senate Bylaws.
5. Records to be kept current:
   • Attendance records;
   • Minutes of the General Assembly.

Section B – Committee Minutes

1. Committee minutes may record:
   • The time and place of the meeting;
   • The members and guests present;
   • The issues discussed;
   • Any official recommendations and proposed amendments;
2. Committee meeting minutes shall be made available to Senators before the Call to Order of the committee meeting;
3. Minutes taken in paper form may be sent to the Public Records Committee to be published in the Public Record.
   

Section C – Legislation

1. Legislation arriving on the Senate floor in paper form shall be sent by the sponsor to:
   • The Student Body Vice President;
   • The President Pro Tempore;
   • The Senators.
2. Legislation arriving on the Senate floor in electronic form shall:
   • Be sent to the Public Records Committee to publish electronically;
   • Be updated by the Public Records Committee to reflect the current status.
3. Recently passed legislation shall be:
   • Made available to the Student Body Vice President within three school days;
   • Made available to all Senators once it takes effect;
   • Made available to the Public Records Committee to be published in the Public Record.

Section D – Voting Record

Voting Record:

1. A roll call vote may be taken either at the discretion of the presiding officer or a vote of at least 20% of the Senators present.
2. The voting record shall be:
   • Recorded by the Public Records Committee;
   • Published in the Public Record.