11. Supplier Reassessment

The Supplier Reassessment feature in our application allows users to ensure ongoing compliance and performance standards with approved suppliers.

There are multiple ways to trigger a supplier reassessment:

1. Ad-hoc Reassessment: Users can manually initiate a reassessment through the Supplier Reassessment module. This flexible option enables assessments to be conducted as needed, independent of any predefined schedule or event.

**For more details on how to initiate an ad-hoc reassessment, refer to the Supplier Reassessment – Module Overview section below.

2. Scheduled Reassessment: At the Review Supplier stage of the workflow, users have the option to specify a Next Review Date.
   Once the supplier request is approved, the system automatically triggers a reassessment based on this specified date, assigning the Review Supplier task to the designated resource.

3. Document Expiration: Supplier reassessment can also be triggered by document expiration. Specifically, 60 days prior to the specified expiration date of an associated document, the system initiates a reassessment:

• For contracts: A full supplier reassessment is automatically triggered, assigning the Review Supplier task to the designated resource.
  

  **This reassessment ensures that the supplier’s performance and compliance are up to standard before the contract’s expiration.

• For non-contract documents: An email reminder is sent to the supplier, prompting them to review and update necessary documentation to maintain compliance.

!We distinguish between contracts and non-contracts based on the document name. If ‘contract’ is included in the document name, it’s deemed a contract. If ‘contract’ is not included, it’s deemed a non-contract. The document name is specified in the Documents & Supplier Types section of Product & Supplier Settings.

In the Supplier Reassessment module, users can initiate an assessment or review for an already approved supplier.

*For guidance on common form features and functions, please refer to the dedicated section in the manual.

1. Supplier: This is a single-select dropdown field that retrieves the list of approved suppliers. It allows users to select a supplier to be reassessed.
   • Once a supplier is selected, all fields in the form (including those within the accordions) will populate with the associated information. Users can review these fields and make any necessary modifications to the supplier details, documents, or products.

     • Supplier Reassessment – Supplier Selection Preview

       **Where modifications are allowed, the respective fields are activated and operate in a manner consistent with their functionality in the New Supplier form.

2. Submit Form: This button allows users to submit the completed form.
   • Upon submission, this form will trigger the Supplier Assessment workflow. The assigned user will be tasked with reviewing the supplier.