Meetings of Members
Section 1. General Scientific Meetings – General Scientific Meetings shall normally be held not less frequently than every two years. An announcement of a General Scientific Meeting shall be made to the Membership at least 180 days before the scheduled date. Some of these meetings may be held in collaboration with other societies (e.g., International Society of Environmental Epidemiology, International Society of Indoor Air Quality and Climate). Other Scientific Meetings may be held at the discretion of the Board of Directors.
Section 2. General Business Meetings – There shall be a General Membership Business Meeting of the Society to include both a meeting of the Board of Directors (see Article V for definitions) and a meeting of the members. This will be held on the occasion of each General Scientific Meeting.
Section 3. Special Meetings – Special meetings of the Society may be called (a) at any time by the President; (b) by the Secretary at the request of a majority of the Board of Directors; or © on receipt of the written request of not less than one fourth of the members of the Society.
Section 4. Notice of Meetings – Notice of the time, place, and purpose or purposes of meetings of the Society shall be given to the members by mail or electronic transmission at least ninety (90) days before the meeting.
Section 4.1. Quorum – At any General Membership Business Meeting of the Society, a quorum for voting purposes shall be 15% of the membership, either by presence, by mail, or by proxy, except as otherwise provided by law. Whether or not a quorum is present, a meeting may be adjourned by vote of a majority of the members present, without notice other than by announcement at the meeting and without further notice to any absent member.
Section 5. Regional Meetings – Due to the international scope of the membership, Regional Chapters can be established by a subgroup of the membership and have the power to conduct Regional meetings of the Society (see Article VII). Similar such rules regarding Notice of Meetings and quorum requirements (Sections 4 and 4.1 above) govern the Regional chapters of the Society.
Section 6. Voting – For every election or other proposition to be voted upon by the Society, each voting member (regular, student, emeritus, and other special membership classes as designated by the Board of Directors) shall be entitled to one vote. Electronic ballot transmission will be used for the election of officers and councilors and for other matters as deemed appropriate by the Board of Directors.
Section 7. Business of the General Membership Meeting – The Board of Directors shall inform the general membership about the following topics at the General Membership Business Meeting or through mail or electronic transmission: (a)The results of the election of officers and councilors and members of select committees; (b) The place and time of the General Scientific Meeting 1 to 2 years in advance hence, © Change of the annual dues (if applicable); (d) The annual financial statement and the balance sheet presented by the Treasurer and actions to be taken thereon as may seem appropriate; (e) Reports of the Board of Directors and other committees and motions relating to the adoption of such reports in whole or in part and actions to be taken thereon as may seem appropriate; (f) Investigations to be taken in the pursuit of the objective of the Society; (g) Resolutions as can be properly considered by the Society which relate to the objectives of the Society.
