This document catalogues a summary of non-staff modalities under which individuals perform services in a direct or other agreed relationship with the Organization; other than through a letter of appointment under the Staff Regulations and Rules of the United Nations, and include, without limitation, United Nations Volunteers, individual consultants, contractors, government provided personnel, gratis personnel, experts serving on non-reimbursable loans, military experts on mission, individual police officers, fellows and interns. Individuals performing services under different regimes such as third-party contracts (under procurement) or persons providing services under arrangements with the United Nations Office of Project Services are outside of the Non-Staff Capacities Unit’s scope and have been excluded from this catalogue.
An overview is provided for each category containing information on applicable rules and policies, legislative requirements and administrative issuances, definition, use, restrictions, delegation of authority, financial impact and reporting requirements. Annex 1 contains frequently asked questions for each category which were collected by the Non-Staff Capacities Unit in their advisory function. Annex 2 contains a tabular overview which allows direct comparison between categories.
This catalogue is intended to provide support for HR Practitioners and managers in UN Secretariat entities in the use of non-staff capacities for their specific entities by providing a comprehensive overview and highlighting restrictions imposed on each category. The catalogue has been designed to increase compliance with existing policies and regulations and to ensure that non-staff capacities are used as appropriate and not as a substitution for staff. Policies, administrative instructions and other background documents have been incorporated with hyperlinks (to the Policy Portal) to enable direct access to the text of the actual document in addition to the narrative and explanation. In case of discrepancies between the narrative of the catalogue and the actual policy, the latter will prevail.
Every circumstance or question about non-staff capacities cannot be anticipated. The catalogue will be updated and enhanced as required. HR Practitioners may also send questions directly to DOS-HR-Advice@un.org
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