It is recommended that the registration process for the annual meeting be tied to the ISES membership database. It is easiest and results in a very successful membership campaign and meeting marketing campaign to connect the two processes.
Below is a list of standard questions that need to be included in the registration form:
First Name
Last Name
Salutation
Preferred Pronouns (new)
Email Address
Job Title
Organization
Address Line 1
Address Line 2
City
State
Zip
Country
Mobile Phone
Time Zone
Gender (same as membership form)
Ethnicity (same as membership form)
Consent: use email address to notify about Society updates and exhibitor/sponsor communication
Consent: use of photography
Consent: There will be a $50 processing fee to cancel my registration. No cancellations after August 1, 2021.
Special Needs: provide options to select and an “Other” option
ISES Member: yes/no
ISES Member type:
Other special events: It is recommended that the registration system include the special events and Pre-Conference Workshops available. Creating a separate system causes confusion and extra organization to the users and the organizers.
A few other topics to note regarding registration:
- There are occasions when volunteers, chairs or others may receive complimentary registration. These should be considered exceptions. The budget is closely tied to registrations and an important part of the success of the meeting. The chairs have the autonomy to make these decisions.
- Refunds may be provided, less a fee for the administrative efforts. It is recommended that sliding dates and deadlines be included in the communication regarding how much and when a refund can be offered.
- There have been opportunities for attendees to pay later during the registration process. The Annual Meeting Contractors will be required to track these and continue to collect payment throughout the registration process.
- Presenters should be required to register by a specific date for planning and communications purposes. If presenters do not register on time, they are not guaranteed an opportunity to present at the meeting.
