There are various ways to organize and request submissions for presentations. Here are a few of the recommendations for submissions:
1. Symposiums: These are 60-90 minute sessions organized by one person to include topics of the same research. The symposiums are organized by a submitter who typically will become the moderator for the session. Each symposium should include 3-5 abstracts that are submitted together. Symposiums can be initially submitted as a topic only and then reviewed by the Scientific Committee. The submitter will then be notified of approval or denial. After the submitter has been notified, it is their responsibility to submit all the abstracts, presenters and authors prior to the schedule release.
2. Independent Abstracts: These are short, 10-15 minute presentations submitted by the author/presenter. The submitter submits all the materials necessary with a preference for oral presentation or poster presentation. The independent abstracts are reviewed by the Scientific Committee and identified as approved for oral, approved for poster presentation or declined. The oral presentations approved will be scheduled together in a 60-90 minute session.
3. Posters: Submitters can submit independent abstracts and indicate they prefer a poster presentation rather than an oral presentation. Posters are scheduled throughout the week. The schedule of poster presentations will depend on the amount of space available and the number of posters submitted.
4. Pre-Conference Workshops: These workshops are outlined in a separate section of this manual. They are submitted and will be reviewed by the TOC but will be scheduled and organized differently.
Reviewers:
- The TOC and other ISES leadership are encouraged and recruited to serve as reviewers.
- If there are over 400 abstracts submitted, there will need to be at least 70 reviewers.
- Each abstract should be reviewed at least twice. Reviewers should be assigned based on their expertise.
Conflict of Interest Disclaimers:
- The COIs need to be included in the submissions process. Reviewers will have access to this information when they evaluate the quality of the submission.
- Each presenter (oral and poster) are required to disclose any and all COIs, even if there are not COIs to note.
