Workplace Screening

The Government of Ontario requires screening for workers who enter a workplace and has provided this tool as an aide.

Screening should occur before or when a Worker enters the workplace at the beginning of their day or shift, or when a visitor arrives. Alternatives to paper screening forms may include third-party apps or cloud-based systems (such as Google Forms, Microsoft Forms and others) for increased efficiency in the screening process.

Venues in the Protect (yellow) or Restrict (orange) regions under Ontario’s COVID-19 Response Framework: Keeping Ontario Safe and Open are required to gather contact information for all patrons in the same manner as workers. Similar to contract tracing, third-party apps provide a good alternative to a paper-based system.

Venues in the Prevent (green) level may also wish to screen patrons as an additional level of prevention.

While not a requirement, venues may choose to implement an active temperature screening process for workers and/or patrons as a heightened layer of prevention. Staff required to conduct the temperature screening should wear PPE such as medical masks, face shields and/or safety glasses and use a no-touch thermometer. Health Canada has also approved a list of medical devices for uses related to COVID-19 including body temperature scanners allowing individuals to be screened for fever at a safe distance.

Tracking and Record Keeping in the Workplace:

It is important to track where workers have been in the workplace. If a worker tests positive for COVID- 19, the local public health unit ask employers to provide information on where the worker worked, as well as the contact information of any other worker who may have been exposed.

Tips for keeping records on workplace screening:
• Ensure the privacy of screening participants and their screening records are secure, including the methods of tracking screening information and personal information.
• Personal information and personal health information must be collected, used, stored and communicated as set out in the privacy laws that apply.
• A sign in/sign-out procedure should be implemented for everyone attending a workplace to record details that may assist with any necessary contact tracing.
• Any sign-in/sign-out registers should be recorded by one person whenever possible, and/or be facilitated with an electronic application. Other individuals should not touch the device.

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