8. Off-Campus Field Trip Guidelines

Generally when our students go on field trips, parent volunteers are responsible for transporting them to and from their destination. Please adhere to these guidelines:

• Supervise all the children assigned to your care, not just your own child.
• Arrive on time the day of the trip and meet at the designated place.
• Do not park in the front circle when loading or unloading students – the teacher should instruct you where to park for loading/unloading.
• Follow the State of Ohio Laws and Guidelines regarding seatbelts and booster seats.
• Do not use cell phones while driving.
• If you choose to show a movie in your car, it must be rated “G” and cleared with the teacher ahead of time.
• Use discretion if the radio/CD is playing. Audit for age and maturity appropriateness.
• Drive directly to and from the field trip destination. (Although a stop at McDonald’s might be fun for your group, do NOT do this. The parental permission we receive has limited destinations.)
• When you arrive back at school, stay with the students in your care until the teacher resumes responsibility.
• Check with the teacher before the trip about including siblings. Some places do not allow younger children and there is not always space for additional children. If siblings are permitted, the parent must be able to supervise all students in their care as well as the sibling(s).
• If a bus is transporting students, you are welcome to ride the bus if there is room. If space or personal preference result in you driving, you may drive your child but cannot drive another student unless that student’s parent is also in your car.
• If you are unable to go on a field trip, please contact the teacher as soon as possible. If you are unable to speak directly with the teacher, please call 513-247-9944 ×101 as soon as possible and we will notify the staff member with whom you are working.
  

Off-Campus Field Trip Requirements

Prior to driving the first time, all volunteer drivers must:

1. Be fingerprinted prior to the trip date.
2. Print and return a CHCA EBL Campus Volunteer Service Agreement form
3. Print and return a Transportation Agreement for Personal Vehicles form
   

*Make your fingerprint appointment at the Welcome Center by emailing Judi.Davis@chca-oh.org at least 14 days before you intend to volunteer. This 5 minute process is valid for 5 years and is available from 8:15 a.m. to noon or 1:00 – 3:45 p.m. and requires: (1) Your driver’s license or a form of identification if you don’t have a driver’s license, (2) A 2nd form of identification (passport, SS card, or birth certificate) and (3) Gr 9-12 minor volunteers should bring this completed Parental Permission form.

*The myEarly Learning and myLower School webpages puts the needed forms at your fingertips.