Tip 8.2: Send Correspondence (Blank, Editable Communication Tool) - Staff Selection System

What’s New!
About this Manual
Chapter 1: The Staff Selection System
- Staff Selection Manual
- Management Dashboard
- Performance Target: Staffing Timelines
- Performance Target: Gender Parity and Geographical Diversity
- inspira Business Roles
- System Updates and Enhancements
Chapter 2: Creating Job Openings
- Creation of a Job Request by Hiring Managers
- Review of the Job Request by Staffing Table Managers
- Approve or Deny Job Requests
Chapter 3: Approving Job Openings
- Approve, Push Back or Deny Job Requests
- Review of the Job Details
- Review of Evaluation Criteria and Job Posting
- Review of Evaluation Criteria by the Central Review Bodies
- Translation in English or French
- Publishing Job Openings
Chapter 4: Screening Applications
- Automated Screening Rules
- Screening Based on Mandatory Questions Related to Integrity and Performance Standards
- HR Assessment
- Changing Dispositions after HR Assessment
- Completing HR Assessment
Chapter 5: Priority consideration and selection of downsized staff members
- Applications of Downsized Staff members
- Identifying downsized staff members that have applied to a job opening
- Consideration of downsized staff members
- Selection of downsized staff members
Chapter 6: Recommending Roster Candidates
- Identifying Roster Candidates
- Consideration of Roster Candidates
- Preparing for the Recommendation of Roster Candidates
Chapter 7: Preliminary Evaluation
- Objectives of the Preliminary Evaluation
- Disposition Definitions: Not Suitable, Long List, Remain in Long List, Short List
- Methodology to Conduct the Preliminary Evaluation
- Evaluating Academic Qualifications
- Evaluating Work Experience and the Answers to the Job-Fit Questionnaire
- Evaluating Language Proficiency
- Evaluation Tools
- Options for Preliminary Evaluation
Chapter 8: Assessments
- Assessment Panel
- Inviting Applicants for Assessment
- Assessments Other than Competency-Based Interviews
- Competency-Based Interviews
- Finalizing and Recording Assessment Results
- Finalizing and Recording Results for Assessments Other than Competency-Based Interviews
- Finalizing and Recording Results for Competency-Based Interviews
  - Create a Final Assessment Record Using the CBI Evaluation Tool
  - Create a Final Assessment Record Using the Legacy inspira Tool
Chapter 9: Preparing for Compliance Review
- Preparing the Transmittal Memo
- Comparative Analysis Report Review and Final Checks
- Submission of the Transmittal Memo
Chapter 10: Compliance Review
- Checklist for Recruiters
- Status Matrix Update by Recruiters
- Submission to the Central Review Bodies
- Review by the Central Review Bodies
Chapter 11: Selection
- Considering Integrity and Performance
- Other Selection Considerations: Status Matrix
- Notification to Candidates after Selection
- Selection or Offer Decline, or Departure of Selected Candidate
Chapter 12: Cancelling Job Openings
- Before Compliance Review by the Review Bodies
- During or After Compliance Review by the Review Bodies
- Other Reasons for Cancellation
- Reflecting Cancellation Decisions in inspira
Chapter 13: Rosters
- Roster Candidates and Roster
- Inclusion in the Roster
- Roster Search
Resources
- Annexes
- Automatic Screening Rules
- inspira Tips
- Regulations, Rules, Policies and SOPs
- Videos

Download as PDF

On the landing page for the relevant applicant, click Other Actions > Applicant Actions > Send Correspondence.

Click image to open expanded view
Write a subject and message and add attachments if necessary.
Leave the Contact Method field as Email; the Letter field blank; and the Access field as Public.
Click Preview and preview the message that will be sent.

)footnote¹

FRAUD ALERT

PRIVACY NOTICE

Last modified: 1 August 2023

Tip 8.1: Add Names of the Assessment Panel

Tip 8.3: Disqualify Short Listed Applicants Who Do Not Participate in Assessments Including CBI