Tip 2.1 : Initiate the Creation of a Job Opening (for Hiring Managers) - Staff Selection System

In Main Menu of inspira, select Recruiting > Create Job Opening.
On the next page, titled Primary Job Opening Information, enter the information for each field in the Job Details section, as follows:

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1. Recruitment framework – It defaults to Regular Vacancy.
2. Job Opening Type (mandatory) – It defaults to Standard Requisition, but in case the position is approved for selection exclusively from a roster, the Recruit from Roster option should be chosen. In case the position is at D-2 level, the option D2 Level JO should be selected.
3. Business Unit (mandatory) – It defaults to the user’s business unit. It can be changed by entering a different business unit number or clicking on the search icon to find the correct one.
4. Position Number – Enter the Umoja position number. Although this field is not mandatory at this stage, it is highly recommended to enter it as it would populate several other fields (e.g. job title, job code, organizational unit). These auto-populated fields will be later reviewed by the staffing table managers and recruiters to ensure that the Umoja job title and job code match the approved classification document associated with the position.
5. Job Code (mandatory) – If a position number was entered, the job code is automatically populated. If not, enter the job code associated with the position. Hiring managers can click on the search icon to find the appropriate job code. The job code determines the appropriate roster.
In the Create Job Opening Options section, select the basis of the job opening as appropriate. It is mandatory to select one of the options. Hiring managers can select among the following:
1. New Job Opening – Applicable when an individually classified job description or standard job description has been associated with the position, and it has been decided to use such job description as the basis of the evaluation criteria and job posting/advertisement. This option may also be used when there is no Generic Job Profile (GJP) or approved job description available.
2. Based on GJP – Applicable when a Generic Job Profile has been associated with the position. When chosen, the hiring manager will be required to click on Select GJP, and on the next page, enter the search criteria of the GJP and click on Search to find and select the appropriate GJP. If the desired GJP cannot be found, the hiring manager should use the New Job Opening option.
  
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  1. Click on Posting Title to select the appropriate GJP.
    
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  2. Click Select GJP.
    
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3. Based on approved Job Opening– When this option is chosen, the hiring manager will be required to click on the Select Approved Job Opening option. On the next page, enter the search information
  (e.g. Job Opening ID) to find and select the previously approved job opening.
  
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  1. Click Search, and then select the appropriate job opening by clicking on the posting title.
    
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  2. Click Select Approved Job Opening.
    
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  3. Click Continue.
    
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