1. The Status Matrix provides information regarding the recommended candidates for consideration by the head of entity when making the selection. Recruiters are responsible for reviewing and updating the Status Matrix Tip 9.2 before the central review body review and selection decision. In case of continuous/generic job openings where many applicants are recommended, recruiters may generate reports to review the Status Matrix Tip 9.3.
  2. The recruiters should update the following elements for each recommended candidate. Some elements apply to staff and former staff only. Umoja access may be necessary to confirm the information.

Elements for recommended candidates
Expand each item for a description:

Int S/M (staff only)
This field indicates whether an individual is an internal candidate (INT). An internal candidate is a staff member serving in the Secretariat who:
  • holds an appointment other than a temporary appointment;
  • has been recruited after a process involving a review body under Staff Rule 4.15 or through a competitive examination under Staff rule 4.16, or has been appointed upon meeting other regular requirements for the duty station, job level, category and functional area if a review body was not required (e.g. staff members at G-4 level or below or GS staff members in peacekeeping operations or special political missions); and
  • holds an appointment which not limited to service with a specific organizational units of the Secretariat. Associate Experts, Junior Professional Officers, and staff holding a temporary appointment are not internal candidates.

YPP (for P-3 positions) (staff only)
This field indicates whether a staff member has been recruited through the young professionals programme or the former National Competitive Recruitment Examination (NCRE). The heads of entity are encouraged to give priority consideration to these candidates applying for P-3 positions in making the selection decision.
5 yrs + in position (staff only)
This field indicates whether the staff member has served 5 consecutive years or more in his or her current position.
12 months in position (staff only)
This field indicates whether the staff member has served 12 consecutive months or more in his or her current position.
Disability
This field indicates whether the candidate has a disability as per information provided by the applicant.
Downsizing (staff and former staff only)
This field flags staff members serving in a Secretariat entity that is subject to downsizing as predetermined by the Assistant Secretary-General for Human Resources Management. The Downsizing Indicator is an attribute of the position and not the staff member. After the staffing table managers activate this indicator for specific positions, the staff members encumbering the positions are automatically flagged in the Status Matrix of the job openings they apply to. In cases where the indicator is activated by the staffing table manager after the staff member applies, the recruiters may manually change the Status Matrix. Tip 9.4
Un – and Under rep
This field indicates whether the candidate is a national of an unrepresented or underrepresented Member State for positions subject to the system of desirable ranges (Professional and higher category posts funded by the regular budget in the Headquarters, offices away from Headquarters and regional commissions). The information should be updated by the recruiter based on the most recent representation status made available by the Office of Human Resources.
Previous 200/300* (staff only)
This field indicates whether the staff member has served under the former 200 or 300 series of the Staff Rules and has not yet been recruited through a process including a central review body review under Staff rule 4.15. Most staff should have been regularized by now.
Service in the field* (staff and former staff only)
This field indicates whether a current or former staff member has served in a “field operation” according to h4. Staff Selection System – ST/AI/2010/3. This information should be updated by the recruiter based on the PHP and as necessary in Umoja. This is a highly desirable appointment criterion for positions at the D-1 and D-2 levels in departments and offices which provide backstopping or policy guidance to the field missions.
Victims of malicious act (staff only)
This field indicates whether the candidate has been a victim of a malicious act, natural disasters or an emergency, as determined by the Secretary-General.
Spouse (staff only)
This field indicates whether the candidate is a spouse of a currently serving staff member, as indicated in the PHP.
Police Cont Country & Troop Cont Count
These fields indicate whether the candidate is from a police or troop contributing country which should be considered for peacekeeping operation or Headquarters support account-funded positions. The recruiter may find the most up-to-date information in peacekeeping.un.org.

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Last modified: 21 January 2022