Staff Selection System
Table of Contents
Staff Selection System
  • What’s New!
    • About this Manual
    • Chapter 1: The Staff Selection System
      • Staff Selection Manual
      • Management Dashboard
      • Performance Target: Staffing Timelines
      • Performance Target: Gender Parity and Geographical Diversity
        • Gender Parity
        • Geographical Diversity
        • Tools for Considering Gender and Geographical Representation
      • inspira Business Roles
      • System Updates and Enhancements
    • Chapter 2: Creating Job Openings
      • Creation of a Job Request by Hiring Managers
        • Job Details
        • Evaluation Criteria
        • Job Postings
        • Submitting Job Requests to Staffing Table Managers
      • Review of the Job Request by Staffing Table Managers
      • Approve or Deny Job Requests
    • Chapter 3: Approving Job Openings
      • Approve, Push Back or Deny Job Requests
      • Review of the Job Details
      • Review of Evaluation Criteria and Job Posting
      • Review of Evaluation Criteria by the Central Review Bodies
      • Translation in English or French
      • Publishing Job Openings
    • Chapter 4: Screening Applications
      • Automated Screening Rules
      • Screening Based on Mandatory Questions Related to Integrity and Performance Standards
        • Crimes or Violation of Human Rights or Humanitarian Laws
        • Sexual Exploitation and Abuse
        • Workplace Disciplinary Processes or Investigations
      • HR Assessment
      • Changing Dispositions after HR Assessment
      • Completing HR Assessment
    • Chapter 5: Recommending Roster Candidates
      • Identifying Roster Candidates
      • Consideration of Roster Candidates
      • Preparing for the Recommendation of Roster Candidates
    • Chapter 6: Preliminary Evaluation
      • Objectives of the Preliminary Evaluation
      • Disposition Definitions: Not Suitable, Long List, Remain in Long List, Short List
      • Methodology to Conduct the Preliminary Evaluation
      • Evaluating Academic Qualifications
      • Evaluating Work Experience and the Answers to the Job-Fit Questionnaire
      • Evaluating Language Proficiency
      • Evaluation Tools
      • Options for Preliminary Evaluation
    • Chapter 7: Assessments
      • Assessment Panel
      • Inviting Applicants for Assessment
      • Assessments Other than Competency-Based Interviews
      • Competency-Based Interviews
      • Finalizing and Recording Assessment Results
      • Finalizing and Recording Results for Assessments Other than Competency-Based Interviews
      • Finalizing and Recording Results for Competency-Based Interviews
        • Create a Final Assessment Record Using the CBI Evaluation Tool
        • Create a Final Assessment Record Using the Legacy inspira Tool
    • Chapter 8: Preparing for Compliance Review
      • Preparing the Transmittal Memo
      • Comparative Analysis Report Review and Final Checks
      • Submission of the Transmittal Memo
    • Chapter 9: Compliance Review
      • Checklist for Recruiters
      • Status Matrix Update by Recruiters
      • Submission to the Central Review Bodies
      • Review by the Central Review Bodies
    • Chapter 10: Selection
      • Considering Integrity and Performance
        • Crimes or Violation of Human Rights or Humanitarian Laws
        • Sexual Exploitation and Abuse
        • Disciplinary and Administrative Measures
        • Performance Evaluation Reports
        • Reference Verification
      • Other Selection Considerations: Status Matrix
      • Notification to Candidates after Selection
      • Selection or Offer Decline, or Departure of Selected Candidate
    • Chapter 11: Cancelling Job Openings
      • During or After Compliance Review by the Review Bodies
      • Other Reasons for Cancellation
      • Reflecting Cancellation Decisions in inspira
      • Before Compliance Review by the Review Bodies
    • Chapter 12: Rosters
      • Roster Candidates and Roster
      • Inclusion in the Roster
      • Roster Search
    • Resources
      • Annexes
        • Annex I: Education and Work Experience Requirements
          • Professional and Higher Categories
          • Field Service Category
          • National Professional Officer Category
          • General Service and Related Categories Excluding the National Professional Officer Category
            • General Service Category
            • Security Service Category
            • Public Information Assistant Category
            • Trades and Crafts Category
            • Language Teacher Category
        • Annex II: Eligibility Determination Based on Job Opening Level, and Staff Level and Job Category
        • Annex III: Custom Questions in the Job-Fit Questionnaire
          • Custom Questions Related to Education: Specific/Specialized Degrees & Professional Certifications
          • Custom Questions Related to Responsibilities and Professionalism
          • Custom Questions Related to UN Competitive Examinations
          • Custom Questions Related to Language: Specific Skills and Flagging Desirable Criteria
          • Custom Questions Related to Duty Station
          • Custom Questions Related to Eligibility
      • Automatic Screening Rules
        • Age
        • Academics
        • Consultants, Individual Contractors, Interns and Gratis Personnel
        • Criminal Record, Human Rights or Humanitarian Law Violation
        • Experience
        • Family Relationship
        • Former UN Staff Members
        • FS Applying to P Positions
        • GS Applying to P and Above
        • JFQ Responses
        • Lateral Moves
        • Language Staff Applying to Non-Language Post
        • Level
        • National Professional Officer Positions
        • Sexual Exploitation and Abuse
        • Temporary Appointee Applying to Current Job
        • Workplace Investigation, Disciplinary Process
        • YPP 2 Year Initial Assignment
      • inspira Tips
        • Tip 1.1: Find an Existing Job Opening and Go to the Landing Page
        • Tip 1.2: Generate Gender, Geographical and Region Summary Reports
        • Tip 1.3: Submit Requests for inspira Business Roles
        • Tip 2.1 : Initiate the Creation of a Job Opening (for Hiring Managers)
        • Tip 2.2: Complete the Job Details Page (for Hiring Managers)
        • Tip 2.3: Complete the Evaluation Criteria Page (for Hiring Managers)
        • Tip 2.4: Enter Work Experience Criteria in the Job-Fit Questionnaire (for Hiring Managers)
        • Tip 2.5: Enter Custom Question(s) in the Job-Fit Questionnaire (for Hiring Managers)
        • Tip 2.6: Enter Job-Specific Qualifications items (for hiring managers)
        • Tip 2.6: Review Entries in the Job-Fit Questionnaire (for Hiring Managers)
        • Tip 2.9: Complete the Job Postings Page (for Hiring Managers)
        • Tip 2.12: Review and Approve a Job Request that has been Submitted (for Staffing Table Managers)
        • Tip 3.1: Find and Access a Job Opening Pending Approval
        • Tip 3.2: Approve, Push Back or Deny a Job Request
        • Tip 3.3: Add a Primary Recruiter and Additional Recruiters
        • Tip 3.4: Submit a Job Opening for the Review of a Central Review Body
        • Tip 3.5: Go to the Next Step When Review by a Central Review Body Is Not Required
        • Tip 3.6: Record a Recommendation Regarding the Evaluation Criteria and the Job Posting (for CRB members)
        • Tip 3.8: Submit the Text of a Job Posting for Translation
        • Tip 3.8: Publish a Job Opening
        • Tip 4.1: View the Disposition Given by the Automated Screening
        • Tip 4.2: Review the Detailed Screening Results for each Screening Rule
        • Tip 4.3: Access Applicants under HR Assessment Required and Identify Which Screening Rule Needs to Be Assessed
        • Tip 4.4: Generate the HR Assessment List in Excel
        • Tip 4.5: Generate a Manual Notification for Communications with Applicants
        • Tip 4.6: Use Send Correspondence (Editable) for Communications with the Applicants
        • Tip 4.7: Change the Disposition of an Applicant After HR Assessment
        • Tip 4.8: Notify the Hiring Manager of the Completion of the HR Assessment
        • Tip 5.1: Immediately Recommend a Roster Candidate for Selection
        • Tip 5.2: Access and Update the Status Matrix
        • Tip 5.3: Prepare the Job Opening for Roster Selection
        • Tip 6.1: Access Candidate Summary Landing Page
        • Tip 6.2: Review Each Candidate Summary
        • 6.3: Record the applied criteria for the JO
        • Tip 6.3: Conduct Preliminary Evaluation Using the Candidate Summary Tool
        • Tip 6.4: Review the Analytics Dashboard Using the Candidate Summary Tool
        • Tip 6.5: Change Dispositions of Applicants Without Recording Ratings or Comments (Legacy inspira Tool)
        • Tip 6.6: Change Dispositions of Applicants and Record Ratings and Comments in Online Page (Legacy inspira Tool)
        • Tip 6.7: Change Dispositions of Applicants and Record Ratings and Comments Using Offline Excel Template (Legacy inspira Tool)
        • Tip 6.8: View Details of the Preliminary Evaluations given to Applicants (Legacy inspira Tool)
        • Tip 6.9: Generate and Use the Work Experience Criteria Report of Applicants (Legacy inspira Tool)
        • Tip 6.10: Download all PHPs (Legacy inspira Tool)
        • Tip 6.11: Generate Applicant List with Roster, Gender and Nationality Info (Legacy inspira Tool)
        • Tip 6.12: Generate the GGST Request Form with Contact Information (Legacy inspira Tool)
        • Tip 6.13: Use the Applicant Search Tool (Legacy inspira Tool)
        • Tip 7.1: Add Names of the Assessment Panel
        • Tip 7.2: Send Correspondence (Blank, Editable Communication Tool)
        • Tip 7.3: Disqualify Short Listed Applicants Who Do Not Participate in Assessments Including CBI
        • Tip 7.4: Record Results of Assessments Other Than CBI
        • Tip 7.5: Online Batch Input of Test and Final Assessment Results
        • Tip 7.6: Offline Batch Input of Test and Final Assessment Results (Excel)
        • Tip 7.7: Access the CBI Evaluation Tool
        • Tip 7.8: Generate Interview Templates and Record Interview Findings Using the CBI Evaluation Tool (for Panel Members)
        • Tip 7.9: Create a Final Interview Assessment Using the CBI Evaluation Tool (for Hiring Managers)
        • Tip 7.10: Finalize Interview Assessment Using the CBI Evaluation Tool (for Hiring Managers)
        • Tip 7.11: Create a Final Assessment Record Using the Legacy inspira Tool (for Hiring Managers)
        • Tip 8.1: Prepare and Submit a Transmittal Memo (for Hiring Managers)
        • Tip 8.2: Generate the Comparative Analysis Final Report
        • Tip 9.1: Access a Submitted Transmittal Memo
        • Tip 9.2: Access and Update the Status Matrix
        • Tip 9.3: Download the Full Status Matrix
        • Tip 9.4: Activate or Deactivate the Umoja Downsizing Field for Positions in Umoja (for Staffing Table Managers)
        • Tip 9.5: Submit the Recruitment Case to the Relevant Central Review Body
        • Tip 9.6: Record a Recommendation Regarding the List of Recommended Candidates (for CRB Members)
        • Tip 10.1: Make a Selection Decision
        • Tip 10.2: Send Manual Notification to Candidates Other than the Selected Roster Candidate in Case of Roster Selection (for Recruiters)
        • Tip 10.3: Select Another Candidate When the Initially Selected Candidate Declines the Offer (for the Heads of Entity)
        • Tip 10.4: Select Another Candidate When the Initially Selected Candidate Vacates the Position Within One Year of Selection (for Senior Recruiters and Heads of Entity)
        • Tip 11.1: Cancel a Job Opening After Advertisement (for Senior Recruiters)
        • Tip 11.2: Notify Applicants of Job Opening Cancellation (for Recruiters)
        • Tip 12.1: Perform a Roster Search (for Senior Recruiters, Recruiters, Staffing Table Managers and Occupational Group Managers)
      • Regulations, Rules, Policies and SOPs
        • Assessments Other than Competency-Based Interviews
        • Assessment Panel
        • Automated Screening Rules
        • Before Compliance Review by the Review Bodies
        • Checklist for Recruiters
        • Consideration of Roster Candidates
        • Creating Job Openings
        • Custom Questions in the Job-Fit Questionnaire
        • Disposition Definitions: Not Suitable, Long List, Remain in Long List, Short List
        • Evaluating Academic Qualification
        • Management Dashboard
        • Other Selection Considerations: Status Matrix
        • Preparing for Compliance Review
        • Screening Applications
        • Selection
        • Staff Selection Manual
        • Status Matrix Update by Recruiters
      • Videos
        • Tip 2.4: Enter Work Experience Criteria in the Job-Fit Questionnaire Video
        • Tip 6.1: Access Candidate Summary Landing Page Video
        • Tip 6.2: Review Each Candidate Summary Video
        • Tip 6.4: Review the Analytics Dashboard Using the Candidate Summary Tool Video
        • Tip 7.7: Access the CBI Evaluation Tool Video
        • Tip 7.8: Generate Interview Templates and Record Interview Findings Using the CBI Evaluation Tool (for Panel Members) Video
        • Tip 7.9: Create a Final Interview Assessment Using the CBI Evaluation Tool (for Hiring Managers) Video
        • Tip 7.10: Finalize Interview Assessment Using the CBI Evaluation Tool (for Hiring Managers) Video
        • Building the New Job Opening in inspira
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    Regulations, Rules, Policies and SOPs

    The following Regulations, Rules, Policies and SOPs apply to the Staff Selection.

    • Assessments Other than Competency-Based Interviews
    • Assessment Panel
    • Automated Screening Rules
    • Before Compliance Review by the Review Bodies
    • Checklist for Recruiters
    • Consideration of Roster Candidates
    • Creating Job Openings
    • Custom Questions in the Job-Fit Questionnaire
    • Disposition Definitions: Not Suitable, Long List, Remain in Long List, Short List
    • Evaluating Academic Qualification
    • Management Dashboard
    • Other Selection Considerations: Status Matrix
    • Preparing for Compliance Review
    • Screening Applications
    • Selection
    • Staff Selection Manual
    • Status Matrix Update by Recruiters

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    Last modified: 21 July 2021
    Tip 12.1: Perform a Roster Search (for Senior Recruiters, Recruiters, Staffing Table Managers and Occupational Group Managers)
    Assessments Other than Competency-Based Interviews
    iManual published by United Nations DOS/CDOTS
    PDF version of the manual may become outdated. Please always consult this site to get the most updated information.