- Each entity has its own business unit established in inspira. Appropriate business roles for the business unit should be granted to staff members to administer the staff selection process in inspira. The requesting and approving of business role accesses are critical functions that ensure security, internal control and confidentiality of the information related to the staff selection process for the business unit.
- The business role approvals are submitted through inspira or Unite Service Desk using the form provided by the Office of Human Resources in the Department of Management Strategy, Policy and Compliance
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Tip 1.3. - Below is a list of business roles related to recruitment:
- Recruitment Roles
- Expand each item for a description:
- Head of Department (HoD)
- This role is given to heads of entities, normally at USG, ASG or D-2 level, who have been delegated the authority to make selection decisions up to D-1 level directly from the Secretary-General. Such officials may subdelegate the staff selection authority and approve the granting of this role to other officials. The HoD role gives access to all historic and current job openings for the entity.
- Hiring Manager-Program Case Officer
- This role is given to staff members who are tasked to manage the process of filling specific positions in an entity. This role is needed to request the issuance of job openings and record the evaluation and assessment process in inspira. Staff members at the P-3 level and above are automatically granted this role. Hiring managers only have access to the specific job openings for which they are included in the hiring team.
- Staffing Table Manager (STM)
- This role is given to staff members who have the responsibility for managing the staffing table of the department, office or mission or other major organizational units, and have the requisite information to review and approve all aspects of the job requests submitted by the hiring managers, particularly funding availability and accuracy of post nature (e.g. geographical, language). STM role gives access to all historic and current job openings for the entity.
- Senior Recruiter/Senior Human Resources Case Officer (SHRCO)
- This role is given to staff members responsible for reviewing job requests and deciding whether they could be further routed to recruiters for a detailed review. Senior recruiters should normally be staff members at P-3 level or above with human resources expertise. Senior recruiters only have access to the specific job openings for which they are included in the hiring team.
- Recruiter/Human Resources Case Officer (HRCO)
- This role is given to staff members responsible for conducting a detailed review of job requests for advertisements (in both English and French for positions subject to international recruitment); issuing job openings; conducting HR assessment (see Chapter 4); conducting compliance review; submitting recruitment cases to the central review bodies; and other ancillary tasks. Recruiters only have access to the specific job openings they are included in the hiring team.
- Downsizing Administrator
- This role is given to staff members in the human resources offices of an entity that will be undergoing restructuring or downsizing as decided by the Head of Entity. The Downsizing Administrator will be responsible for entering in inspira those staff members who will be terminated as a result of restructuring or downsizing to ensure that they receive priority consideration in their applications for job openings, refer to the Priority consideration and selection of downsized staff members chapter.
- Occupational Group Manager (OGM)
- This role is given to staff members in the human resources offices with the authority for issuing generic generic/continuous job openings advertised for the purposes of creating roster for the field.
- HR/Executive Office
- (for temporary job openings only) This role is given to staff members responsible for reviewing, approving and issuing temporary job openings. This combines the staffing table manager, senior recruiter and recruiter roles in the regular recruitment process.
- Authorized Selection Delegate
- (for temporary job openings only) This role is given to heads of entities, normally at USG, ASG or D-2 level, who have been delegated the authority to make selection decisions up to D-1 level directly from the Secretary-General. Such officials may subdelegate the staff selection authority and approve the granting of this role to other officials.
- Central Review Body Roles
- Expand each item for a description:
- Central Review Body – Secretary
- This role is given to staff members working in the Central Review Body Secretariats.
- Central Review Body – Chair
- This role is given to the Chairpersons of the Senior Review Group and the Central Review Bodies.
- Central Review Body – Member
- This role is given to the members of the Senior Review Group and the Central Review Bodies.
- Human Resources Ex-Officio
- This role is given to staff members with human resources expertise who are not part of the CRB Secretariat and who serve as ex officio non-voting member of the Central Review Bodies.
- Department Focal Point for Women
- This role is given to the focal point for women designated by the entity to participate in advisory capacity in the meetings of the central review bodies.
- Heads of entities may grant or revoke the recruitment business accesses for staff members in their respective organizational units. The senior executive, administrative or human resources officers who have the functional delegation for the management of the respective organizational units, have the authority for approving inspira business roles except for the selection-associated roles, unless otherwise excluded by the relevant heads of entities. The signatories for inspira business role requests should be mindful that they remain accountable and responsible for the exercise of delegated authority that they subdelegate by approving the granting of inspira business roles particularly when higher-level roles normally reserved for the senior managers are granted to other staff members.
- All business roles should be removed from staff transferring out of an entity. inspira will automatically remove the roles from staff who are separated.
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Last modified:
1 August 2023