The purpose of medical clearance is to ensure that staff are physically and mentally fit to perform their designated functions without risk to the safety and health of themselves or others, considering their health status, the job demands, and the health risks and health support available at the location in which they are to serve.
All appointments regardless of duration, require medical clearance, as determined by the United Nations Medical Director.
For serving staff members, medical clearance is required:
- When a staff member is assigned, reassigned or transferred to a duty station where the conditions, including the unavailability of adequate medical facilities, present health risks;
- When there is a significant change in the physical or mental requirements for the staff member’s designated job functions;
- When it is part of a periodic review process, in accordance with the requirements determined by the United Nations Medical Director;
- When required by the United Nations Medical Director following a period of sick leave.
Medical clearance is valid for three months and for the duty station and job type for which it was granted.
Prior to the start of travel, it is the traveller’s individual responsibility to obtain the required medical clearances with DHMOSH of DOS or the designated United Nations medical service, in accordance with ST/AI/2018/4.
The candidate is also responsible for maintaining updated vaccination records required for travel.
Where candidates for employment or staff members are not granted medical clearance, they may not be recruited, assigned, reassigned or transferred to the duty station or be designated to perform the functions for which medical clearance was sought. While candidates will be informed of their clearance outcome by Medical Services, the Offer Manager will inform the candidate of the withdrawal of an offer in cases of non-clearance. See Managing Disposition of Cases Where the Candidate is not Medically Cleared.
Medical clearances conducted as part of the onboarding process is requested through the inspira OM Module (Step 8). As part of the OM workflow, medical clearance for the following medical clearance types can only be initiated in inspira:
- Change of Duty Station
- Pre-recruitment
- Type of Job
Medical clearance through Umoja can only be raised for the following medical clearance types (All other medical clearance types – while visible- are disabled in Umoja):
- Non-inspira recruitment/movement
- Extension beyond retirement
- Extension of appointment
The Umoja medical clearance type “non-inspira recruitment/movement” is a newly introduced option created for OM cases where candidates have not been selected through inspira, e.g. lateral reassignments under the authority of the Head of Entity or placement of staff under the authority of the ASG OHR, to name a few.
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