Roles and Responsibilities

Hiring Manager: The Hiring manager is responsible for the timely filling of vacant positions in their section/unit.

1. The hiring manager is responsible for filling vacant positions as a part of their regular duties as a manager.
2. The hiring manager is accountable to their Head of department or office to ensure the delivery of mandated activities by effectively and efficiently managing staff and resources placed under their supervision.
3. For immediate or anticipated vacancies, the hiring manager’s role is to create the job opening and promptly advertise it with the assistance of a recruiter who is a colleague from the human resources services.
4. For those applicants released for further consideration, the hiring manager will prepare a reasoned and documented record of their evaluation against the applicable evaluation criteria.
5. The assessment process, which may involve a written test and competency-based interviews, is also under the hiring manager’s purview.
6. The entire process will be reviewed by the central review bodies and a selection decision, based on the Hiring Manager’s recommendation, will be made by the head of entity.
   

Staffing Table Manager: The Staffing Table Manager is responsible for managing the staffing table of the entity. They have all the information needed to review and approve the funding availability and the accuracy of the nature of the post (e.g., geographical, language, regular, etc.,) for the job requests submitted by the hiring managers.

Senior Recruiters: The Senior Recruiters, also known as ‘interested parties’ oversee and monitor the recruitment process, including the review, approval or cancellation of job requests.

Recruiters: Recruiters provide the know-how and the strategic guidance to the hiring managers throughout the recruitment process.

Assessment Panel: The assessment panel is typically comprised of 3 staff members per recruitment case, who after having received proper training, participate in the candidates’ substantive assessment and interviews.

Central Review Bodies: The members of the central review bodies are responsible for ensuring that the evaluation process for all candidates is fair, consistent and transparent, and that all applicable procedures are followed.

Head of Entity: The Head of Entity (HoE) is typically a D-2 level staff member or above who leads a department, office, regional commission or other major organizational unit. They make the selection decision following the endorsement of the central review bodies.

Note: HoEs are delegated the authority to make selections on recruitment cases up to D-1 level.

The staffing table managers, senior recruiters, and recruiters are usually administrative or human resources practitioners.

In the case of temporary job openings (TJOs), the Staffing Table Manager, Senior Recruiter, and Recruiter roles are combined into one role, the Executive Office.

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