In the following screenshot, the system shows that the file “Collaboration Doc.docx” is subject to a folder-level and to a file-type rule.

The folder level rule will become effective in three days, but the file type rule is already in effect.

Since file rule types are effective side-by-side with the folder-level rule, the file is due for removal (!) because of the file type rule.

  • Important Note: Effective rule does NOT show whether the rules have automatic deletion or not. From policy services perspective, all rules are treated equally.

The system does not know if the retention administrator does it manually instead of using Automatic Deletion option.

From the user perspective, a file could be removed at any time after the rule becomes effective.


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