The metadata fields listed in the metadata entry panel may change over time, and may be refined to better fit the needs of the varying TEN brands. As such, the metadata entry panel may differ from what is listed below.

Publication Title

Definition: Name of the intended title where the image will be published.
Example: Motor Trend

Description (who, what, why)

Definition: A textual description of the image, including captions. The Description field, often referred to as a “caption” is used to describe the “who, what and why” of what is happening in the photograph. If there is a person or people in the image, this caption might include their names, and/or their role in the action that is taking place. If the image is of a location, then it should give information regarding the location.
Example: “Chip Foos and his latest creation”


Definition: This field should contain the name of the person who created the photograph. If it is not appropriate to add the name of the photographer (for example, if the identity of the photographer needs to be protected) the name of a company or organization can also be used. Once saved, this field should not be changed by anyone. Note: This field does not support the use of commas or semi-colons as separator.
Example: Eric Q. Van Horne Jr.

Photographer email

Definition: Photographer contact information is a generic structure providing a basic set of information to get in contact with any person, in this case the photographer.


Definition: Keywords to express the subject of the content. Keywords may be free text and don’t have to be taken from a controlled vocabulary.
Example: “SEMA/aftermarket/hot rod/”

Country (where shot)

Definition: The full name of the country pictured in the photograph. This field is at the first level of a top down geographical hierarchy. The full name should be expressed as a verbal name and not as a code.
Example: United States

Location (where shot)

Definition: Name of a location the content is focusing on or the location shown in the image. This location name could either be the name of a sublocation to a city or the name of a well known location or (natural) monument outside a city. This location name could be the name of a specific area within a city (Manhattan) or the name of a well-known location (Pyramids of Giza) or (natural) monument outside a city (Grand Canyon).
Example: Times Square

City (where shot)

Definition: Name of the city pictured. This element is at the third level of a top-down geographical hierarchy.
Example: New York City


Definition: Name of the subregion of a country — either called province or state or anything else – the subregion shown or referenced. This element is at the second level of a top-down geographical hierarchy.
Example: Illinois

Source (owner/agency)

Definition: Identifies the original owner of the copyright for the intellectual content of the image. This could be an agency, a member of an agency or an individual. Source could be different from Creator and from the entities in the CopyrightNotice.


Definition: The Instructions field is a simple text field that can be used to include any of a number of instructions from the provider or creator to the receiver of the photograph. Any of the following could be included: embargoes and other restrictions; information regarding the original means of capture (scanning notes, colorspace info) or other specific text information that the user may need for accurate reproduction; additional permissions or credits required when publishing.
Example: Do not crop; full page


Definition: The rank assigned to the image, to assist in assessing and selecting images for downstream use.
Example: 1

Publication Group

Definition: The Magazine group within TEN into which the Magazine title falls. This is assigned automatically based on the “Publication Title” field.
Example: Performance Auto

Original File Name

Definition: The original image file name as submitted by photographer or provider. The intent is to preserve the file name upon submission to assist with tracking later in the workflow in the case that the image file was renamed.
Example: QZO20040517a.jpg


Definition: The date the image was uploaded to the system, expressed in YYYY – MM. This is assigned automatically, and is used to provide structure to the organization of images in the system.
Example: 2010 – 01

Pub Code

Definition: The TEN Pub Code correlating to the Magazine Title. This is assigned automatically based on the “Publication Title” field.
Example: HRD

Approval Status

Definition: The approval status of the image, used to determine the ‘destination’ of the image in the archive. This will be used to assist in production workflows as part of the Phase 2 Photo Portal roll out.
Example: Active