Time off entries are used to stop the system from calling/texting/emailing employees and supervisors when employees take time off from their normal schedule due to vacations, sick days, holidays, etc.
To create a new time off entry, for a single employee, multiple employees, or even all employees click on the icon in the upper right corner. This will bring you to the time off edit screen where you can enter the employee(s), as well as the start date and end date of the time off days, as well as hours-per-day (if paid time off). There are 4 types of paid time off as shown below. These paid time off types will be tracked and tallied in payroll reports.
For both paid and unpaid time off, employees notifications are suspended to avoid bothering employees who have been given the day off. Also, in order to facilitate the time-off workflow, all time off entries will be added to the top of the Shift View calendar to indicate which days the employee is off. If you would rather not see them, you can uncheck ‘Show time off entry on shift view’.
If shift view display is enabled, the sytem will show any employee who is assigned to shifts during a time off day. As seen here, the time-off entry will be red to indicate a scheduling conflict. This enables a visual workflow for administrators who need to re-assign shifts for employees who have requested days off. Once all of the employee’s shifts for the day have been re-assigned, the red highlight will clear indicating that the request for this day has been fully processed.