You can create a new job by either using the 
icon in the upper right corner or use the 
in the lower left corner of the Jobs section of the portal. .
This will bring you to the Add Job form where you can enter the Job Name, Job Site Supervisor, Timezone, and other details.
Highlights of This Form:
Job Name
Job Site Supervisor
This field will not be visible unless more than one Supervisor exists. If more than one supervisor exists, then you will be required to assign a supervisor to each job. By assigning a supervisor to each job, you enable the following capabilities:
1. Reports can be filtered based on the job site supervisor. For example, you could filter a report to only show jobs that belong to a particular supervisor.
2. Admin Portal permissions can be enforced based on the job site supervisor. For example, you could restrict a supervisor to only be allowed to view time entries that contain jobs they are assigned to.
Timezone
Select the correct time zone for the location of this job.
Address
The address you assign to the job is important for accurate GPS location tracking as well as reporting. You can optionally select a job’s location by using a map pin, instead of a street address. The map pin approach is especially useful for jobs that span a large area. For example, if an employee is assigned to work in specific building of a large multi-building HQ campus, the street address of the HQ building might be far away from the location the employee will clock in from. The map pin can be placed directly on the building where the employee is working, even if that building does not have a unique street address.
Supervisor Group (advanced options)
This field will not be visible unless Supervisor Groups are in use. Supervisor Groups can be created under the Admin —> Supervisors menu. Go to the Supervisor section of the manual to learn more. By assigning a Supervisor Group to each job, you enable the following capabilities:
1. Reports can be filtered based on the job site supervisor. For example, you could filter a report to only show jobs that belong to a particular supervisor.
2. Admin Portal permissions can be enforced based on the job site supervisor. For example, you could restrict a supervisor to only be allowed to view time entries that contain jobs they are assigned to.
External ID (advanced options)
The External ID is used for 2 reasons.
- To assign an ID that is already in use in an external system, such as a payroll system. The External ID can be entered here manually or in some cases the External ID can be synced automatically with a third party system (e.g. ADP).
- To assign an ID that can be used as en “Employee ID” for clocking-in and out over the phone. This can be useful in cases where your employees are already accustomed to using their employee ID number for clocking-in and out.
Job Site Details (advanced options)
Job Site Details are displayed in the Date/Details column of the time entries screen and you may optionally expose this information to employees in the employee web portal during check in.
Job Details (advanced options)
Job Details are displayed in the Date/Details column of the time entries screen and you may optionally expose this information to employees in the employee web portal during check in.
Notification Profile (advanced options)
The Notification Profile allows you to select what notification rules apply to the job.
e.g. Call the employee if they’re 5 minutes late – Text supervisor if employee is 15 minutes late.
Base Employee Pay Rate (advanced options)
This is the default employee pay rate for this job. It will override any base rate in the employee record and can be overridden by entering a specific employee pay rate in the Bill/Pay rate table.
Break Length (advanced options)
Here you can determine the amount of unpaid break time that will systematically be taken out of the total hours worked. These breaks are not controlled by the employee, rather they are scheduled into the job. This means the employee wont initiate their break during their shift.
Auto-apply Break (advanced options)
Here, you can assign the number of hours that must be worked before the unpaid break time is subtracted from the total hours worked. For example, you could assign 4 hours to this field. Then, if an employee works less than 4 hours, no break will be subtracted.
Budgeted Time for This Job (advanced options)
This field allows you to assign a budgeted time to the job. This is useful for reporting when you want to see how many hours were actually worked, compared to how many hours were budgeted for the job. Once a budgeted time is assigned to a job, you can optionally adjust the number of hours worked to match the number of hours budgeted by clicking on the “Adjust hours worked on time entries to match hours budgeted” checkbox. When this box is checked, the system will adjust the hours worked on any time entries for this job so that they match the hours budgeted, regardless of how long the employee actually works. This is useful for “fixed pay” jobs.
Mark Job Active (advanced options)
When a job is marked as Active it will be visible wherever jobs are displayed. If this field is not selected the job will be marked as Inactive. Inactive jobs will be hidden. This field is preselected, but you can toggle this on an off as you please.
Require Photo Check in (advanced options)
When enabled, the employee will be required to submit a photo when they clock in.
Require Photo Checkpoint (advanced options)
When enabled, a photo will be required in order to submit a checkpoint.
Required Photo Check out (advanced options)
When enabled, the employee will be required to submit a photo when they clock out.
Link Job Site to Landline Numbers (advanced options)
As an alternative to Job Codes or Schedule Entries, the system can use the Caller ID from a landline to determine which job to assign when an employee calls into the system.
Need more help with this?
Telephone Timesheets Support