5.7.3. Nominations Process

The nominations process ensures that all officer positions within a Club or Branch are filled through a fair, transparent and inclusive approach. A well-run nominations process supports strong governance, encourages member participation and helps identify individuals with the skills, experience and commitment required for each role.

Nominations for elected positions are typically conducted in the lead-up to the Annual General Meeting (AGM), where members vote to appoint office bearers and committee members.

All Clubs and Branches must ensure their nominations process:

• Complies with their Constitution and relevant legislation;
• Is communicated clearly to all eligible members; and
• Provides equal opportunity for all members to nominate.
  

Nominations form part of the broader AGM process, where members elect leadership and make key governance decisions.

Key Principles

A successful nominations process should be:

• Transparent – clear timelines, eligibility and requirements are communicated.
• Accessible – all eligible members have the opportunity to nominate.
• Fair – nominations and elections are conducted impartially.
• Timely – nominations open and close with sufficient time before the AGM.
• Skills-focused – encourages candidates who meet the needs of the Club/Branch.
  

Promoting roles and encouraging diverse participation strengthens committee capability and representation.

Best Practice Tips

• Provide clear and simple nomination forms
• Share role expectations to avoid uncertainty
• Encourage early nominations to avoid last-minute gaps
• Consider skills-based recruitment, not just availability
• Use independent oversight (where possible) for contested elections
• Maintain clear records for transparency and audit purposes
  

Common Pitfalls to Avoid

• Late or unclear communication to members
• Lack of role clarity for nominees
• Not verifying eligibility before the AGM
• Poor record keeping of nominations and results
• Rushed or unclear election processes
  

TEMPLATE – TGOV0141 Call for Nominations Communications