3.1 Sessions

The default display is Show Today only.

If you untick the box, all previous and future sessions will also show.

Select/Tap today’s session and you will be able to perform any of the following tasks: –

1. Filter by First Name, Last Name, Season & Gender
2. Add group Notes – eg completed Topic 1 of Surf Education program
3. Show only checked in Nippers.
4. View total sessions attended by each Nipper.
5. Check-In Nippers by tapping the +
6. Check-Out Nippers by tapping the +
7. View Nippers Details including Emergency Contact Details
8. Add individual Nipper Notes – eg Sarah sprained her ankle doing flags today.
   

The screenshot below shows information displayed when you click the information Icon (*7 *in the screenshot above) it includes Medical & Emergency Contact Details

You can edit Check-In and Check-Out times by tapping the edit icon next to each time. To check out Nippers you would tap the “plus icon” +

Additional Improvements in Last Release

• Ability to show the total number of Nippers checked in is available on the main session screen.

Completely Remove Checked In & Checked Out Nipper Accidentally Marked as Attending

1. Tap the Edit icon.

2. Tap the Cross in the Check In time.

3. Click Save

4. The Nipper no longer shows as attending the session.

Editing Check In & Checked Out Times for Closed Sessions

Edits to the Checked In and Checked Out fields in a session can be made up until midnight on the day of the session. Edits required after the session date has passed can only be done once the JAC Administrator has re-opened the session in Surfguard.

The session in the screenshot below is for a passed date and you can see there is no ability to add/edit Check-In & Checked Out times.

In Surfguard the JAC can go to the Nipper Sessions section, filter by Under 7’s and the following screen will display, the session on the 25/04/2023 has a Status of Closed

The JAC would select the unlock icon and the session would Reopen.

The session times can now be edited.
NOTE: if a Session is re-opened via Surfguard it will also need to be closed in Surfguard once the Nipper Age Manager or Assistant Age Manager have made the changes

How Can I Tell if a Nipper Session in the Members Area is Open

Nipper sessions that are Open will display with a green background in the Members Area

Age Group & Individual Nipper Notes

For both types of notes the default display shows notes added by the member logged in. There is an option to ‘Show all notes” and you will see notes added by any Age Manager or Age Manager Assistant for all session dates.

Recent Enhancements

• The functionality to create a Surf Education Maintenance table at a SLSA level in Surfguard with the ability to mark Lessons as done in the Members Area

• The Ability to Report on Attendance and Surf Education in SurfGuard & the Member’s Area

• Ability to see who has their Junior Prelim, Junior Comp Proficiency & Surf Ed Award on the main session screen

• The removal of Season and home address from the Nipper Details screen and indicated on the main Session screen if Registered Asthmatic or Medical notes have been added to the member profile in Surfguard. The information icon shows with a red background

• Another addition is the ability to View All Members for Multiple Age Groups reducing the number of clicks required to get to the session to access the Check-In & Out screen when assigned multiple age groups.

• Telephone Icon to Tap & Dial – A telephone icon has been added next to each child’s name which automatically calls their nominated emergency contact when selected.

• Add a Visitor to a Nipper Group – Visitors must be financial members in another organisation and must be in the same age category. They can be added to Nipper & Nipper Training sessions by adding their Club, Date of Birth & First Name

• Filter On Those Checked in But Not Checked Out – Provides the ability to view nippers that have not been checked out without going through each page of nippers to look for them

• Improvements to Mobile Device Display – On a mobile device, the details for each member took up 7 lines and it has been reduced to 3