The Default Rate Settings (DRS) will enable hotels to set up the Rate Plans’ behavior, regarding updating the prices and availability.
There are in general three methods for setting up the Rate Plans via DRS:

  1. Standalone rates per Room Type
    For a standalone Rate Plan for a Room type, only 1 Rate Plan is mapped to a Room Type. So only the defaults for the mapped Rate Plan need to be set.
  2. Master Rate – Derived rates per Room Type
    In this setup, multiple Rate Plans are mapped to a Room Type. With this, 1 Rate Plan can be set to ‘Master Rate’ and the other Rate Plan(s) will be set to ‘Derived from Master Rate’ and the settings can be done accordingly. The result will be that by changing the Master Rate on the Rates & Availability page all Derived Rates will be changed automatically, with the calculation(s) defined on the DRS.
  3. Mixed setup per Room Type
    This is a hybrid setup for the two above. A Room Type has for instance 4 Rate Plans mapped to it. One Rate Plan is the Master Rate, two are Derived Rates and the fourth is not Derived. The Result will be that the Derived Rates will be adjusted when the Master Rate has been changed (e.g. prices). The Fourth rate will not be changed by changing the Master Rate.

Default Rate Currency

The PMS is set up for each hotel with a (non changeable) native currency, which in most cases will be the currency of the country the hotel is in. But the PMS does offer to set all Rates to another currency if needed. This could be helpful if the hotel mainly sells to guests from another country (currency).
The set Default Rate Currency is applied to all Rates and therefor also all Channels. It is possible to change the Currency per Channel (e.g. sell via the own website in Euros, but on Expedia.com in US Dollars).

Changing the Default Rate Currency

  1. Select the desired Currency, by using the drop-down
    1. Only loaded and active Currencies can be selected
    2. The ‘Save’ button is activated
    3. All Prices in the DRS are directly converted to the selected Currency with the Exchange rate as set on the Currency
  2. Click ‘Save’
    1. The changes are saved
    2. The PMS shows a green bar on top, indicating saving was successful

Setting up a Rate plan in Default Rate Settings

1. Standalone rates per Room Type

For this setup, only one Rate Plan is mapped to the Room Type on Room-Rate mapping, so the screen will look like this:

  1. Setting the Availability:
    1. Advised is to use the automatic setting: check the box by clicking in it.
      1. The Availability field displays ‘AUTO
    2. When desired, the availability can also be set to a fix number of rooms. To use this setup, give in the available number of rooms.
      1. The Availability field displays the number of rooms set
  2. Set the Price, by typing in the desired Amount.
    1. The Price will be in the currency as shown under Default rate Currency
    2. This Price is used as the default Price in the Rates & Availability.
  3. If desired, change the Min LOS.
    1. Per default the Min LOS is used as set on the Rate Plan
  4. If desired, change the Max LOS.
    1. Per default the Max LOS is used as set on the Rate Plan
  5. Set the Stop Sell value
    1. Per default the value is ‘Yes’.
    2. When ‘Yes’ is selected all days will have a Stop Sell for this room-rate combination
  6. Check the Master Rate checkbox, if desired
    1. By checking the Master Rate checkbox, the Room-rate combination will also be under ‘Master Rate’ on the Rates & Availability page.
    2. By leaving the Master Rate checkbox, the Room-rate combination will only be accessible under the applicable channels on the Rates & Availability page.
  7. Click ‘Save’
    1. The changes are saved
    2. The PMS shows a green bar on top, indicating saving was successful

Master Rate – Derived rates per Room Type

Multiple Rate Types will be mapped to a Room type, where 1 Rate Type is the Master Rate and the others are derived from the Master Rate. This will result in a situation, where only the rate plan that is marked as master rate needs to be changed and all other derived rates will change accordingly.

  1. Setting the Availability:
    1. Advised is to use the automatic setting: check the box by clicking in it.
      1. The Availability field displays ‘AUTO
    2. When desired, the availability can also be set to a fix number of rooms. To use this setup, give in the available number of rooms.
      1. The Availability field displays the number of rooms set
  2. Set the Rate Type that will be the Master Rate, by checking the checkbox for ‘Master Rate’
  3. Set the Price, by typing in the desired Amount.
    1. The Price will be in the currency as shown under Default rate Currency
    2. This Price is used as the default Price in the Rates & Availability.
  4. If desired, change the Min LOS.
    1. Per default the Min LOS is used as set on the Rate Plan
  5. If desired, change the Max LOS.
    1. Per default the Max LOS is used as set on the Rate Plan
  6. Set the Stop Sell value
    1. Per default the value is ‘Yes’.
    2. When ‘Yes’ is selected all days will have a Stop Sell for this room-rate combination
  7. For the Rate Plans that need to be connected check the checkbox for ‘Derived from Master Rate’
    1. The Price fields will be disabled
    2. The Calculation fields will be enabled
    3. If desired, change the Min LOS per derived Rate Type
    4. If desired, change the Max LOS per derived Rate Type
    5. Set the Stop Sell value per derived rate
      1. Per default the value is ‘Yes’.
      2. When ‘Yes’ is selected all days will have a Stop Sell for this room-rate combination
  8. Set, per derived rate type, the calculation(s)
    1. Two levels of calculation can be set per derived rate
  9. Click ‘Save’
    1. The changes are saved
    2. The PMS shows a green bar on top, indicating saving was successful

Mixed setup per Room Type

This setup is a combination of the previous two. For this Example, one rate type (Standard Rate ) will be Master rate, one rate type (Non Refundable) ‘Derived from Master Rate’ and the third (Minimal 3 Nights Stay) standalone for the Room Type.

  1. Setting the Availability:
    1. Advised is to use the automatic setting: check the box by clicking in it.
      1. The Availability field displays ‘AUTO
    2. When desired, the availability can also be set to a fix number of rooms. To use this setup, give in the available number of rooms.
      1. The Availability field displays the number of rooms set
  2. Set the Rate Type ‘Standard Rate’ to Master Rate, by checking the checkbox for ‘Master Rate’
  3. Set the Price, by typing in the desired Amount.
    1. The Price will be in the currency as shown under Default rate Currency
    2. This Price is used as the default Price in the Rates & Availability.
  4. If desired, change the Min LOS.
    1. Per default the Min LOS is used as set on the Rate Plan
  5. If desired, change the Max LOS.
    1. Per default the Max LOS is used as set on the Rate Plan
  6. Set the Stop Sell value
    1. Per default the value is ‘Yes’.
    2. When ‘Yes’ is selected all days will have a Stop Sell for this room-rate combination
  7. For the ‘Non Refundable’ Rate check the checkbox for ‘Derived from Master Rate’
    1. The Price field will be disabled
    2. The Calculation fields will be enabled
    3. If desired, change the Min LOS
    4. If desired, change the Max LOS
    5. Set the Stop Sell value
      1. Per default the value is ‘Yes’.
      2. When ‘Yes’ is selected all days will have a Stop Sell for this room-rate combination
  8. Set, the desired calculation(s)
    1. Two levels of calculation can be set
  9. For the “Minimal 3 Nights Stay’ rate, leave the ‘Derived from Master Rate’ AND ‘Master Rate’ unchecked
    1. the Rate will not be displayed under ‘Master Rates’ on the Rates & Availability Calendar
  10. Set the Price, by typing in the desired Amount.
    1. The Price will be in the currency as shown under Default rate Currency
    2. This Price is used as the default Price in the Rates & Availability.
  11. If desired, change the Min LOS.
    1. Per default the Min LOS is used as set on the Rate Plan
  12. If desired, change the Max LOS.
    1. Per default the Max LOS is used as set on the Rate Plan
  13. Set the Stop Sell value
    1. Per default the value is ‘Yes’.
    2. When ‘Yes’ is selected all days will have a Stop Sell for this room-rate combination
  14. Click ‘Save’
    1. The changes are saved
    2. The PMS shows a green bar on top, indicating saving was successful

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