Adding a Room

  1. Click the link
    1. a blank Room is shown in the right screen (title of the page = New Room)
  2. Set the Room Number
    1. For many hotels the first number will be the floor number, so the third room on the second floor would be room 203.
  3. Select the Room Type by using the drop-down
  4. Enter the description for the room
  5. Select the the Location by using the drop-down
  6. Set the floor for the room by entering the number
  7. Set a value for the Room Order
    1. When left ‘zero’, the ordering will be done on Room Number only
  8. The bedding configuration is set to the default from the selected Room Type. But, if the settings for the room are different then those of the Room type:
    1. Select the Bedding configuration by using the drop-down to assign a bed type
    2. Select the number of beds in the room with use of the drop-down
    3. _the extended instructions on the bedding configuration are found here
  9. The amenities are set to the default from the selected Room type. But, if the settings for the room are different then those of the Room type:
    1. Select the desired amenities for the new room
  10. Click ‘Save’
    1. The changes are saved
    2. The PMS shows a green bar on top, indicating saving was successful
    3. The Room is closed
  11. The new Room is added to the list under ‘active’

Modifying a Room

  1. In the list click the Room that needs to be modified
    1. the Room type details are shown in the right screen (title of the page = room number)
  2. For changing the room number, click ‘edit code’
    1. the room number field is opened and the change can be made
  3. Change the desired fields
  4. Click ‘Save’
    1. The changes are saved
    2. The PMS shows a green bar on top, indicating saving was successful
    3. The Room is closed

Deactivating a Room

  1. In the list, with the ‘active filter’ selected, click the Room that needs to be deactivated
    1. The details are shown in the right part of the screen (title of the page = the room number)
  2. # On the bottom click ‘Deactivate’
    1. The PMS shows a warning and asks for confirmation
  3. In the warning box, click ‘yes’
    1. The warning box is closed
    2. The PMS shows a green bar on top, indicating deactivation was successful
    3. The Room is closed and only visible in the list when ‘inactive’ is selected

Reactivating a Room

  1. In the list, select ‘inactive’
    1. All deactivated rooms are displayed
  2. In the list, click the Room that needs to be deactivated
    1. The details are shown in the right part of the screen (title of the page = the room number)
  3. On the bottom click ‘activate’
    1. The PMS shows a warning and asks for confirmation
  4. In the warning box, click ‘yes’
    1. The warning box is closed
    2. The PMS shows a green bar on top, indicating deactivation was successful
    3. The Room is closed and visible in the list when ‘active’ is selected

Duplicating a Room

  1. In the list, click the Room that needs to be duplicated
    1. The details are shown in the right part of the screen (title of the page = the room number)
  2. On the bottom click ‘Duplicate’
  3. An exact copy of the Room is made
    1. Only the Room Number is different as a sequence is added (e.g. original room number = 12345, code for duplicate = 12345-1)
  4. If needed change the code by clicking ‘edit code’
  5. if needed change the desired fields
  6. Click ‘Save’
    1. The changes are saved
    2. The PMS shows a green bar on top, indicating saving was successful
    3. The Room is closed
  7. The new Room is added to the list under ‘active’

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