From various pages (like the Front Desk of Reservations Page) the Reservation Page is accessible. The Reservation Page presents all relevant information on reservations and room reservations. Searching for specific reservations or guests can be done and each Reservation can be opened directly.

Note that the buttons on the page (like Front Desk) are all preset filters for the Reservation Page, aimed at usability. The functionality is always the same and from one filter, the page can easily be adjusted to show the desired information.

The Screenshot shows an example situation, where the data can be used to explain the overview (this screenshot is set to ‘reservations’:

Search options

Reservations / Rooms

On top of the page a selection can be made to make either ‘Reservations’ or ‘Rooms’ visible.
The difference is that a Reservation can have multiple ‘Room Reservations’, e.g. for groups. In the example Reservation ‘219’ is such a reservation as it states 2 Rooms. When ‘Rooms’ is selected each reserved Room is displayed in a line, with more detail.

Date Range

Next to the Reservation/Rooms selection, the date range can be set with use of the Calendar:

  • TODAY
    • the start date is directly set to today (it will be marked blue). The end date has to be selected or will only show today.
    • After clicking ‘Apply’ on the bottom of the date picker, the Overview is adjusted accordingly and will display the date range as selected.
  • TOMORROW
    • the start date is directly set to tomorrow (it will be marked blue). The end date has to be selected or it will only show tomorrow.
    • After clicking ‘Apply’ on the bottom of the date picker, the Overview is adjusted accordingly and will display the date range as selected.
  • WEEK
    • First a day in the week to be selected has to be selected (it will be marked blue). This can be random date, by just clicking the date or today (click today) or tomorrow (click tomorrow).
    • when a day is selected, clicking Week will auto select the week the selected day is in. The week is Monday – Sunday.
    • After clicking ‘Apply’ on the bottom of the date picker, the Overview is adjusted accordingly and will display the date range as selected.
  • MONTH
    • Month opens a drop-down, with all months in the list.
    • Selecting a month will auto select all days of the specific month of the current Year (the selected days will be marked blue).
    • After clicking ‘Apply’ on the bottom of the date picker, the Overview is adjusted accordingly and will display the date range as selected.
  • FREE DATE RANGE
    • Users can, besides the preset intervals, also select any random period.
    • Set the correct month and/or year on top of the date picker
    • Select the start date by clicking the date in the date calendar (it will be marked blue)
    • Drag the mouse over the calendar to the desired end date ((it will be marked blue and the days between start and end will light blue).
    • If the end date is a month later, use the arrow on top to proceed to the next month or later.
    • After clicking ‘Apply’ on the bottom of the date picker, the Overview is adjusted accordingly and will display the date range as selected.

Date Options

For searching options, the date range can be connected to three options:

Reservation Created Displays only Reservations that were created in the set date range
Reservation Stay Displays only Reservations that have a stay date in the set date range
Reservation Arrival Displays only Reservations that have the arrival date in the set date range

Filter presets

As mentioned, the buttons on, for instance, the Front Desk page are preset filters to the Reservation Overview. These presets are always available to switch to when the Overview is opened. Next to the Date field, a drop-down is available and one of the following preset filters can be chosen:

All All Reservations in the set date range are shown
Remaining Arrivals All Reservations that have the arrival date in the set date range will be displayed
Remaining Departures All Reservations that have the departure date in the set date range will be displayed
In House All Reservations that are checked in and don’t have the departure date within the set date range
New All Reservations that are created (either by the hotel or a channel) and is not opened yet

Reservations fields

Name Description Remarks
Created Date the Reservation was created
Reservation Reservation number The reservation number is displayed, clicking it will open the Reservation
Arrival Arrival date of the Reservation
Departure Departure date of the Reservation
Total Nights Number of nights stay for the reservation for multiple room reservations, the total for all rooms is displayed
Contact Name Contact details of the contact name for a one room reservation, this is also the main room guest
Company Name Name of the Company set for the Reservation If a company is selected, it is displayed here. If not, the system default (in the example Guest-NL) is displayed
Channel Name of the channel the reservation was made on in the example all Reservations are made by the hotel
Rooms Number of Rooms in the Reservation The details per room are shown when ‘Rooms’ is selected
Guests Number of guests in the Reservation For multiple room Reservations the total for all rooms is displayed
Room Rent Total amount for the Room Rent All Room Rent is totaled for the Reservation for the set date range
Currency Currency used for the Invoice Invoices can be set to all Currencies active, the used currency is shown here
Reference Reference as set on the Reservation This can be typed when making the Reservation or an external set booking Reference
Comments Reservations notes can be set when making the Reservation or via the comments (under Reservation notes)

Rooms Fields



Name Description Remarks
Status Displays the Reservation status Done by colors as used on the Calendar
Created Date the Reservation was created
Reservation Reservation number The reservation number is displayed, clicking it will open the Reservation
Room Reservation Room Reservation number The room reservation number is displayed, clicking it will open the Room Reservation
Arrival Arrival date of the Reservation
Departure Departure date of the Reservation
Nights Number of nights stay for the room reservation
Main guest Name of the main room guest Each room reservation has one main room guest as set on the reservation
Company Name Name of the Company set for the Reservation If a company is selected, it is displayed here. If not, the system default (in the example Guest-NL) is displayed
Channel Name of the channel the reservation was made on in the example all Reservations are made by the hotel
Room Room number the Room Reservation is assigned to If not assigned (yet), the field will be empty
Type Room type for the Room Reservation Displays the Room type for the Reservation
Guests Number of guests in the Room Reservation
Rate Plan Rate Plan for the Room Reservation Displays the Rate Plan for the Reservation
Room Rent Total amount for the Room Rent The Room Rent is shown for the set date range
Currency Currency used for the Invoice Invoices can be set to all Currencies active, the used currency is shown here
Nationality Nationality of the Main guest Displays the nationality for the main guest
Reference Reference as set on the Reservation This can be typed when making the Reservation or an external set booking Reference
Room Notes Notes for the Room Reservations can be set when making the Reservation or via the comments (under Room notes)

Filtering and sorting

All fields in the Reservation Overview can be used to sort by clicking on it (sorting can only be done with one field at the time).
After the first click sorting is done ascending (starting with zero) and after clicking it again, sorting will be done descending.

Filtering is also an option, just click the boxes below each Column header. In the field start typing the text/number/date to filter/search for. With ever digit the results will be adjusted.
Some fields can be filtered with use of the drop-down. On the menu the possible results are shown and can be checked. The Overview will only display Reservations or Rooms that apply to that filter.

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