The Cashier Report states all financial transactions per day, divided by sales (paid Items) and payments done.
Items will only appear on the ‘Paid Items’ when an invoice is closed (paid), so Items added to open invoices will not appear on this report.
All payments done, both when closing invoices but also down-payments. will be listed on the ‘Payments done’.
On both views, the daily Total is displayed, broken down in:
- Total Sale
- Total Payments
- Balance (is Total Sale minus Total Payments)
On the page a number of options are displayed:
|Date selection||Sets the date for the report||As it is a daily report, only 1 day can be selected|
|Paid Items||Link to open the Paid Items||When selected, the report will show the details for Paid Items only|
|Received Payments||Link to open Received Payments||When selected, the report will show the details for Received Payments only|
|Prints the Cashier report||the printed report will be the same as on the screen|
|Export Excel||All data is exported to Excel||A *.xlsx document is generated and downloaded|
Paid Item Fields
|User||PMS User Code||Displays the PMS User code of the User that closed the invoice|
|Name on Invoice||Name as set during closing the invoice||When closing the invoice, the option to use various headers determines which name is on the invoice|
|Description||Description of the Sales Item||Description is set under Sales items and also shown on the invoice|
|Type||Code of the Sales Item||–|
|Invoice Number||The number for the invoice||Clicking the number will open the invoice|
|Amount||Price of the Sales Item||The amount is as stated on the closed invoice|
|Currency||Currency used for the invoice||Invoices can be closed with all Currencies active, the used currency is shown here|
|Local amount||Calculated amount in native currency||Conversion to the native currency, with use of the exchange rate|
|Reference||Reference set on the invoice||Can be an external ID or a note set during closing the Reservation|
|Reservation||Reservation number||The reservation number is displayed, clicking it will open the Reservation|
|Date||Date of sales for the sales item||is the date the invoice was closed|
Received Payments Fields
|Type||Code of the Payment Type||As set under Payment Types|
|Description||Description of the Payment Type||–|
|Amount||The amount that has been paid||Total of the single payment (invoices may have multiple payments)|
|Currency||Currency used for the payment||Payments can be done in any active Currency|
|Local Amount||Calculated amount in native currency||Conversion to the native currency, with use of the exchange rate|
|Invoice Number||he number for the invoice||Clicking the number will open the invoice|
Filtering and sorting
All fields in the Report can be used to sort by clicking on it (sorting can only be done with one field at the time).
After the first click sorting is done ascending (starting with zero) and after clicking it again, sorting will be done descending.
Filtering is also an option, just click the boxes below each Column header. In the field start typing the text/number/date to filter/search for. With every digit the results will be adjusted.