One of the most powerful tools that a film commission has in their arsenal to attract productions to their area is financial incentive packages. Any financial incentive offered by your film office must be subject to a rigorous application, approval, audit, and award process. Reel-Scout™ version 10 integrates tracking functions for these tasks into the Projects module.

1. The Incentives Tab

To enter, view, or modify incentives information, begin by locating the project that you wish to work on in the Projects module. For more information, see Browsing Projects and Searching for a Specific Project.

Once you have located the project you are interested in on the Browse Project page, click on that project to open the Project Overview screen.

On the Project Overview screen, find and click on the Incentives tab below the sub-menu on the left-hand side of the page.

The Incentives page will display all of the information about the proposed amount of the incentive package and the progress of that package through the award process.

Incentives Page Fields

a. Status

The current status of the incentives package can be selected from this drop-down menu. The available options are:

  • Applied
  • Received
  • Approved
  • Awarded
  • Withdrawn
  • Not Qualified

b. Filing Number, Federal Tax ID #, Tax Exempt #

These fields allow you to enter the relevant filing and tax information.

c. Incentive Notes

Notes that explain specifics about the incentive offer, review, or award process can be entered into this field. Up to 4000 characters can be entered into this window. To expand the Incentive Notes window, left-click on the lower right-hand corner of the field. Holding down the left mouse button, drag the window to the desired size. Changing the size of the window will allow you to view all of the text that has been entered simultaneously.

d. Radio Buttons

A series of radio buttons are provided to mark the status of each task in the incentives award process. Task completion status can be marked as Yes, No, or No Choice. Only one option per line may be selected.

e. Date Fields

The date that each part of the incentives process is completed can be recorded on the Incentives page. Each date field features an integrated calendar; when you click on a date field, a calendar appears from which the appropriate month, date, and year can be chosen. You can also enter the date manually in MM/DD/YYYY format.

f. Dollar Value Fields

The dollar value fields are designed to save you keystrokes. You need only enter the digits; RS10 will automatically format your entry into “dollar” format with the necessary commas and currency symbol.

g. Save Button

When you have finished entering information on the Incentives page, click save to preserve the changes you have made. Cancel may be clicked anytime to return to the Project Overview page without saving any changes that have been made.

3. Keeping Incentive Information Confidential

Your film office may wish to keep incentive information confidential. If the lockbox in the upper right-hand corner of the incentives information field is checked, this information will not be able to be viewed outside of your film commission.

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