12.1.3.10 Publish

Publishing allows users to make objects available to end-users that only have Read Published permission. This guide explains how to publish objects, along with rules and limitations.

How to Publish an Object

1. Navigate to the Details page of a draft object.
   • Draft objects show an orange icon, and the Publish button is available, if all previously required governance cycles (endorsement, approval, attestation) have been successfully completed.
2. Click the Publish button.

3. A confirmation window appears where you can:
   • Add a comment.
   • If no approval cycle was configured, you can choose the version number at this step.

4. Click Publish in the confirmation window.
5. You will receive a notification confirming successful publishing.

Rules & Limitations

Access & Permissions

To publish an object, you need:

• Access to the Latest database.
• Displayed content must be set to Latest.
• Write permission on the object.
• Authorization to Publish.
  → For more information on permissions, see this topic.
  → For more information on authorizations, see this topic.
  

Eligibility & Object State

• Can only publish if the object is a draft, has a new version, or has passed an approval/attestation cycle.
• Publishing is blocked if another user is editing the object (lock error appears).
• Flow objects cannot be published; Publish button will be disabled.

Child Objects & Associations

• The publication of an object will be blocked if its parent is not published.
• Publishing a parent object does not automatically publish child objects or associations; they must be published separately.

Comments & Approval Cycle

• If a comment is required and the comment box is empty, you will not be able to publish the object.
• If an Approval cycle exists, the version number is pre-selected; otherwise, it must be chosen at the publishing step.