Boost Document Control with Status Watermarks & Serial Number QR Codes

Enhance your document management with new features that make your files easier to track, verify, and protect using status watermarks and SN QR codes.

*The identifier previously called SSN (System Serial Number) is now updated to SN (Serial Number). Learn more here.

Instantly Identify Document Status with Dynamic Watermarks

Every downloaded document now includes a visible watermark showing its status, either Draft or Uncontrolled, directly on the file. Whether it’s a PDF or Word document, users can immediately tell if a file is still in progress or an uncontrolled final version.

• Streamlined Collaboration: Reduce errors and miscommunication by making document status immediately clear.
• Reduce Risk of Misuse: Visible status watermarks discourage unauthorized sharing or usage of documents.
• Preserve Original Files: Watermarks are applied only at download or preview—your original files remain unchanged.
• Flexible Configuration: Enable or disable watermarking separately for Draft and Published files via system settings.
  

Need more guidance on watermark injection? Click here.

Elevate Traceability with Embedded SN QR Codes

Compliance and audit readiness are easier than ever with SNs embedded in dynamic QR codes. These codes are automatically added to the bottom-right corner of the first page of every PDF during download, preview, or print.

• Fast, Reliable Identification: Scan QR codes to quickly retrieve critical document information.
• Compliance-Ready: Ideal for regulated industries that require strong traceability and document control.
• Seamless and Automated: QR codes are automatically added to every PDF that is downloaded, previewed, or printed—no manual effort required.
  

Want to learn more on SN QR Codes? Click here.

Tailor These Features to Fit Your Needs

These features are off by default. System Admins can enable them in the Advanced System Settings:

• Watermark Injection: Choose to enable watermarks for draft documents, published documents, or both:
  • Set DOCUMENT_INJECT_WATERMARK_DRAFT to true to apply watermarks to draft versions.
  • Set DOCUMENT_INJECT_WATERMARK_PUBLISHED to true to apply watermarks to published versions.
• QR Code Injection:
  • Set DOCUMENT_INJECT_QR_CODE to true.