Credit note procedure (GUT)

The feature “processing” GUT processes incoming EDIs within the sector credit note. In contrast to the invoicing procedure (the supplier invoices the customer for the delivered goods) the customer testifies his readiness to pay the amount listed in the credit note notice for the received goods. That means the customer passes the review of the invoice amount on to the supplier. This opens the task to link the delivery note number (which is transmitted in the credit note notice) with the invoice in Business One. This feature uses the delivery note number to read the invoice. The external delivery note number is saved in a udf file in the invoice. If an invoice can be found, one of the following numbers out of the credit note notice is entered in the field “customer reference number”:

• “GUT Anz” credit note notice number
• “ext RNG” external invoice number
• “DFÜ Nr” EDI number
  This setting can be found in Business Partner Master Data / ATM Info / GUT-Anzeige

*For credit notes in the ESP traffic (external service provider) the delivery note number of the ESP is transmitted.

If an invoice is found at the end of processing, the position status is set to “done”.