General Guidelines

In order to facilitate proper, professional relationships, the following guidelines are understood to be representative of the practices and philosophies of GRACE:

  • All communication guidelines outlined in the GRACE Parent/Student Handbook should be observed.
  • Faculty/staff members are to remember that they serve as professional, adult role models before the students (Titus 2:7,8a). Relationships among faculty and staff members and between faculty/staff and students are to be friendly and courteous – not familiar or intimate. Teachers must use wisdom and discretion when having students on their social network sites. Interactions should only consist of school-related information and should be in the public domain – no private messaging. Staff should not engage in social media communication that cannot be documented or recorded (i.e. Snapchat). Failure to adhere to this policy may result in termination of employment. See Social Media Policy.
  • Faculty/staff members are to refrain from any physical contact and verbal interchanges with each other and with students that could provide even the appearance of impropriety.
  • Flirtation, sexual innuendo, casual disrespect toward authority which includes telling students you will not enforce school policies, excessive familiarity, etc., are examples of unprofessional and inappropriate behavior that is unacceptable.
  • If it is necessary for a faculty/staff member to spend time alone with a student or staff member, they should be easily visible to the public (e.g., open door, windowed room, etc.)
  • Teachers should establish a behavior management plan for their classrooms. Part of the plan should involve communication with parents. All teachers should coordinate plans individually and within grade level/department teams to provide consistency in discipline.
  • Teachers are responsible for administering the school’s Discipline Policy. The policy should be discussed with students during the first few days of school and reviewed with parents at orientation. Students may access a copy of the Parent/Student Handbook via the school website. Students and parents are required to sign the Conduct Commitment Form and return it to their designated teacher (TK-6) or the front desk receptionist (7-12) by the first week of school. These forms will be kept on file in the office.
  • Discipline should always be viewed as an opportunity for discipling a student and, therefore, a process of leading a student to spiritual maturity.
  • Faculty/Staff should remain aware that they represent the school in communication with all parents and with the outside community.
  • Teachers should keep electronic copies of all correspondence to and from parents and students. Email should be saved as a record.

Faculty and Parents/Students

Open, honest, biblically-based communication is strongly encouraged. Prompt response to questions and comments is common courtesy. All faculty-to-parent communication should be professional, respectful, and in the spirit of cooperation. In addition to class and group emails, teachers are strongly encouraged to proactively contact parents with encouragement, questions or concerns about their child. When seeking to communicate on a particular subject, please begin that communication at the appropriate level as follows:

  • It is extremely important that teachers initiate good communication with parents early in the year and continue throughout the year. In the event of a troubling or difficult communication, faculty should notify their respective principal. Difficult emails should be checked by the department head or principal prior to sending.
  • 5th-12th Faculty is required to post homework assignments for the upcoming week by Monday 8:00 am on Talon.
  • Faculty must post student grades within one week. An additional week may be allowed for large writing assignments.
  • Email may be used to communicate with parents and students on a daily basis.
  • Elementary teachers should send a class newsletter to parents weekly.
  • All formal, written communications to class parents must be read/approved by the principal or staff member (accountability partner) assigned by the principal (TK-6) or the department head (7-12) prior to dissemination.
  • Faculty should respond to parent telephone calls, emails or messages within 36 hours.
  • You will be assigned a GRACE email address. Encourage parents to contact you in this way; avoid text messaging if at all possible.
  • Faculty and student communications via text messaging should be avoided. If unavoidable, a second staff member or the parent should be involved in the text conversation.
  • During the first quarter of the school year, a formal parent-teacher conference is required for TK-6th students and suggested for 7th-12th grade students. Progress will be reviewed at that time. Informal conferences should be arranged as needed.
  • A conference will be held during the third quarter for any student with the possibility of retention and/or who is experiencing academic and behavioral difficulties.
  • Teachers should communicate with parents if a student’s grades are dropping or concerns arise. This is in addition to the emails from RenWeb that may be set up to alert parents of grade issues.
  • It is the responsibility of custodial parents to provide all official school communication and any other requested information to non-custodial parents in a timely fashion except if directed otherwise by the custody agreement. Teachers should be familiar with current custody agreements for students in their classrooms. See cumulative records.
  • Students should not refer to GRACE employees by their first name.

Staff to Administration

  • Teachers should communicate with the principals if students’ grades are dropping or concerns arise.
  • If there is concern about retention the respective administrator should be contacted no later than the beginning of the second semester.
  • All concerns about the standards of the school must be presented to the respective administrator first. A respectful demeanor is required at all times.
  • If the problem is not resolved, the staff member may appeal the decision, in writing, to the Head of School, followed by a meeting to discuss the matter.

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