This article is meant to provide you with details on the Accounting Tab in Organizational Preferences.

If you have a question not addressed here, you can search at the bottom of this article in Related Topics or you can Contact Support.

Security Level Requirements and Access

You must be an Agency Administrator to access the “Administration” menu on the left side of your Workspace. Hover over Organization Settings and click on “Organizational Preferences”.

Image: “Organizational Preferences Access Screen”

Accounting Tab

Be sure to begin in “Edit Mode”, by clicking on the “Edit” button at the top of the screen.

Image: “Organizational Preferences: Accounting Tab Access Screen”

Save your changes/additions/edits by clicking on “Save” button at the top of the screen.

Image: “Save”

Accounts Payable/Receivable Setup

Image: “Accounting Tab – Accounts Payable/Receivable Setup”

Field Name Description
Receivables Tracking
Track receivable balances in extendedReach (instead of my accounting system)
Track home reimbursements (under development – do not enable)
Home reimbursements must be associated with a case
Payables Export Format

Accounts Receivable

Field Name Description
AR Settings
Disable Do Not Post Option
Consolidated GL Post
Type-In Batch Number when Posting
Track if receipts received for charges
Charge Types
Check Formula Syntax
Use _Program, _Location, _Rate, _PlaceType, _PlaceName, and _FundOrg as variable names
Admin Days Care Revenue Acct
Board Days Care Revenue Acct
Misc Charge Revenue Acct
Receivables Acct
Cash Acct
Bad Debt Acct
Refunds Acct
Days Care Unit Acct
GL File Name Use @Formula language Format for each line. For QuickBooks, this “Format” formula is used only for the Journal Entry Memo.
GL File Detail Line Formula

Quickbooks Accounts Payable Setup (use @Formulas)

Field Name Description
Check Formula Syntax
AP Class
AP Acct Accounts Payable Account Title
AP Exp. Acct. Accounts Payable Expense Account
AP Bill No./Ref Accounts Payable Bill Number or Reference
Check Memo
AP Exp. Memo Accounts Payable Expense Memo

Other Options

Image: “Accounting Tab: Other Options”

Field Name Description
Post Processor Agent

Days Care Billing Generation Status

Image: “Accounting Tab: Days Care Billing Generation Status”

Field Name Description
User Name
Billing Started
Billing Finished

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