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Update an Employee from Permanent (Salary, Full-Time or Part-Time) to Casual
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employee from Permanent (Salary, Full-Time or Part-Time) to Casual
If required (based on advice from your Accountant, Bookkeeper or Financial Advisor) read here to process a Cessation (Termination) Pay Run. IIf the Employee has changed from Permanent (Salary, Full-Time or Part-Time) to Casual partway through a pay period (eg.…
Update an Employee from Casual to Permanent (Salary, Full-Time or Part-Time)
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employee from Casual to Permanent (Salary, Full-Time or Part-Time)
If the Employee is linked to thier ‘own’ Award/Agreement, read here to update it accordingly If you are unsure, you can read here to verify which award the Employee is linked to Otherwise if you would prefer to add a new Award or Agreement for this…
Update a Casual Award to Permanent (Salary, Full-Time or Part-Time)
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Update a Casual Award to Permanent (Salary, Full-Time or Part-Time)
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. In Type, select Salary, Full Time or Part Time. If Salary, In Nominal Base Gross…
Update a Permanent (Salary, Full-Time or Part-Time) Award to Casual
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Update a Permanent (Salary, Full-Time or Part-Time) Award to Casual
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. In Type, select Casual. In Hours, enter the maximum WEEKLY working hours. Enter the…
Update The Employees Employment Status (Salary, Full Time, Part Time or Casual)
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employee from Casual to Permanent (Salary, Full-Time or Part-Time) » Update The Employees Employment Status (Salary, Full Time, Part Time or Casual)
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to Status. and update as required. Click Save then Exit.
Where do I set my e-Time™ Preferences?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set my e-Time™ Preferences?
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Time™ Select Highlight In/Out Columns? Set the number of groups of In/Out columns to highlight Select the colour to define the In/Out columns Click Save then…
What do I do if e-PayDay® states my Employees TFN is invalid?
New Features, Known Issues and Frequently Asked Questions » Employees » What do I do if e-PayDay® states my Employees TFN is invalid?
When a TFN is entered for an Employee, it is automatically checked against the inbuilt algorithm provided by the ATO. If e-PayDay® states your Employees TFN is invalid, the TFN entered does not match the ATO’s algorithm. Refer to the Employee to ensure the TFN…
What do I do if e-PayDay® states my Contractors ABN is invalid?
New Features, Known Issues and Frequently Asked Questions » Employees » What do I do if e-PayDay® states my Contractors ABN is invalid?
When an ABN is entered for a Contractor (Employee), it is automatically checked against the inbuilt algorithm provided by the ATO. If e-PayDay® states your Contractors ABN is invalid, the ABN entered does not match the ATO’s algorithm. Refer to the Contractor…
Where do I set that my Employee is entitled to Leave Loading?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I set that my Employee is entitled to Leave Loading?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Taxation. Navigate to Leave Loading. Select Employee is entitled to Leave Loading?. Click Save then…
View only Full-Time Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Full-Time Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed, Inactive or Terminated. Select Full-Time from the drop-down menu.
Add a Full-Time Agreement
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Full-Time Agreement
Click Awards & Agreements > New Award or Agreement or Click Award & Agreements from the Side Bar then click New. Select the Award from the drop-down menu. If there are no suitable options for your Employees Next to Award, click Edit (Pencil Icon). Click…
How do I change my Employees Payee Type from Working Holiday Maker (WHM) to Employee?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I cease my Working Holiday Maker Employee, to rehire as a PAYG Employee? » How do I change my Employees Payee Type from Working Holiday Maker (WHM) to Employee?
!The Employees Payee Type can only be changed if there have been no pay runs posted for the required employee. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to…
Change a Full Time Award to Salary
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Change a Full Time Award to Salary
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Change Hours as required In Nominal Base Gross Wages / Salary. and enter the Employees…
How do I delete my Company Logo?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I delete my Company Logo?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit or Click File > Company > Company Details. Navigate to the Company Logo. Click Delete.
How do I cease my Working Holiday Maker Employee, to rehire as a PAYG Employee?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I cease my Working Holiday Maker Employee, to rehire as a PAYG Employee?
Manually cease (terminate) the required Employee/s Reinstate the required Employee/s Change the Employees Payee Type to Employee
View only Part Time Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Part Time Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed, Inactive or Terminated. Select Part Time from the drop-down menu.
Add a Part-Time Agreement
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Part-Time Agreement
Click Awards & Agreements > New Award or Agreement or Click Award & Agreements from the Side Bar then click New. Select the Award from the drop-down menu. If there are no suitable options for your Employees Next to Award, click Edit (Pencil Icon). Click…
How do I limit what Pay Slips I see?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I limit what Pay Slips I see?
Click Pay Day from the Side Bar. Click Pay Slips Click Configure. Click Toggle All to deselect all the Pay Slips listed in this window. Select Show Report for each Pay Slip you wish to have available for selection. Click Save then Exit.
How do I limit what Superannuation Reports I see?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I limit what Superannuation Reports I see?
Click Super Manager > Print > Fund Reports or Click Super Manager from the Side Bar. Select one Super Fund (click once to highlight), Multiple Funds (Hold SHIFT or CTRL and select) or click Select All. Click Reports. Click Configure. Click Toggle All to…
Where do I delete an existing Emergency Contact for my Employee?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I delete an existing Emergency Contact for my Employee?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click HR. Click Click here for e-Personnel™ Select the Emergency Contact to delete (click once to highlight). Click…
Where do I add a new Employee Warning?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I add a new Employee Warning?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Termination. Click New. Select or enter the Date of the Warning. Enter the Name of the Person who issued the warning…
e-Time™ Time Card (1 Page per employee)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Time™ Time Card (1 Page per employee)
Preview an example of the e-Time™ Time Card (1 Page per employee) Report here The e-Time™ Time Card (1 Page per employee) Report details Employee Code Employee Name Day of the Week Date Clocked In Time/s Clocked Out Time/s Per Day Total Employee Sub…
How do I e-mail the Roster to my Employees?
e-PayDay® Legacy Explained » Employee Rostering (e-Roster™) » How do I e-mail the Roster to my Employees?
Click Extensions > e-Roster™. Once the Roster has been created by following How do I add a new Roster? do I add a new Roster?}, click Reports Select e-Mail e-Roster™ Spreadsheet Click e-Mail. The e-Mail Status window will display and as each employee is…
How do I sort my Employees by Surname?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I sort my Employees by Surname?
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Sort By…. Select Surname.
How do I print my Deduction Payee Reports?
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » How do I print my Deduction Payee Reports?
Click Pay Types > Pay/Setup Payee Deductions. Select one Deduction Payee (click once to highlight), Multiple Deduction Payees (Hold SHIFT or CTRL and select) or click Select All. Click Reports. Select the Report (or Reports) you wish to generate. Click Preview,…
How do I limit what Awards & Agreements I see?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I limit what Awards & Agreements I see?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Navigate to Type. Change Type from All to Casual. Commission. Full Time. Part Time. Salary.
e-Time™ Time Card
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Time™ Time Card
Preview an example of the e-Time™ Time Card Report here The e-Time™ Time Card Report details Employee Code Employee Name Day of the Week Date Clocked In Time/s Clocked Out Time/s Per Day Total Employee Sub Total Grand Total The e-Time™ Time Card…
Time Cards (e-Time™)
e-PayDay® Legacy Explained » File Menu » Time Cards (e-Time™)
*Importing times from e-PayDay®‘s Bio-Clock™ (ACTATek) now caters for Daylight Savings! e-Time™ enables you to automatically post the employees total hours with the applicable pay types directly into the pay run without having to do any manual calculations.…
Where do I delete an incorrectly recorded Employee Warning?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I delete an incorrectly recorded Employee Warning?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Termination. Navigate to DETAILS OF WARNINGS. Select the Warning to delete (click once to highlight). Click…
Time Information
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Time Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Base Hours Start Time: Daily start time. Finish: Daily finish time. Unpaid Break 1, Unpaid Break 2 & Unpaid Break 3 Start…
Double Time
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Ordinary and Overtime Pay Rates » Double Time
Double Time Double Time is generally a payment to an Employee at 2 times their base hourly rate and is paid as an incentive to work on a particular day (such as Sunday) or as government-mandated compensation for having workers work on particular days (such as public…
How do I set a reminder to back up my data each time e-PayDay® is closed?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I set a reminder to back up my data each time e-PayDay® is closed?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to OPTIONS. Select Display Back Up Prompt. Click Save then Exit.
How do I change QTY from HH:MM to Decimal (or visa-versa) using the Built-in Time Calculator?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I change QTY from HH:MM to Decimal (or visa-versa) using the Built-in Time Calculator?
When composing the Employees Pay, highlight QTY and press T on your keyboard Complete either HH:MM or Decimal with the time you wish to convert. To use the new time, click Process. Otherwise, click Cancel.
Where do I set that my Employee is claiming a Medicare Levy Variation?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I set that my Employee is claiming a Medicare Levy Variation?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Taxation. Navigate to Medicare Levy. Select the appropriate option from the drop-down menu. Click Save then…
Where do I change my Leave Loading Report Value?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I change my Leave Loading Report Value?
By default, e-PayDay® will display 17.50% in all Leave Liability reports unless set otherwise. This setting will not update any Pay Rates so ensure that the Leave Loading Percentage is correctly entered. If your Company is not already open, Open your Company Once…
How do I record my Deduction Payee Payment/s?
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » How do I record my Deduction Payee Payment/s?
Click Pay Types > Pay/Setup Payee Deductions. Select one Deduction Payee (click once to highlight), Multiple Deduction Payees (Hold SHIFT or CTRL and select) or click Select All. Click Pay Deduction. An alert will display: Deduction Payment for Deduction Name for…
How do I sort my Employees by Date Last Paid?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I sort my Employees by Date Last Paid?
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Sort By…. Select Date Last Paid.
Where do I add Emergency Contact Information for my Employees?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I add Emergency Contact Information for my Employees?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click HR. Click Click here for e-Personnel™ Click New. Enter the Emergency Contacts Name. Enter the Relationship to the…
How do I sort my Awards & Agreements by Type?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I sort my Awards & Agreements by Type?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Navigate to Sort by…. Select Type. The Awards & Agreements will then be sorted in the following order Casual. Commission. Full Time. Part…
How do I sort my Superannuation Funds in alphabetical order?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I sort my Superannuation Funds in alphabetical order?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Navigate to Sort by…. Select A . . . Z
How do I sort my Superannuation Funds in ID order?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I sort my Superannuation Funds in ID order?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Navigate to Sort by…. Select Number
How do I sort my Superannuation Funds by Payment Date?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I sort my Superannuation Funds by Payment Date?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Navigate to Sort by…. Select Payment Date
How do I sort my Superannuation Funds by Payment Frequency?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I sort my Superannuation Funds by Payment Frequency?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Navigate to Sort by…. Select Payment Frequency
How do I view my Employees recorded periods of TIL?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of TIL?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select TIL.
How do I locate the Superannuation Fund (ID) the Employee is linked to?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I locate the Superannuation Fund (ID) the Employee is linked to?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to view (click once to highlight). Scroll across to locate and make note of the Super **#.
Where do I set up my Employees Super Details if they wish to contribute their Employee Superannuation Contributions to more than one Superannuation Fund?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I set up my Employees Super Details if they wish to contribute their Employee Superannuation Contributions to more than one Superannuation Fund?
!Regardless of set up, ALL RESC payments will only report to the Employees main (first) Superannuation Fund. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click…
e-Time™ Time Card (e-Mail)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » e-Time™ Time Card (e-Mail)
The e-Time™ Time Card (e-Mail) Report in Pay Day Reports is identical to the e-Time™ Time Card (e-Mail) Report in Main Reports, with exception to the following Report Selection Criteria; Report by This option is locked and unavailable for…
Time & Half
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Ordinary and Overtime Pay Rates » Time & Half
Time & Half Time & Half is generally a payment to an Employee at 1.5 times their base hourly rate and is paid as an incentive to work on a particular day (such as Saturday) or as government-mandated compensation for having workers work on particular days (such as…
e-Time™
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » e-Time™
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Base Hours Start Time: Daily start time. Finish: Daily finish time. Unpaid Break 1, Unpaid Break 2 & Unpaid Break 3 Start…
How do I check that I have recorded my Superannuation Contribution Payment/s?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I check that I have recorded my Superannuation Contribution Payment/s?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to highlight). Click Edit. Click Payment History. The first record displayed will be the last payment that was recorded when Pay Super was…
How do I update all of my Superannuation Funds Payment Dates?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I update all of my Superannuation Funds Payment Dates?
Click Super Manager > Search Fund or Click Super Manager from the Side Bar then click *Search. Navigate to *Enter your search details. . . * Select Expected Payment Date. Click Search. Navigate to Replace selected item/s with. . . Complete Replace with as…
How do I sort my Awards & Agreements in alphabetical order?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I sort my Awards & Agreements in alphabetical order?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Navigate to Sort by…. Select A . . . Z
How do I sort my Awards & Agreements in ID order?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I sort my Awards & Agreements in ID order?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Navigate to Sort by…. Select Number
How do I view my Employees recorded periods of Annual Leave?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Annual Leave?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Annual Leave.
How do I view my Employees recorded periods of Personal Leave?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Personal Leave?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Personal…
How do I view my Employees recorded periods of Public Holidays?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Public Holidays?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Public…
How do I view my Employees recorded periods of Other Leave?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Other Leave?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Other.
What reports should I print to provide to my Employee when they cease Employment with us?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » What reports should I print to provide to my Employee when they cease Employment with us?
!A final Pay Slip should always be provided (if a final payment was made to the Employee). *There is no ability to print a Separation Certificate directly from e-PayDay, however, you can complete this online or print a copy from Services Australia here. Click…
Where do I set an alert to display if the Super Guarantee Cap is reached?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set an alert to display if the Super Guarantee Cap is reached?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to Pay Run Warning Messages. Select Super Guarantee Cap is reached. Click Save then…
How do I view only Monthly Employees?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view only Monthly Employees?
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Period. Select Monthly.
How do I add a new Roster?
e-PayDay® Legacy Explained » Employee Rostering (e-Roster™) » How do I add a new Roster?
Click Extensions > e-Roster™. Select Spreadsheet Click Start Date. Select the Start Date Enter the Start and End* Times for the required Employee/s. Click Save.
How do I change an Award Description?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I change an Award Description?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Next to Award, click Edit (Pencil Icon). Select the Award Description to edit (click…
How do I delete an Award Description?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I delete an Award Description?
An Award Description cannot be deleted if it currently linked to any Award (regardless or Status). Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to…
Where do I set Superannuation Contribution Limits?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Where do I set Superannuation Contribution Limits?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to Preset Contribution Limits. In Guaranteed Minimum…
How do I duplicate a Superannuation Fund?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I duplicate a Superannuation Fund?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Award ‘Award Name’ ? Click Yes. The…
How do I run an Employee Accrual Balances against Transactions Health Check
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run an Employee Accrual Balances against Transactions Health Check
Click Pay Day > Health Check > Employee Accrual Balances against Transactions An alert will display detailing if there are mismatches. *It is possible that any errors shown could be related to previously Terminated employees (not in the current Financial Year).…
Add a Casual Agreement (Employee paid per unit)
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Casual Agreement (Employee paid per unit)
Click Awards & Agreements > New Award or Agreement or Click Award & Agreements from the Side Bar then click New. Select the Award from the drop-down menu. If there are no suitable options for your Employees Next to Award, click Edit (Pencil Icon). Click…
How do I turn my e-Cost™ alert on or off?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I turn my e-Cost™ alert on or off?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Cost™ To turn the e-Cost™ alert on, untick Hide e-Cost™ Extension Key missing…
How do I record my Employees Leave Dates during the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I record my Employees Leave Dates during the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and select…
How do I view my Employees recorded periods of Long Service Leave?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Long Service Leave?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Long Service…
How do I view my Employees recorded periods of RDO’s?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of RDO’s?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select RDO’s.
How do I view my Employees recorded periods of Leave with Pay?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Leave with Pay?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Leave with…
How do I view my Employees recorded periods of Leave without Pay?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Leave without Pay?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Leave without…
Where do I set my Enter Hours in Decimal or HH:MM setting?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set my Enter Hours in Decimal or HH:MM setting?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences Navigate to Enter Hours In. Select either hh.mm (e.g. 1 hour 30 mins = 1.3 OR 1.30; 1 hour 3 min = 1.03)…
How do I locate my Employees Award Rate (Base Pay Rate) from their Award & Agreement?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I locate my Employees Award Rate (Base Pay Rate) from their Award & Agreement?
Locate the Award & Agreement (ID) the Employee is linked to. Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to view (click once to highlight). Scroll across to locate and make note…
How do I locate my Employees Special Award Rate (Base Pay Rate) from their Employment Details?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I locate my Employees Special Award Rate (Base Pay Rate) from their Employment Details?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee you wish to view (click once to highlight). Click Edit. Click Employment Locate and make note of the Special Award Rate.
I have accidentally selected an Accounting Package. How do I re-set my Accounting Export?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » I have accidentally selected an Accounting Package. How do I re-set my Accounting Export?
Click Utilities > Clear OEM Value.
How do I use Search in Super Manager?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I use Search in Super Manager?
Click Super Manager > Search Fund or Click Super Manager from the Side Bar then click *Search. Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search For. Click…
How do I duplicate an Award or Agreement?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I duplicate an Award or Agreement?
By selecting this setting, Superannuation will calculate on the gross income (for applicable pay types) BEFORE the Salary Sacrifice is deducted. This means the the Employer Superannuation Contribution is not reduced due to the Salary Sacrifice. Click Awards &…
How do I search for a Superannuation Report?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I search for a Superannuation Report?
Click Super Manager > Print > Fund Reports or Click Super Manager from the Side Bar. Select one Super Fund (click once to highlight), Multiple Funds (Hold SHIFT or CTRL and select) or click Select All. Click Reports. Navigate to Search. Type the name of the…
How do I view only Active Superannuation Funds?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I view only Active Superannuation Funds?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Navigate to Status. Deselect Inactive. Select Active.
How do I view only Inactive Superannuation Funds?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I view only Inactive Superannuation Funds?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Navigate to Status. Deselect Active. Select Inactive.
How do I view only Scheduled Leave records?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view only Scheduled Leave records?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Status. Tick Scheduled and untick…
How do I view only Taken Leave records?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view only Taken Leave records?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Status. Tick Taken and untick…
How do I locate my Employees Award Rate (Base Pay Rate) from their Advanced Pay Set Up?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I locate my Employees Award Rate (Base Pay Rate) from their Advanced Pay Set Up?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Advanced. Locate and make note of the Rate next to Award Rate.
What do I need to change in e-PayDay® now that I must SuperStream Report to Sunsuper instead of Austsafe?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » What do I need to change in e-PayDay® now that I must SuperStream Report to Sunsuper instead of Austsafe?
*To learn more, please view Sunsuper and Austsafe Merger !If you do not wish to create and upload a SuperStream File, please disregard the below instructions and simply click Super Manager > Super File Format then select No Fund. Update your SuperStream File Format…
Where do I set up my Employees Super Details if we contribute the Employer Superannuation Contributions to more than one Superannuation Fund?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I set up my Employees Super Details if we contribute the Employer Superannuation Contributions to more than one Superannuation Fund?
!Regardless of set up, ALL RESC payments will only report to the Employees main (first) Superannuation Fund. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click…
View only Casual Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Casual Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed, Inactive or Terminated. Select Casual from the drop-down menu.
Add a Casual Agreement
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Casual Agreement
Select Awards & Agreements > New Award or Agreement The following window will be displayed, Select the Award from the drop-down menu !If there a suitable option does not exist for your employee, please follow Add a new Award Description: Enter the…
How do I run an Employee Pay Run Net against Calculated Net Health Check?
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run an Employee Pay Run Net against Calculated Net Health Check?
Click Pay Day > Health Check > Check Employee Pay Run Net against Calculated Net An alert will display detailing if there are mismatches.
e-Time™ Initial Scan Report (1 Page per employee)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Time™ Initial Scan Report (1 Page per employee)
Preview an example of the e-Time™ Initial Scan Report (1 Page per employee) here The e-Time™ Initial Scan Report (1 Page per employee) details Employee Code Employee Name Day of the Week Date Initial Clocked In Time/s Initial Clocked Out Time/s Per Day…
How do I run a Paytotals, Paylines Health Check?
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run a Paytotals, Paylines Health Check?
Click Pay Day > Health Check > Check Paytotals, Paylines An alert will display detailing the number of PayTotalsDBIDs and will detail if there are errors.
How do I use Search in Awards & Agreements?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I use Search in Awards & Agreements?
Click Awards & Agreements > Search Awards & Agreements or Click Award & Agreements from the Side Bar then click Search Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search…
Where do I change the Round Net Pays Option?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I change the Round Net Pays Option?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences Navigate to Round Net Pays. Click the drop-down menu and select the required option NO ROUNDING: The…
How do I add a new Award Description / Classification?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I add a new Award Description / Classification?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Next to Award, click Edit (Pencil Icon). Click New. Enter the name of the Award or…
How do I mark a Superannuation Fund as Inactive?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I mark a Superannuation Fund as Inactive?
Superannuation Funds are unable to be marked as Inactive if there are any INACTIVE or ACTIVE Employees assigned. If there are TERMINATED Employees assigned to the Superannuation Fund that you are trying to mark as inactive, there must be no outstanding…
How do I print Superannuation Reports by Date Range?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I print Superannuation Reports by Date Range?
Click Super Manager > Print > Fund Reports or Click Super Manager from the Side Bar. Select one Super Fund (click once to highlight), Multiple Funds (Hold SHIFT or CTRL and select) or click Select All. Click Reports. Select the Total Periodic Superannuation…
How do I view only Active Awards & Agreements?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I view only Active Awards & Agreements?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Navigate to Status. Deselect Inactive. Select Active.
How do I view only Inactive Awards & Agreements?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » How do I view only Inactive Awards & Agreements?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Navigate to Status. Deselect Active. Select Inactive.
Where do I enter the Employees Member Contribution Details?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I enter the Employees Member Contribution Details?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to Employee Superannuation Personal Contribution Details. Select a Superannuation Fund in …