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How do I view who is currently using e-PayDay®?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I view who is currently using e-PayDay®?
Click File. Click Show All Users.
e-PayDay Legacy Payroll Manual
e-PayDay Legacy Payroll Manual
Welcome to e-PayDay, let’s get you started on your journey to processing your first pay run! Getting Started with e-PayDay We strive to provide you with the most up-to-date information in relation to compliance, legislation, Australian Taxation Office and…
Downgrade from e-PayDay® X Legacy to e-PayDay FREEPAY®
New Features, Known Issues and Frequently Asked Questions » Licencing » Downgrade from e-PayDay® X Legacy to e-PayDay FREEPAY®
!Before attempting the below procedure, please 1. Contact Administration and Sales to advise us that you intend to downgrade your subscription. 2. Ensure you have 2 or fewer ACTIVE Employees. 3. Ensure you have only 1 Company/ABN added to the system (excluding…
Restore your e-PayDay® Hosted Data to e-PayDay® Desktop
New Features, Known Issues and Frequently Asked Questions » Restore your e-PayDay® Hosted Data to e-PayDay® Desktop
!Please do not install e-PayDay V24 until after your data has been extracted into C:\ !When the data is extracted from our sever, ALL relevant paths are updated to be run from C:\. If your data needs to be moved to a server, please refer to Migrate a Stand Alone…
Restore your e-PayDay® Hosted Back Ups to e-PayDay® Desktop
New Features, Known Issues and Frequently Asked Questions » Restore your e-PayDay® Hosted Data to e-PayDay® Desktop » Restore your e-PayDay® Hosted Back Ups to e-PayDay® Desktop
Access the unique link provided by e-PayDay Administration to download your Back Ups Locate your downloaded backups folder – this will typically save into your Downloads Folder unless you select a different location. Right-click on the file and select Extract…
Confirm e-PayDay® Data Path
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Confirm e-PayDay® Data Path
The Data Folder will be automatically selected by e-PayDay® when you install the program, however, this location can be changed at any stage. If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > navigate to Company…
Download and Install e-PayDay®
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Download and Install e-PayDay®
Before starting the installation ensure, There is a minimum of 1GB hard disk space available. You are logged in as an Administrator. Antivirus software will allow installations. Some Anti-Virus Software have been known to report a .exe file (install file) as a…
Check what version of e-PayDay® you are using
e-PayDay® Legacy Explained » Help Menu » Check what version of e-PayDay® you are using
*Version 23.00 is the most recent version available for FYE 30 June 2023. Click Help > About e-PayDay® VXX.XX The Software Version will be displayed next to VXX.XX
Configure your e-PayDay® Extension Options
e-PayDay® Legacy Explained » Options Menu » Configure your e-PayDay® Extension Options
Click Options > e-PayDay® Extensions > Extension Options. Navigate to e-Leave™, e-Time™ or e-Cost™ and make changes as required. Click Save then Exit.
View the e-PayDay® Support Dashboard
e-PayDay® Legacy Explained » Help Menu » View the e-PayDay® Support Dashboard
Click Help > e-PayDay Support Your Software Client Number and Software Serial Number will be displayed in the top right-hand corner
Getting Started with e-PayDay® Legacy
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy
Existing Entity previously STP reporting. read our Getting Started Guide here Existing Entity not yet STP reporting. read our Getting Started Guide here New Entity (eg. never processed a pay run for the ABN): read our Getting Started Guide here
Install e-PayDay® on another Computer
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer
!Please ensure you establish which installation type you presently have BEFORE completing any of the documentation below by following Confirm e-PayDay® Data Path. You can also refer to Installation Examples to see how e-PayDay is recommended to be…
Back up your e-PayDay® Data
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Back up your e-PayDay® Data
Click Utilities > Backup this Company Data. Choose the location to create the Backup to (e.g. USB STICK or EXTERNAL HARD DRIVE). Click Save. Once the backup has completed, click Exit.
Install e-PayDay® on a New Computer to restore your e-PayDay BE Folder into C:\
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a New Computer to restore your e-PayDay BE Folder into C:\
On the old Computer, copy the e-PayDay BE folder Within e-PayDay®, Click File > Company > Go to Folder. Minimize this window. Close e-PayDay®. Re-maximise the previously minimized window. Navigate back to the e-PayDay BE folder. Right-Click on the e-PayDay BE…
Australian Taxation Schedules in e-PayDay® Legacy
e-PayDay® Legacy Explained » Tax Menu » Australian Taxation Schedules in e-PayDay® Legacy
Schedule 1 – Statement of formulas for calculating amounts to be withheld Schedule 2 – Tax table for individuals employed in the horticultural or shearing industry Schedule 4 – Tax table for return to work payments Schedule 5 – Tax table for back payments,…
What do I do if e-PayDay® states my Employees TFN is invalid?
New Features, Known Issues and Frequently Asked Questions » Employees » What do I do if e-PayDay® states my Employees TFN is invalid?
When a TFN is entered for an Employee, it is automatically checked against the inbuilt algorithm provided by the ATO. If e-PayDay® states your Employees TFN is invalid, the TFN entered does not match the ATO’s algorithm. Refer to the Employee to ensure the TFN…
What do I do if e-PayDay® states my Contractors ABN is invalid?
New Features, Known Issues and Frequently Asked Questions » Employees » What do I do if e-PayDay® states my Contractors ABN is invalid?
When an ABN is entered for a Contractor (Employee), it is automatically checked against the inbuilt algorithm provided by the ATO. If e-PayDay® states your Contractors ABN is invalid, the ABN entered does not match the ATO’s algorithm. Refer to the Contractor…
Update Company SMTP e-Mail Settings
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Update Company SMTP e-Mail Settings
*There are two windows the e-mail settings can be stored in, being GLOBAL SMTP e-Mail Settings and Company SMTP e-Mail Settings. We recommend establishing GLOBAL SMTP e-Mail Settings UNLESS you require unique Company SMTP e-Mail Settings Click File > Edit then…
Update GLOBAL SMTP e-Mail Settings
New Features, Known Issues and Frequently Asked Questions » Options » Update GLOBAL SMTP e-Mail Settings
*There are two windows the e-mail settings can be stored in, being GLOBAL SMTP e-Mail Settings and Company SMTP e-Mail Settings. We recommend establishing GLOBAL SMTP e-Mail Settings UNLESS you require unique Company SMTP e-Mail Settings Click Options > Configure…
Transfer / Copy e-PayDay® to a New Computer
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Transfer / Copy e-PayDay® to a New Computer
!This procedure WILL NOT remove e-PayDay® from the PC you copy from. On the PC you wish to copy from If your Company is not already open, Open your Company your Company is open; Click Utilities > Data and Settings Transfer > Transfer to New Computer. Choose…
Enter your Company SuperStream Details (e-PayDay® Gateway)
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Enter your Company SuperStream Details (e-PayDay® Gateway)
Click File > Edit > Government or Click File > Company > Government Click SuperStream Setup. Click Click here to Add/Edit SuperStream Details. Click Copy Company Details to import the ABN, Organisation Name, e-Mail Address and Phone Number from Company…
Confirm what e-PayDay® Product you are using
New Features, Known Issues and Frequently Asked Questions » Licencing » Confirm what e-PayDay® Product you are using
Click Help > About e-PayDay® BE VXX.XX Your e-PayDay® product name will be displayed next to Product, similar to below.
View the status of ALL e-PayDay® Extensions
e-PayDay® Legacy Explained » Options Menu » View the status of ALL e-PayDay® Extensions
Click Options > e-PayDay® Extensions > Extension Status.
Select your SuperStream File Format (e-PayDay® Gateway)
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Select your SuperStream File Format (e-PayDay® Gateway)
Click Super Manager > Super File Format and click the drop-down arrow to select SuperStream (e-PayDay).
Check for the latest Version Update
New Features, Known Issues and Frequently Asked Questions » Licencing » Check for the latest Version Update
!This feature will only download the latest available UPDATE for the current version you are running (eg. Version 21 will download the latest update being Version 21.10) Click Help > Check for the latest version. If an update is available, e-PayDay® will download…
Locate your BMS ID allocated in e-PayDay® Legacy
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Locate your BMS ID allocated in e-PayDay® Legacy
Click File > Company > Government Click STP Info then Click here to Add/Edit STP Reporting Information Click Edit. Your BMS ID will be displayed here. Click Exit.
Check Employee Count in e-PayDay® to confirm which product is most suitable for your renewal
New Features, Known Issues and Frequently Asked Questions » Licencing » Check Employee Count in e-PayDay® to confirm which product is most suitable for your renewal
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed and Inactive. Deselect Ceased. Navigate to the top left-hand corner of the Employee / Payee List window and locate the Employee count which will be…
Enter your RewardPay Customer No. into the e-PayDay® Gateway
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Enter your RewardPay Customer No. into the e-PayDay® Gateway
Click Super Manager > *Pay Super (e-PayDay® Gateway). Log in with your Username and Password as provided by e-PayDay® then click Log In. Click Settings. Select Pay Superannuation by Amex. Enter your RewardPay Customer No. Click Save
The database could not be checked, please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The database could not be checked, please contact e-PayDay Support
The version of the database does not match the version of the software. This can occur after a computer OS upgrade OR in a client/server situation, where only SOME PC’s has been upgraded. Close e-PayDay® Read here to Download the latest e-PayDay® Upgrade or…
Finalise e-PayDay® Legacy as you have sold your Business
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have sold your Business
If the new business owners are not continuing with e-PayDay® Send an e-mail to software@e-payday.com.au to cancel your subscription. This e-mail must include your Software Client Number (SCN). Process the final pay run for your ABN, including any Cessation /…
Finalise e-PayDay® Legacy as you have closed your Business
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have closed your Business
Send an e-mail to software@e-payday.com.au to cancel your subscription. This e-mail must include your Software Client Number (SCN). Process any Cessation / Termination Pays as required/ directed by your Accountant/Bookkeeper. Process the End of Financial…
Download the latest e-PayDay® Upgrade and Install as Administrator
New Features, Known Issues and Frequently Asked Questions » Installation » Download the latest e-PayDay® Upgrade and Install as Administrator
*Follow these instructions If you need to update e-PayDay® Desktop on a computer that has e-PayDay® Series 20 already installed Obtain the latest Upgrade for the financial year you are processing here Once downloaded, right-click E-PAYDAY_LEGACY_2022.exe or…
How do I set a reminder to back up my data each time e-PayDay® is closed?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I set a reminder to back up my data each time e-PayDay® is closed?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to OPTIONS. Select Display Back Up Prompt. Click Save then Exit.
There is a problem loading the transaction data, accessing the data folder or there is nothing to process. Please contact e-PayDay Support.
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Send your Pay Event and complete any previous submissions waiting for a response » There is a problem loading the transaction data, accessing the data folder or there is nothing to process. Please contact e-PayDay Support.
!Reasons 1, 2 & 3 only relate to customers using e-PayDay Desktop Reason 1 – Security / Permissions. Please contact your IT professional to ensure you have full administrator access to the entire e-PayDay BE Folder. Reason 2 – WINDOWS SERVER…
Close all open Databases before a backup is completed
e-PayDay® Legacy Explained » Options Menu » Close all open Databases before a backup is completed
Click Options > Close Open Databases before Backup. Select Yes to close all open Databases before a backup is completed. or Select No to leave databases open while the back up is being performed.
Add a new Company (ABN) into your existing e-PayDay® Subscription
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Add a new Company (ABN) into your existing e-PayDay® Subscription
Option 1: Copy an Existing Company Read here to copy your Company. Read here to update the Company Information, including the NEW ABN Read here to obtain a NEW Company Registration Key from us Read here to enter your Company Registration Key Read here to add the…
The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
Install the SOAP Toolkits which is located in your e-PayDay® data folder (File > Company > Go to Folder > Navigate back to e-PayDay BE Folder)
Export Pay Run Reports (e-PayDay® Hosted) to your local PC
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports » Export Pay Run Reports (e-PayDay® Hosted) to your local PC
Select Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch… Select Export PDF If you have a Windows PC Select This PC Select the relevant option from Devices and drives Select the relevant…
Install e-PayDay® on a New Computer to restore a back up
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a New Computer to restore a back up
!Depending on how old the back up is that you wish to restore, you may need to contact the ATO to discuss your reporting obligations BEFORE re-entering missing pay runs. If no pay runs are missing, you do not need to contact the ATO Read here to download and install…
Finalise e-PayDay® Legacy as you have chosen to change Payroll Solutions
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have chosen to change Payroll Solutions
!Please contact your new Payroll Software Provider to ascertain if they are reporting in STP Phase 1 or Phase 2 If your new Payroll Solution is still reporting in STP Phase 1, you have the option to If you do not wish to migrate YTD Taxation Balances, Finalise ALL…
Open a Company
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Open a Company
Click File > Open. Select the Company you wish to access. Click Open.
Restore Company Data provided by a Client
e-PayDay® Legacy Explained » Utilities Menu » Restore Company Data provided by a Client
!If you do not currently have any data in e-PayDay® Desktop, open the Practice Company before restoring. If your Company is not already open, Open your Company Once your Company is open; Click Utilities > Restore Date from Client. An alert will display: The…
Create your SuperStream File (Ozedi Gateway)
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period » Create your SuperStream File (Ozedi Gateway)
Click Super Manager > Pay Super. Select one Super Fund (click once to highlight), Multiple Funds (Hold SHIFT or CTRL and select) or click Select All. Select EITHER Create File or Create SuperStream and ABA Payment File (FAST-Bank™). Click Next to preview a list…
Windows 2003, 2008 and 2008 R2: e-PayDay® Icons not displaying inside product
New Features, Known Issues and Frequently Asked Questions » Installation » Windows Related Issues » Windows 2003, 2008 and 2008 R2: e-PayDay® Icons not displaying inside product
!e-PayDay® Legacy icons will only be displayed when the Desktop Colour Dept is set to 32-bit. This issue is unable to be resolved on Terminal or Remote Desktop Server (Windows 2003) as this platform is limited to 24-bit colours. If you are using Terminal or Remote…
Install e-PayDay® on a new Computer, and connect to the existing Server
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a new Computer, and connect to the existing Server
Download and install Full Install/Upgrade for the current financial year here then Once downloaded, double click E-PAYDAY_LEGACY_202X.exe to start the e-PayDay® Installation. When prompted, select Client Install Enter the Registration Owner: Contact Name for the…
Add a New Company (ABN) for SuperStream Reporting with the e-PayDay® Gateway
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Add a New Company (ABN) for SuperStream Reporting with the e-PayDay® Gateway
Log onto the Ozedi portal. Click on My Account. Scroll to the bottom of the page and select Add New ABN. Enter your details. Tick the box I have read and agree to the Terms and Conditions. Click Update.
One or more Taxtables are out of date. You may need to upgrade to the latest version of e-PayDay®
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » One or more Taxtables are out of date. You may need to upgrade to the latest version of e-PayDay®
Stand Alone Installation Close e-PayDay® Download the latest e-PayDay® Upgrade and Install as Administrator Right-Click on your Desktop Shortcut and select Properties Click Compatability Under Settings select Run this program as administrator. Click Apply…
Back up Company data for an Accountant
e-PayDay® Legacy Explained » Utilities Menu » Back up Company data for an Accountant
Click Utilities > Backup Data for Accountant. Choose the location to create the Backup to (e.g. USB STICK or EXTERNAL HARD DRIVE). Click Save.
Back up Company Data for a Client
e-PayDay® Legacy Explained » Utilities Menu » Back up Company Data for a Client
Click Utilities > Backup Data for Client. Choose the location to create the Backup to (e.g. USB STICK or EXTERNAL HARD DRIVE). Click Save. Once the backup has completed, click Exit.
Change your Background Theme
e-PayDay® Legacy Explained » Options Menu » Change your Background Theme
Click Options > Background Theme > Custom Colour. Select your colour choice from Basic colours. Click OK. If you would like to create your own custom colour, Click Define custom colours. Select your colour choice from the displayed window. Click Add to Custom…
Update your Employees Superannuation Member ID if it is not correct
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Update your Employees Superannuation Member ID if it is not correct
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to Superannuation Member ID or Member Super Number. Update as required. Click Save then…
Store a second copy of your e-PayDay® data in case of a virus
New Features, Known Issues and Frequently Asked Questions » Installation » Store a second copy of your e-PayDay® data in case of a virus
Before closing e-PayDay®, Click Utilities > Backup ALL Companies data and archives. Choose the external location to create the Backup to (eg. USB STICK or EXTERNAL HARD DRIVE). Click Save. Once the backup has completed, click Exit.
e-Time™ Time Card (e-Mail)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » e-Time™ Time Card (e-Mail)
The e-Time™ Time Card (e-Mail) Report in Pay Day Reports is identical to the e-Time™ Time Card (e-Mail) Report in Main Reports, with exception to the following Report Selection Criteria; Report by This option is locked and unavailable for…
Open a Company Archive
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Open a Company Archive
Once the Archive is open, you are able to access the information that was entered within the Financial Year that you selected and also produce an STP EOFY File and Print/Preview Payment Summaries. You CANNOT produce a pay run or backup while you are in your Archived…
e-Time™
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » e-Time™
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Base Hours Start Time: Daily start time. Finish: Daily finish time. Unpaid Break 1, Unpaid Break 2 & Unpaid Break 3 Start…
e-Build™
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » e-Build™
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) e-Build™: Under Development (BERT, BUSS & CIPQ).
Turn sounds on or off
e-PayDay® Legacy Explained » Options Menu » Turn sounds on or off
Click Options > Play Sounds Select Yes to play sounds upon start up of e-PayDay®, closing and opening windows and alerts or Select No to turn off all sounds.
Awards Rate Update History
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Awards Rate Update History
Report Name: Awards Rate Update History Example: Preview an example of the Awards Rate Update History Report here Use: The Awards Rate Update History Report is designed to display all Awards/Agreements that have Hours Paid at Annual Increase Settings…
Update your Software Licence
e-PayDay® Legacy Explained » Help Menu » Update your Software Licence
Click Help > Load Software Licence File An alert will display: Attempting to download the latest licence file. You should receive confirmation shortly. Click Click Here to Continue. If your licence is located on the Server, the following alert will display:…
e-Time™ Initial Scan Report (e-Mail)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » e-Time™ Initial Scan Report (e-Mail)
The e-Time™ Initial Scan Report (e-Mail) in Pay Day Reports is identical to the e-Time™ Initial Scan Report (e-Mail) in Main Reports, with exception to the following Report Selection Criteria; Report by This option is locked and unavailable for…
Enter the required details for SuperStream reporting in each of your Superannuation Funds (e-PayDay® Gateway)
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Enter the required details for SuperStream reporting in each of your Superannuation Funds (e-PayDay® Gateway)
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to highlight). Click Edit. Ensure your Period Start Date and Fund Payment Frequency are correct for the first period you wish to report…
Install e-PayDay® on a New Computer to start ‘fresh’ (no recoverable back ups)
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a New Computer to start ‘fresh’ (no recoverable back ups)
!Typically when a virus is introduced to a computer, it will run a program to attack and corrupt all of your data files. Therefore it is STRONGLY recommended that you always keep a second copy of your e-PayDay® data on an external source (USB External Hard Drive etc)…
Warning that e-Cost™ is not active when processing a pay run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Warning that e-Cost™ is not active when processing a pay run
If your Company has previously used e-Cost™ however the Activation Key is no longer recorded in e-PayDay®, an alert will display each time Pay Day is clicked. If you are no longer using e-Cost™ and no longer wish to see these alerts, select Do NOT display…
Close an Open Company Archive
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Close an Open Company Archive
Click File > Open. Select the Company you wish to access. Click Open. Once the Archive has been closed, the Title Bar will NO LONGER display (20XX Archive) after your ABN.
Process Pays by e-Time™ (e-Award™)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by e-Time™ (e-Award™)
Read here to set up your e-Time™ Import Configuration Read here to add Shift Profiles in e-Award™ Read here to allocate the Shift Profiles to Awards & Agreements Click Pay Day > Process Pays > Time Cards (e-Time™) or Click Pay Day from the Side Bar then…
Commence SuperStream Reporting with the Ozedi Gateway
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway
Register for SuperStream here If you haven’t already, ensure your Employees are linked to the correct Employer and Member (if applicable) Superannuation Fund in e-PayDay® by physically checking their Employment file (the returned Superannuation choice form)…
e-Leave™ Schedule
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Schedule
Preview an example of the e-Leave™ Schedule Report here The e-Leave™ Schedule Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Schedule Report allows you to select from the…
Employee e-Mail List
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee e-Mail List
Preview an example of the Employee e-Mail List Report here The Employee e-Mail List Report details Employee Code Employee Name Pay Locations eMail Address The Employee e-Mail List Report allows you to select from the following Report Selection Criteria Pay…
Company e-Mail Settings
e-PayDay® Legacy Explained » File Menu » Preferences » Company e-Mail Settings
!We recommend establishing GLOBAL SMTP e-Mail Settings per the prevoius link UNLESS you require unique Company SMTP e-Mail Settings !If both Company and GLOBAL SMTP e-Mail settings are established, the Company settings will be used in place of the GLOBAL…
Update an Employees TAX Type
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employees TAX Type
The ability to change an Employees TAX Type is only available if they have never been used in a Pay Run (Transactions recorded) or contain Year-To-Date Balances. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit…
Update an Employees Payee Type
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employees Payee Type
The ability to change an Employees Payee Type is only available if they have never been used in a Pay Run (Transactions recorded) or contain Year-To-Date Balances. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit…
e-Time™ Adjusted and Initial Scan Report (e-Mail)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » e-Time™ Adjusted and Initial Scan Report (e-Mail)
The e-Time™ Adjusted and Initial Scan Report (e-Mail) in Pay Day Reports is identical to the e-Time™ Adjusted and Initial Scan Report (e-Mail) in Main Reports, with exception to the following Report Selection Criteria; Report by This option is locked and…
Turn AutoUpdate on or off
e-PayDay® Legacy Explained » Options Menu » Turn AutoUpdate on or off
Click Options > Check for Updated using AutoUpdate. Select Yes to automatically download updates for installation the next time e-PayDay® is opened. or Select No to manually download all updates.
What is a Grace Period?
e-PayDay® Legacy Explained » Awards & Agreements Menu » Award Interpretation (e-Award™) » Add Shift Profiles » What is a Grace Period?
A Grace Period is when rounding rules are applied. If an Employee clocks in (or out) during the Grace Period, the time is automatically rounded based on the rules you have set. There are a few different examples for setting up a Grace Period. Two have been detailed…
Software Licence is expiring shortly
New Features, Known Issues and Frequently Asked Questions » Licencing » Software Licence is expiring shortly
*A current Software Licence is required to use e-PayDay® and a new Software Licence is provided to you upon renewal (either monthly or annually). The Software Licence file will be automatically downloaded every time e-PayDay® is opened. If you have already renewed…
Send the SG Contributions Statement (e-mail) Report by e-Mail
New Features, Known Issues and Frequently Asked Questions » Reporting » Send the SG Contributions Statement (e-mail) Report by e-Mail
Click Reports > Print Reports or Click Reports from the side bar. Select SG Contributions Statement (e-mail) Click e-Mail. The e-Mail Status window will display and as each employee is emailed their copy of the Report, the Status will update from Sending to…
e-Leave™ Register (Other)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Other)
Preview an example of the e-Leave™ Register (Other) Report here The e-Leave™ Register (Other) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (Other) Report allows you to…
e-Leave™ Register (TIL)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (TIL)
Preview an example of the e-Leave™ Register (TIL) Report here The e-Leave™ Register (TIL) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (TIL) Report allows you to…
e-Time™ Time Card
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Time™ Time Card
Preview an example of the e-Time™ Time Card Report here The e-Time™ Time Card Report details Employee Code Employee Name Day of the Week Date Clocked In Time/s Clocked Out Time/s Per Day Total Employee Sub Total Grand Total The e-Time™ Time Card…
SG Contributions Statement (e-mail)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » SG Contributions Statement (e-mail)
Preview an example of the SG Contributions Statement (e-mail) Report here The SG Contributions Statement (e-mail) Report details Employee Name Date of Birth Member ID Primary Fund Name Primary Fund Address Fund Phone Superannuation Period Payment…
Award Interpretation (e-Award™)
e-PayDay® Legacy Explained » Awards & Agreements Menu » Award Interpretation (e-Award™)
e-Award™ is one of the most powerful features in e-PayDay® and when combined with e-Time™, managing employees time and attendance becomes simple, removing the complexity and the chore of having to “work out” your employee’s pays. e-Award™ is designed to…
Employee Rostering (e-Roster™)
e-PayDay® Legacy Explained » Employee Rostering (e-Roster™)
e-Roster™ enables you to schedule Employee shifts, which can be imported into e-Time™ and used to automatically post the employees’ total hours with the applicable pay types directly into the pay run without having to do any manual calculations. …
e-Leave™ Report List
New Features, Known Issues and Frequently Asked Questions » Reporting » e-Leave™ Report List
Currently, the following e-Leave™ reports are available, e-Leave™ Register – Annual leave e-Leave™ Register – Leave with Pay e-Leave™ Register – Leave without Pay e-Leave™ Register – Long Service Leave e-Leave™ Register –…
Accounting Export (e-Port™)
e-PayDay® Legacy Explained » File Menu » Accounting Export (e-Port™)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) e-Port™ enables you to easily import payroll data from other software using our Import feature to make changing software a breeze. At the…
Cost Centres (e-Cost™)
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™)
e-Cost™ is an ideal and simple solution for those situations when an employee works in multiple areas during the Pay Period, and costs are required by the employer for each separate area. e-Cost™ can be used where an employee works over multiple departments (Sales,…
Import Data (e-Port™)
e-PayDay® Legacy Explained » File Menu » Accounting Export (e-Port™) » Import Data » Import Data (e-Port™)
!It is recommended to import the Database Tables in the following order as each table will rely upon information from the previously imported database. For example, Employees require the database ID for the Award and Super Fund they are linked to, which is unable to…
Export Data (e-Port™)
e-PayDay® Legacy Explained » File Menu » Accounting Export (e-Port™) » Export Data » Export Data (e-Port™)
Click File. Click Accounting Export (e-Port™). Click Export Data. Click Export. Select the required Database Table from the Select Database Table… drop-down menu. Payroll Awards Table Payroll Super Funds Table Payroll Pay Types Paid By…
Time Cards (e-Time™)
e-PayDay® Legacy Explained » File Menu » Time Cards (e-Time™)
*Importing times from e-PayDay®‘s Bio-Clock™ (ACTATek) now caters for Daylight Savings! e-Time™ enables you to automatically post the employees total hours with the applicable pay types directly into the pay run without having to do any manual calculations.…
e-Time™ Import Configuration
New Features, Known Issues and Frequently Asked Questions » Company / Companies » e-Time™ Import Configuration
Read here to set up your ACTATek Bio-Clock installation and configuration Install SOAP 3.0 Toolkit Click File > Timecards (e-Time™) > Import Configuration. Navigate to Source Select Bio-Clock or Generic Text Format. Bio-Clock Number: If you have…
HRM Information (e-Personnel™)
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » HR » HRM Information (e-Personnel™)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) e-Personnel™ enables you to store and maintain additional personal information regarding your most important resource, your employees. These…
Leave Register (e-Leave™)
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Accruals » Leave Register (e-Leave™)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) e-Leave™ enables you to store Employee Leave information which is often required but not normally kept on record. These additional Leave…
What do I need to change in e-PayDay® now that I must SuperStream Report to Sunsuper instead of Austsafe?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » What do I need to change in e-PayDay® now that I must SuperStream Report to Sunsuper instead of Austsafe?
*To learn more, please view Sunsuper and Austsafe Merger !If you do not wish to create and upload a SuperStream File, please disregard the below instructions and simply click Super Manager > Super File Format then select No Fund. Update your SuperStream File Format…
Edit / Change / Update an Employees Address
New Features, Known Issues and Frequently Asked Questions » Employees » Edit / Change / Update an Employees Address
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to Address Edit as required. Click Save then Exit.
Update or change your BMS ID
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Update or change your BMS ID
Click File > Company > Government Click STP Info then Click here to Add/Edit STP Reporting Information Click Edit. If you are entering a previous BMS ID change the displayed BMS ID to what you require. Click Save If you require a NEW BMS ID, simply…
Information included in an Update Event
Single Touch Payroll (STP) reporting explained. » View your Single Touch Payroll submissions » Information included in an Update Event
!What is an Update Event? An Update Event is used when first onboarding with STP, to advise the ATO of payments already processed to your Employees AND also to advise the ATO of changes that do not affect W1 (Gross Wages) and W2 (Tax). The Update Event…
Update your Allowance and Deduction Balances
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Update your Allowance and Deduction Balances
!This procedure will only be successfully completed if ALL Allowances and Deductions (with exception to Concessional (Before Tax) & Non-Concessional (After Tax) Superannuation Contributions) have an STP Code assigned as per Allocate STP Codes to your Allowances and…
Update the Accounting Export Settings (SAGE)
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Update the Accounting Export Settings (SAGE)
Each time a pay run is completed (posted), the Pay Run Information will be automatically exported to your accounting software. Please be aware that the export (paydayex.txt) may be deleted from your e-PayDay® Data Folder once imported into your accounting…
Update an Employees Special Tax Table
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employees Special Tax Table
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Taxation. Navigate to Special Tax Table and click the drop-down menu to select from the following…
Update the Employees Accruals Commencement Date
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employee from Casual to Permanent (Salary, Full-Time or Part-Time) » Update the Employees Accruals Commencement Date
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Navigate to Accruals Commence. Adjust the Accruals Commence Date accordingly. Click Save then…