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Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to and change Pay Period. Click Save then Exit. *If you encounter any alerts advising that you…
One or more Payees have been physically paid the correct amount; however, it was never reported to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » One or more Payees have been physically paid the correct amount; however, it was never reported to the ATO
As e-PayDay Legacy does not include the ability to process a Missed Pay Run, this type of correction is completed by either Rolling back to before the ‘issue’ occurred, entering the missing employee/s, posting the pay run and re-entering any pay runs…
View the Employees Accrual Entitlements
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » View the Employees Accrual Entitlements
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Accruals. Click “Annual…
The Company Limit has been exceeded
New Features, Known Issues and Frequently Asked Questions » Licencing » The Company Limit has been exceeded
There could be multiple reasons causing this to display; Installed on a NEW Computer? Your Software Serial Number may be missing from your client PC. Read here to resolve. Your Company Database contains more companies than what the licence allows Please contact…
The Employee Limit has been exceeded
New Features, Known Issues and Frequently Asked Questions » Licencing » The Employee Limit has been exceeded
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
The Employees Transactions do not match the Employees Year To Date Taxation Balances
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run » YTD Balances INCORRECT » The Employees Transactions do not match the Employees Year To Date Taxation Balances
*If you previously followed Getting Started with e-PayDay® Legacy here, the employee may have Taxation Balances that were manually entered, but have never been processed as pay runs through e-PayDay®.Manually entered Year to Date Taxation Balances will NOT be…
Edit the Employees Superannuation Guarantee Amounts
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » I accidently marked one or more Super Funds as Paid too early. » Edit the Employees Superannuation Guarantee Amounts
Select Employees > Edit Employees or Select Employees from the Side Bar. Select the employee to edit (Select once to highlight). Select Edit. Select Superannuation. Update the following fields will the relevant Year to Date Balances. Superannuation Guarantee…
Update the Employees Accruals Commencement Date
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employee from Casual to Permanent (Salary, Full-Time or Part-Time) » Update the Employees Accruals Commencement Date
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Navigate to Accruals Commence. Adjust the Accruals Commence Date accordingly. Click Save then…
How do I record my Employees Leave Dates during the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I record my Employees Leave Dates during the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and select…
Confirm Pay Slips have been e-mailed successfully
New Features, Known Issues and Frequently Asked Questions » Reporting » Confirm Pay Slips have been e-mailed successfully
*Company SMTP e-Mail Settings will be automatically given prority over GLOBAL SMTP e-Mail Settings if they are both established. !Log e-Mail after processing ? must be selected for all emails are logged to a text document once they have been sent. Click Options…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Hide the Employees YTD Taxation Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employees YTD Taxation Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. Deselect Show YTD Taxation Balances. Click Save then…
Hide the Employees YTD Super Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employees YTD Super Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. Deselect Show YTD Super Balances. Click Save then…
Complete the Employee Employees Table Import File
e-PayDay® Legacy Explained » File Menu » Accounting Export (e-Port™) » Import Data » Import Data (e-Port™) » Import Employees Details » Complete the Employee Employees Table Import File
AccrualCommencementDate (Date): The Date Leave Accruals begun accruing for this employee. AddAmountToTax (Text, 10): Set percentage or dollar amount that the Employee has chosen to pay. AddressLine1 (Text, 38): The Employee’s Physical Address AddressLine2…
Update the Employees Employer SG Contribution Amount
New Features, Known Issues and Frequently Asked Questions » Employees » Update the Employees Employer SG Contribution Amount
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight) then select Edit. Select Superannuation. Navigate to SG (% or $) and enter the relevant amount. Select Save then…
Change the Employees Tax Free Threshold setting.
New Features, Known Issues and Frequently Asked Questions » Employees » Change the Employees Tax Free Threshold setting.
Select Employees > Edit Employees or Select Employees from the Side Bar. Select the employee to edit (click once to highlight). Select Edit. Select Taxation. Navigate to Tax Free Threshold and select or deselect based on the relevant declaration returned by the…
Update the Employees Payee Type to Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a Foreign Employee and reinstate as a PAYG (Pay As You Go) Employee » Update the Employees Payee Type to Employee
!The Employees Payee Type can only be changed if there have been no pay runs posted for the required employee. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to…
Enter the Employees Annual Leave Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees Annual Leave Accrual Entitlement
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Accruals. Complete (Weeks) with the correct number of weeks entitlement for…
Edit Employees Bank Details during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Edit Employees Bank Details during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Select Pay Run. Navigate to Payment Method. Select Edit (Pencil Icon). Select the Bank Account to edit (click once to highlight). Select Edit. Make any changes as…
Add a Casual Agreement (Employee paid per unit)
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Casual Agreement (Employee paid per unit)
Click Awards & Agreements > New Award or Agreement or Click Award & Agreements from the Side Bar then click New. Select the Award from the drop-down menu. If there are no suitable options for your Employees Next to Award, click Edit (Pencil Icon). Click…
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
The previous STP file has not been successfully submitted
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run » The previous STP file has not been successfully submitted
If you are receiving the above alert, your previous STP submission did not receive a response from the ATO or it was not submitted. Click Check to attempt submission If There is a problem loading the transaction data. Please contact e-PayDay Support displays,…
Update the Employees Payee Type to Foreign Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a PAYG (Pay As You Go) Employee and reinstate as a Foreign Employee » Update the Employees Payee Type to Foreign Employee
!The Employees Payee Type can only be changed if there have been no pay runs posted for the required employee. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to…
Enter the Employees Personal (Sick) Leave Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees Personal (Sick) Leave Accrual Entitlement
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Accruals. Click Personal Leave. Enter the (Days) entitlement for the First year…
Enter the Employees Long Service Leave Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees Long Service Leave Accrual Entitlement
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Accruals. Click Long Service Leave. Complete both Years and = Weeks with the…
Use the Accrual Calculator to recalculate Employees Accruals
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Use the Accrual Calculator to recalculate Employees Accruals
Ensure you’ve followed Why are my Employee’s Leave Entitlements not accruing? Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Navigate…
Generate your Superannuation Reports and pay the required Contributions for the period
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period
!In order to create a SuperStream File, there is certain information that needs to be entered. Please refer to SuperStream Getting Started Guide Superannuation Fund or Clearing House Print your Superannuation Reports Create the SuperStream File OR Create the…
Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Search Employees or Click Employees from the Side Bar then click Search. Navigate to Enter your search details. . . In Search in, select Pay Period In Your Requested Search Results. . ., select the Employee/s you wish to update Multiple…
Employees Overview
e-PayDay® Legacy Explained » Employees Menu » Employees Overview
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Employees are your Employee Records. All Employment history such as Year-to-Date Taxation History, Superannuation details, Accruals and…
Employees Menu
e-PayDay® Legacy Explained » Employees Menu
The Employees Menu allows you to add new Employees, print several reports and several windows contained in Employees. Employees can also be viewed and edited from this Menu. New Employee New Employee Wizard Edit Employee Search Employee Export Employees…
Removal of the Calendar Month Employer Superannuation Guarantee Rule
New Features, Known Issues and Frequently Asked Questions » Payroll News Archive » Mandatory Employer Superannuation Guarantee Changes from 1 July 2022 » Removal of the Calendar Month Employer Superannuation Guarantee Rule
From 1st July 2022, the $450.00 Calendar Month Super Rule has been removed. This means that unless the employee is under 18 or a domestic/private worker and works more than 30 hours per week, superannuation will accrue from the first dollar they earn. To remove the…
Partially display or completely hide the Employees Bank Details on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Partially display or completely hide the Employees Bank Details on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. To partially hide account details, select Partially Hide…
View the e-PayDay® Support Dashboard
e-PayDay® Legacy Explained » Help Menu » View the e-PayDay® Support Dashboard
Click Help > e-PayDay Support Your Software Client Number and Software Serial Number will be displayed in the top right-hand corner
Correct a mistake that has been reported to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO
No matter what you call them, any changes to a previously reported pay run are called a “Fix” under STP. Rolling back a pay run is now only to be used as a last resort, not as a normal payroll procedure. With real-time reporting under STP, a rollback is not…
How do I sort my Employees by Date Last Paid?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I sort my Employees by Date Last Paid?
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Sort By…. Select Date Last Paid.
Define the Employees Normal Week for e-Time™
New Features, Known Issues and Frequently Asked Questions » Employees » Define the Employees Normal Week for e-Time™
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click HR. Click e-Time™ Enter the Employees Base Hours and Unpaid Break 1, Unpaid Break 2 and Unpaid Break 3 where…
Enter the Employees RDO’s / TIL Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees RDO’s / TIL Accrual Entitlement
*RDO’s / TIL can either be set up as an Accrual (similar to Annual Leave, as below) or by Banking Hours by following here and here. Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or…
Delete the Employees incorrect Superannuation Payment from Super Payments
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » I accidently marked one or more Super Funds as Paid too early. » Delete the Employees incorrect Superannuation Payment from Super Payments
Select Employees > Edit Employees or Select Employees from the Side Bar. Select the employee to edit (Select once to highlight). Select Edit. Select Superannuation. Select Super Payments. Select the Contribution Period you wish to delete. Click…
Where do I enter the Employees Member Contribution Details?
New Features, Known Issues and Frequently Asked Questions » Employees » Where do I enter the Employees Member Contribution Details?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to Employee Superannuation Personal Contribution Details. Select a Superannuation Fund in …
You’ve been STP Reporting under the wrong ABN for the whole Financial Year
Single Touch Payroll (STP) reporting explained. » STP Reporting under an incorrect ABN » You’ve been STP Reporting under the wrong ABN for the whole Financial Year
Read here to open the Company you require. Read here to back up your current Company data, as this will be restored in a later step. Read here to start the new Financial Year (to clear YTD Balances) Read here to change the Financial Year BACK to the relevant…
Paid Parental Leave
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » Paid Parental Leave
Paid Parental Leave Paid Parental Leave is used when an Employee is receiving financial support from the Australian Government (or your Company, where a policy is applicable) for a newborn or recently adopted child/ren and is used in lieu of Award Rate. These…
How do I view Reminders / Notes that have not yet been actioned?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I view Reminders / Notes that have not yet been actioned?
If your Company is not already open, Open your Company Once your Company is open; Click File. Click Reminders / Notes. Navigate to Sort By… Select Not Actioned.
You’ve been STP Reporting under the wrong ABN for part of the Financial Year
Single Touch Payroll (STP) reporting explained. » STP Reporting under an incorrect ABN » You’ve been STP Reporting under the wrong ABN for part of the Financial Year
!If a new Company was created when the ABN changed. please refer to You’ve been STP Reporting under the wrong ABN for the whole Financial Year instead of the below. !If a new Company was not created when the ABN changed, please refer to the below…
Add a Global Pay Message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message in the Employees Pay Envelope
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages When composing the Employees Pay, Navigate to Message and select…
Add a once off message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a once off message in the Employees Pay Envelope
When composing the Employees Pay, Navigate to Message. Either type in a new Message or select an existing message (as previously set in Company > Pay Slip Messages) from the drop-down menu.
Update the Employees Payee Type to Working Holiday Maker (WHM)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a PAYG (Pay As You Go) Employee and reinstate as a Working Holiday Maker (WHM) » Update the Employees Payee Type to Working Holiday Maker (WHM)
!The Employees Payee Type can only be changed if there have been no pay runs posted for the required employee. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to…
How do I e-mail the Roster to my Employees?
e-PayDay® Legacy Explained » Employee Rostering (e-Roster™) » How do I e-mail the Roster to my Employees?
Click Extensions > e-Roster™. Once the Roster has been created by following How do I add a new Roster? do I add a new Roster?}, click Reports Select e-Mail e-Roster™ Spreadsheet Click e-Mail. The e-Mail Status window will display and as each employee is…
Update the Employees’ Payment Method and add Banking Details
New Features, Known Issues and Frequently Asked Questions » Employees » Update the Employees’ Payment Method and add Banking Details
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Payment Method. Select FAST-Bank™, ListPay, Deposit or Cheque. This setting will be identical…
Foreign Employees Explained
New Features, Known Issues and Frequently Asked Questions » Employees » Foreign Employees Explained
*A foreign employee is an employee whose earnings have a foreign source as – the work was performed offshore and foreign tax was paid, – the business paying the person is located offshore, or – work was not incidental to work performed in…
Import Employees Details
e-PayDay® Legacy Explained » File Menu » Accounting Export (e-Port™) » Import Data » Import Data (e-Port™) » Import Employees Details
Download and complete the Employee Details Table.csv Import File. How do I complete the Employee Employees Table Import File? Click File > Accounting Export (e-Port™) > Import Data. Select Employee EmployeesTable from the Select Database Table……
Search in Employees
New Features, Known Issues and Frequently Asked Questions » Employees » Search in Employees
Click Employees > Search Employees or Click Employees from the Side Bar then click Search. Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search For. Click…
Can multiple Employees be linked to the same Award & Agreement?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Can multiple Employees be linked to the same Award & Agreement?
Yes, multiple Employees CAN be linked to the same Award & Agreement if their Employment Conditions are the same, with exception to their rate of pay. Simply define the base rate in the Award & agreement, then edit the Employee to pay them more. Click Employees >…
Print a specific Employees Payment Summary for the current Financial Year
New Features, Known Issues and Frequently Asked Questions » Reporting » Print a specific Employees Payment Summary for the current Financial Year
!When STP Reporting, the Employees YTD Information is automatically available in MyGov once you have processed their Cessation Pay Run. Therefore this report no longer needs to be provided to the Employee manually, however, you still have the option to print these…
Set up the ability to pay Employees using FAST-Bank™
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Set up the ability to pay Employees using FAST-Bank™
Read here to set up FAST-Bank™ in your Company Read here to set up FAST-Bank™ in your Employees.
Print the Deductions Report to display Child Support Payments
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Deductions Report to display Child Support Payments
!You also have the option to set Child Support as a Variable Deductions which can be included and disbursed as part of your FAST-Bank™* File. !The option to select Child Support as a specific Item or Centre will only be available if you have followed How do I add a…
Assign the Overpayment Deduction to the Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Assign the Overpayment Deduction to the Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit > Pay Run > Pay Setup – Basic > Setup Variable Deduction. Click New. Select Overpayment from the drop-down menu. Enter…
Edit / Change / Update a Superannuation Funds Period Start Date and Fund Paid Frequency
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » Edit / Change / Update a Superannuation Funds Period Start Date and Fund Paid Frequency
!When updating the Period Start Date, ensure this date matches the Period Start Date of all other Superannuation Funds in Super Manager. Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to…
Why is my Employees Superannuation Guarantee Paid more than their Superannuation Guarantee YTD?
New Features, Known Issues and Frequently Asked Questions » Employees » Why is my Employees Superannuation Guarantee Paid more than their Superannuation Guarantee YTD?
*If the Employees Superannuation Guarantee Paid more than their Superannuation Guarantee YTD, this may be because the Superannuation Contributions for the period ending 30 June was marked as paid AFTER commencing the New Financial Year (marked as paid in July). To…
The Original and New Super Funds must have matching Fund Period Start Dates. No Super Fund payment data can be updated
New Features, Known Issues and Frequently Asked Questions » Employees » The Original and New Super Funds must have matching Fund Period Start Dates. No Super Fund payment data can be updated
The Period Start Date of each Superannuation Fund must be identical. Otherwise, the employee cannot be transferred to the new fund. To resolve this issue, the Period Start Date for the Superannuation Fund you are attempting to assign the employee to, must be edited…
Check your Employees total hours worked before the Pay Run is commenced
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Check your Employees total hours worked before the Pay Run is commenced
!To learn more about these changes, please access Changes to the Horticulture Award Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary. Navigate to Report Selection Criteria. Change Report by from All Employees to…
Update The Employees Employment Status (Salary, Full Time, Part Time or Casual)
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employee from Casual to Permanent (Salary, Full-Time or Part-Time) » Update The Employees Employment Status (Salary, Full Time, Part Time or Casual)
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to Status. and update as required. Click Save then Exit.
Edit / Change / Update an Employees Annual Salary in the Employee Master File
New Features, Known Issues and Frequently Asked Questions » Employees » Edit / Change / Update an Employees Annual Salary in the Employee Master File
Select Employees > Edit Employees or Select Employees from the Side Bar. Select the employee to edit (click once to highlight). Select Edit. Select Employment. Navigate to Nominal Base Gross Wages / Salary. Amend as required. Select
Superannuation Rules
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Superannuation Rules
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Rules – Weekly (multiply by 2 for Fortnightly, Multiply by 4.3.. for Monthly employees) Payment if ‘=’ $0.00 and/or 0.00 hours…
Manually recalculate Employees Accruals
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Manually recalculate Employees Accruals
!The below instructions will only assist if the employee has remained working the same hours for the entire period of employment. If the employee was changed status (eg. from full timje to Part Time) at any point during thier employment, it would be best to print an…
View only Weekly Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Weekly Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Period. Select Weekly.
View only Fortnightly Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Fortnightly Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Period. Select Fortnightly.
View only Inactive Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Inactive Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed and Terminated. Select Inactive.
View only Casual Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Casual Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed, Inactive or Terminated. Select Casual from the drop-down menu.
View only Salary Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Salary Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed, Inactive or Terminated. Select Salary from the drop-down menu.
Import Employees Banking Details
e-PayDay® Legacy Explained » File Menu » Accounting Export (e-Port™) » Import Data » Import Data (e-Port™) » Import Employees Banking Details
Download and complete the Employee Banking Table.csv Import File. How do I complete the Employee Banking Table Import File? Click File > Accounting Export (e-Port™) > Import Data. Select Employee Banking Table from the Select Database Table… drop-down…
Cease / Terminate Inactive Employees
New Features, Known Issues and Frequently Asked Questions » Employees » Cease / Terminate Inactive Employees
!The ability to deactivate Employees has been removed due to Single Touch Payroll Reporting Requirements. All Employees are considered to have a current employee/employer relationship unless a Cessation / Termination Date is entered. Click Employees > Edit Employees…
Search and Replace (Employees)
e-PayDay® Legacy Explained » Employees Menu » Search and Replace (Employees)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Search and Replace in Employees is designed to detail (and modify) the information contained in the field selected. Search: Complete a…
Add Employees Bank Details
New Features, Known Issues and Frequently Asked Questions » Employees » Add Employees Bank Details
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Payment Method. Select FAST-Bank™, ListPay or Deposit. Click Save. Click Edit (Pencil…
Edit Employees Bank Details
New Features, Known Issues and Frequently Asked Questions » Employees » Edit Employees Bank Details
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Payment Method. Click Edit (Pencil Icon). Select the Bank Account to edit (click once to…
Delete Employees Bank Details
New Features, Known Issues and Frequently Asked Questions » Employees » Delete Employees Bank Details
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Payment Method. Click Edit (Pencil Icon). Select the Bank Account to delete (click once to…
Update the Company details such as the ABN
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Copy a Company » Update the Company details such as the ABN
*If you haven’t previously used this ABN, you will need to Add a new Company (ABN) into your existing STP (SuperChoice) Account If your Company is not already open, Open your Company Once your Company is open; Click File > Edit or Click File > Company >…
Assign the Loan Repayment Deduction to the Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Assign the Loan Repayment Deduction to the Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit > Pay Run > Pay Setup – Basic > Setup Variable Deduction. Click New. Select Loan Repayment from the drop-down…
The database could not be checked, please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The database could not be checked, please contact e-PayDay Support
The version of the database does not match the version of the software. This can occur after a computer OS upgrade OR in a client/server situation, where only SOME PC’s has been upgraded. Close e-PayDay® Read here to Download the latest e-PayDay® Upgrade or…
Error -2147467259 – Microsoft jet database stopped the process as you and another user are attempting to change the same data at the same time
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » Error -2147467259 – Microsoft jet database stopped the process as you and another user are attempting to change the same data at the same time
Close e-PayDay® Read here to Download the latest e-PayDay® Update and Install as Administrator Right-Click on your Desktop Shortcut and select Properties Click Compatability Under Settings select Run this program as administrator. Click Apply then Ok Reopen…
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Hide the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employee Accrual Balances on the Pay Slip
!This is a Global Setting which will affect all Employees Pay Slips If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate…
Display the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the Employee Accrual Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS and select from the following options; Annual Leave…
What is a Grace Period?
e-PayDay® Legacy Explained » Awards & Agreements Menu » Award Interpretation (e-Award™) » Add Shift Profiles » What is a Grace Period?
A Grace Period is when rounding rules are applied. If an Employee clocks in (or out) during the Grace Period, the time is automatically rounded based on the rules you have set. There are a few different examples for setting up a Grace Period. Two have been detailed…
View only Employed (Active) Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Employed (Active) Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Terminated and Inactive. Select Employed.
View only Terminated / Ceased Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Terminated / Ceased Employees
*Only Employees who have been terminated in the current Financial Year will be displayed. If you would like to view Employees who have been terminated in previous Financial Years, open an Archive. Click Employees > Edit Employees or Click Employees from the Side…
View only Full-Time Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Full-Time Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed, Inactive or Terminated. Select Full-Time from the drop-down menu.
View only Part Time Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Part Time Employees
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed, Inactive or Terminated. Select Part Time from the drop-down menu.
Sort Employees by Employee Code
New Features, Known Issues and Frequently Asked Questions » Employees » Sort Employees by Employee Code
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Sort By…. Select Employee Code.
Import Employees Superannuation Fund details
e-PayDay® Legacy Explained » File Menu » Accounting Export (e-Port™) » Import Data » Import Data (e-Port™) » Import Employees Superannuation Fund details
Download and complete the Payroll Super Funds Table.csv Import File. How do I complete the Payroll Super Funds Table Import File? Click File > Accounting Export (e-Port™) > Import Data. Select Payroll Super Funds Table from the Select Database Table……
Enter your Employees RESC % or $
e-PayDay® Legacy Explained » Superannuation Contributions Explained » Reportable Employer Superannuation Contributions (RESC) » Enter your Employees RESC % or $
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to RESC Payment % or $. Enter the appropriate percentage or dollar amount as required. Click…
Edit Employees YTD Taxation Balances
New Features, Known Issues and Frequently Asked Questions » Employees » Edit Employees YTD Taxation Balances
e-PayDay Pty Ltd accepts no responsibility or liability for changes made by you to the Employee’s Year to Date Balances. By changing these Totals you acknowledge that you accept full responsibility for any outcomes as a result of these changes. Click Employees >…
View Employees YTD Taxation Balances
New Features, Known Issues and Frequently Asked Questions » Employees » View Employees YTD Taxation Balances
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Taxation. Click Balances.
Update an Employees TAX Type
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employees TAX Type
The ability to change an Employees TAX Type is only available if they have never been used in a Pay Run (Transactions recorded) or contain Year-To-Date Balances. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit…
Update an Employees Payee Type
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employees Payee Type
The ability to change an Employees Payee Type is only available if they have never been used in a Pay Run (Transactions recorded) or contain Year-To-Date Balances. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit…
The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
Install the SOAP Toolkits which is located in your e-PayDay® data folder (File > Company > Go to Folder > Navigate back to e-PayDay BE Folder)
Update the Contact Name for STP Submissions in the Company
Single Touch Payroll (STP) reporting explained. » Update the Contact Name for STP Submissions » Update the Contact Name for STP Submissions in the Company
Click File > Company > Government. Click STP Info then Click here to Add/Edit STP Reporting Information Click Edit. Update the Contact Name Click Save then Exit then click Exit to close the Company window.
The Posting Date is NOT in the Current Financial Year
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » The Posting Date is NOT in the Current Financial Year
If the alert states 01/07/2023 to 30/06/2024, End of Financial Year must be completed by following the BEFORE you can commence this pay run. Based on the dates, it seems as if Step 8 of the EOFY Guide has been missed. 01/07/2024 to 30/06/2025, read…
An Employee has been set up incorrectly
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly
Read here If a PAYG (Pay As You Go) Employee needs to be reinstated as a Working Holiday Maker (WHM) Read here If a PAYG (Pay As You Go) Employee needs to be reinstated as a Foreign Employee. Read here If a Foreign Employee needs to be reinstated as a Working…
Use Search and Replace in Super Manager to update the Super Fund Period Start Date
e-PayDay® Legacy Explained » Super Manager Menu » Super Manager Overview » Search and Replace (Super Manager) » Use Search and Replace in Super Manager to update the Super Fund Period Start Date
Click Super Manager > Search Funds or Click Super Manager from the Side Bar then click Search. Navigate to Enter your search details. . . In Search in, select Period Start Date In Your Requested Search Results. . ., select the Super Fund/s you wish to…