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Process a Pay Run with Back Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Back Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process an Out Of Cycle Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Change your Pay Run Dates
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Change your Pay Run Dates
!Before changing your Pay Run Dates, we recommend confirming that the previous pay run HAS been posted. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Pay Period and select the Unposted Pay Run drop-down…
Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method A payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click Line 2…
Pay Types (Rates, Allowances and Deductions)
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions)
Post / Finalise / Complete your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run
!If you are unable to post your pay run as an alert is displaying advising that your previous STP file has not been successfully submitted, please refer to The previous STP file has not been successfully submitted !If you are unable to post your pay run as the Post…
Pay Run Procedure
e-PayDay Legacy Payroll Manual » Pay Run Procedure
There are several different ways payroll can be processed, depending on your requirements. The most common procedure is, Individual Employee (including allocation of Hours to Cost Centres), read here, Individual Employee Cessation (Termination), read…
Pay Run Settings
e-PayDay® Legacy Explained » File Menu » Company » Pay Run Settings
Pay Run Options Round Net Pays Regardless of the above setting, the Net Pay for employees set to Cash will be automatically rounded to the nearest lower 5c. NO ROUNDING: The net pay will not be adjusted (Cents will not be deducted from the Net…
Pay Run Information
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Last Pay Run Posting Date: Final date of the last finalized pay run Period Paid To Date: Date the employee is paid up…
Process a Pay Run with Annual Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process a Pay Run with Annual Leave and Loading (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave and Loading (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Generate your Superannuation Reports and pay the required Contributions for the period
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period
!In order to create a SuperStream File, there is certain information that needs to be entered. Please refer to SuperStream Getting Started Guide Superannuation Fund or Clearing House Print your Superannuation Reports Create the SuperStream File OR Create the…
Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method B (ii) payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click…
Process a Pay Run with Long Service Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Long Service Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Process an out-of-cycle Pay Run to calculate the NET overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Process an out-of-cycle Pay Run to calculate the NET overpayment
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the current date Navigate to Period Ending Date and change to the current date Double click on any employee that is to be included in this…
Pay Run mis-match
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Run mis-match
The above alert is displayed when pay run data for this employee exists in the database for the dates selected. Select Yes to load the existing Pay Run Data from the database Select No to load the employees normal pay run data Select Cancel to close the Employees…
Enter your Employees TFN Declaration details for submission with your next pay run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run » Enter your Employees TFN Declaration details for submission with your next pay run
*To learn more about where the Employees information is collected from in e-PayDay® to complete the Tax File Number Declaration, please access TFN Declaration Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click…
Reverse and remove your very last pay run, in the case of a double up.
e-PayDay® Legacy Explained » Utilities Menu » Reverse and remove your very last pay run, in the case of a double up.
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Reverse and make amendments to your very last pay run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Allowances
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Allowances
Report Name: Allowances Example: Preview an example of the Allowances Report here Use: The Allowances Report is designed to display all reportable and non-reportable allowances paid to an Employee within the report period. Details: Pay Run Posting…
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Adjust Employer SG (11.00%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Employer SG (11.00%) during your Pay Run
!If any Pay Types are added or removed, Employer SG will be recalculated and will require amendment. When composing the Employees Pay, navigate to Employer SG. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required…
Ensure your last pay run has been posted
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Ensure your last pay run has been posted
!If you process payroll for multiple pay periods (eg. Weekly and Fortnightly), please ensure you have checked all outstanding pay periods by changing the Pay Period drop-down menu as required. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from…
Adjust RESC (over 11.0%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust RESC (over 11.0%) during your Pay Run
When composing the Employees Pay, navigate to RESC.. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required then press Tab on your keyboard.
Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Concessional Super (Before Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Reference Report – Pay Run
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Reference Report – Pay Run
Preview an example of the Reference Report – Pay Run here The Reference Report – Pay Run details Database ID Description Classification The Reference Report – Pay Run does not allow any Report Selection Criteria as it is designed for…
Access Company Pay Run Preferences
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Access Company Pay Run Preferences
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences
Cessation / Termination Pay Run Changes
e-PayDay® Legacy Explained » Pay Day Menu » Cessation / Termination Pay Run Changes
*ATO Documentation: Schedule 7 – Tax table for unused leave payments on termination of employment Version 19.60 includes quite a number of changes to the relevant tax rates applicable in a Cessation or Termination Pay Run Term. A/L + Load Bef 8/93 has been…
Undo an ACTIVE Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo an ACTIVE Pay Run
Click Pay Day from the Side Bar. Click Undo. Click Select ALL Employees to undo all unposted pays. Click Click here to Continue.
Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
When Single Touch Payroll Reporting, the Employees TFN Declaration should not be sent separately (eg. physically posted or sent via any other method than STP). Once the Employee’s TFN Declaration has been completed within e-PayDay, it will be automatically…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Non-Concessional Super (After Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Allocate STP Codes to your Allowances and Deductions
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Allocate STP Codes to your Allowances and Deductions
!If you are unsure what STP Code to assign to your Allowances, please visit Withholding for allowances on the ATO’s website. !We also recommend contacting your Accountant / Bookkeeper for further advice if you are unable to determine the correct set up (after…
Undo the Pay Run for a selected Employee
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo the Pay Run for a selected Employee
Click Pay Day from the Side Bar. Select the employee to undo (click once to highlight). Click Undo. Click Click here to Continue.
Check your Employees total hours worked before the Pay Run is commenced
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Check your Employees total hours worked before the Pay Run is commenced
!To learn more about these changes, please access Changes to the Horticulture Award Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary. Navigate to Report Selection Criteria. Change Report by from All Employees to…
Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to and change Pay Period. Click Save then Exit. *If you encounter any alerts advising that you…
Adjust Total Tax (E = C + D) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Total Tax (E = C + D) during your Pay Run
!Regardless of any changes made, PAYG Non Tax © will always display the correct amount of tax applicable to this pay based on the inbuilt Tax Calculations. If any Pay Types are added or removed, Total Tax (E = C + D) will be recalculated and will require…
Allowances List
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Allowances List
Report Name: Allowances List Example: Preview an example of the Allowances List Report here Use: The Allowance List Report is designed to display all allowances currently available in Pay Types. Details: Allowance Database ID (DBID) Description Paid…
Allowances Overview
e-PayDay® Legacy Explained » Pay Types Menu » Pay Types Overview » Allowances Overview
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) The Allowance Window contains the following options; Help: Opens the relevant section of our online guide (this). Undo: Undo any unsaved…
Print or Export Pay Run Reports
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports
Click Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch…. Accrual Tracking Address Labels Avery L7162 or J8162 Address Labels DL Envelope Address Labels (Dot Matrix) (Avery 939122) Address…
Process Pays by Individual Employee with RDO’s
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with RDO’s
When composing the Employees Pay, adjust the Award Rate QTY by deducting the RDO hours. Click Line 2. Select RDO’s. Enter the RDO QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax Average Leave…
Process Pays by Pay Cycle (Multiple Pay Periods)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Cycle (Multiple Pay Periods)
!Please ensure you process each Pay Cycle based on the Payment Date Example – Monthly Payment Date = 12th April 2022, Fortnightly Payment Date = 13th April 2022. The Monthly Pay Run must be processed BEFORE the Fortnightly Pay Run. Once Pay Day has opened,…
Process a Cessation (Termination) Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process a Cessation (Termination) Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Resend (e-Mail) Pay Advice Slips for a previous pay period
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Resend (e-Mail) Pay Advice Slips for a previous pay period
Click Pay Day > Process Pays > Individual or Click Pay Day from the Side Bar Navigate to Last Posted Pay Run or Unposted Pay Run. Click on the drop-down menu and select the pay period you require. Select the Employee/s you require. Select Pay Slips Select the…
Display the maximum number of Pay lines in a Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the maximum number of Pay lines in a Pay Envelope
Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Show Maximum number of Pay lines? to display more Pay Rate Lines than Allowance and Deductions on the Pay Envelope. Click Save then Exit.
Process a Cessation (Termination) of multiple employees where a final pay run is not required
New Features, Known Issues and Frequently Asked Questions » Employees » Process a Cessation (Termination) of multiple employees where a final pay run is not required
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
Date Hired in the Future preventing Pay Run from posting
New Features, Known Issues and Frequently Asked Questions » Employees » Date Hired in the Future preventing Pay Run from posting
!This issue has now been resolved in Version 20.10 Until the issue is resolved, to post your pay run, please click Pay Day from the Side Bar then click Post
Pay your Superannuation Contributions through American Express (Reward Pay)
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period » Pay your Superannuation Contributions through American Express (Reward Pay)
Navigate to RewardPay and click More Information. Click LOGIN. Enter your Username and Password then click LOGIN. Click In Cart. Select the Order you wish to submit by clicking the Order Number. Click Confirm to pay the outstanding contributions. Scroll down on…
Delete the photo of your Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Delete the photo of your Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to Photo. Click Delete.
Amend Leave Dates during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Amend Leave Dates during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Adjust the Start Date, End Date and Details. Click OK.
Change a Superannuation Funds Period Start Date
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » Change a Superannuation Funds Period Start Date
!When updating the Period Start Date, ensure this date matches the Period Start Date of all other Superannuation Funds in Super Manager. Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to…
Sort Deduction Payees by Period Start Date
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Sort Deduction Payees by Period Start Date
Click Pay Types > Pay / Setup Payee Deductions Navigate to Sort by…. Select Period Start
Process Pays by Pay Location/Department
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Location/Department
Click Pay Day > Process Pays > Pay Run by Locations or Click Pay Day from the Side Bar. Navigate to Sort by… Select Location Select All Pay Locations or select the Location you require. Double click on the first employee to be included in this pay…
Process Pays by FAST-Pay™
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by FAST-Pay™
*What is FAST-Pay™? !When exporting from your Time & Attendance provider, the File mjust be named FASTPAY.CSV and created using Notepad ( CSV (ASCII Text)). The FASTPAY.CSV needs to be saved in the applicable company data folder in order to be imported. Please…
Export Pay Run Reports (e-PayDay® Hosted) to your local PC
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports » Export Pay Run Reports (e-PayDay® Hosted) to your local PC
Select Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch… Select Export PDF If you have a Windows PC Select This PC Select the relevant option from Devices and drives Select the relevant…
Allowances YTD Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Allowances YTD Summary
Report Name: Allowances YTD Summary Example: Preview an example of the Allowances YTD Summary Report here Use: The Allowances YTD Summary Report is designed to display all allowances paid to Employees. Details: Employee Code Employee Name Pay…
Edit existing Allowances and Deductions Balances
New Features, Known Issues and Frequently Asked Questions » Employees » Edit existing Allowances and Deductions Balances
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Taxation. Click Balances. Click Allow/Deds. EDIT: Select the Allowance or Deduction to edit then click Edit NEW:…
Process Pays by Individual Employee with Long Service Leave
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Long Service Leave
When composing the Employees Pay, adjust the Award Rate QTY by deducting the Long Service Leave hours. Click Line 2. Select Long Service Leave. Enter the Long Service Leave QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am…
Process Pays by Individual Employee with Paid Parental Leave
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Paid Parental Leave
*If required, please amend the Amount set within the Paid Parental Leave Pay Type by referring to Edit a Pay Rate When composing the Employees Pay, click Line 2. Select Pay Rate Paid Parental Leave. Enter the Paid Parental Leave QTY. Make any other changes as…
Process Pays by Individual Employee with Banked Hours Accrued
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Banked Hours Accrued
!Banked Hours Accrued will increase the Employees Banked Hours / RDO’s Balance and no payment will be received for this type. If a payment is required, please follow How do I process a Pay Run with Time In Lieu (TIL) Taken? below, When composing the Employees…
Process Pays by Individual Employee with Banked Hours Taken
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Banked Hours Taken
When composing the Employees Pay, adjust the Award Rate QTY by deducting the Banked Hours Taken hours. Click Line 2. Select Banked Hours Taken. Enter the Banked Hours Taken QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am…
Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Correct an Underpayment » Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
!e-PayDay® Payroll Software Personnel are not registered Taxation or BAS agents and are unable to provide payroll advice. Therefore, please contact your Accountant/Bookkeeper before processing the additional payment in my next pay run to, firstly, ensure that you are…
Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Search Employees or Click Employees from the Side Bar then click Search. Navigate to Enter your search details. . . In Search in, select Pay Period In Your Requested Search Results. . ., select the Employee/s you wish to update Multiple…
Tax Averaged Leave Prompt during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Tax Averaged Leave Prompt during a Pay Run
When an Employee is being paid Leave (Annual, Personal, Long Service, RDO’s, TIL Taken, Banked Hours Taken and/ or Public Holidays) in addition to the OTE Hours, and the total hours for the pay exceed what is set in the Employees Award or Agreement the following…
Edit Employees Bank Details during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Edit Employees Bank Details during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Select Pay Run. Navigate to Payment Method. Select Edit (Pencil Icon). Select the Bank Account to edit (click once to highlight). Select Edit. Make any changes as…
Use Search and Replace in Super Manager to update the Super Fund Period Start Date
e-PayDay® Legacy Explained » Super Manager Menu » Super Manager Overview » Search and Replace (Super Manager) » Use Search and Replace in Super Manager to update the Super Fund Period Start Date
Click Super Manager > Search Funds or Click Super Manager from the Side Bar then click Search. Navigate to Enter your search details. . . In Search in, select Period Start Date In Your Requested Search Results. . ., select the Super Fund/s you wish to…
Some or all of your Employees are missing when you are attempting to process Pay Day
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Some or all of your Employees are missing when you are attempting to process Pay Day
Employees may not be displayed in the Pay Run List window due to a number of settings that require to be changed. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Pay Period and ensure it is set as required (eg.…
The pay run is unable to be posted as your Accounting Export Path could not be located.
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » The pay run is unable to be posted as your Accounting Export Path could not be located.
If you MANUALLY ENTER the payroll information into your Accounting Software and DO NOT export any information from e-PayDay® Select Exit. Click Utilities > Clear OEM Value. Navigate back to Pay Day and click Post If you export to an Accounting Solution…
Ordinary and Overtime Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Ordinary and Overtime Pay Rates
Award Rate Time & Half Double Time
Search and Replace (Pay Types)
e-PayDay® Legacy Explained » Pay Types Menu » Search and Replace (Pay Types)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Search and Replace in Pay Types is designed to detail (and modify) the information contained in the field selected. Search: Complete a…
How do I record my Employees Leave Dates during the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I record my Employees Leave Dates during the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and select…
Pay Day Pay Slips Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview
Access to Pay Slips is available through Pay Slips when in the Pay Day window. The Pay Day Pay Slips window includes the following options; Go To: Quickly change between All Reports, Super Reports, Pay Run Reports and Deduction Reports windows. Preview: Preview…
Pay Disbursements
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » Pay Disbursements
There are currently 8 Pay Disbursement Reports available and display different information depending on the Report Selection Criteria you select. Preview an example of the Pay Disbursements – Cash Disbursements Report here Preview an example of the Pay…
Pay Rates
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates
Preview an example of the Pay Rates Report here The Pay Rates Report details Pay Run Posting Date Employee Code Employee Name Name of Pay Rate Report To QTY (hours) Amount Sub Totals for each Pay Rate listed per employee Sub Totals for each Pay Rate…
Pay Setup
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Setup
*Basic Pay Setup allows you to simply link each pay type to the employee without further detail (such as quantities) whereas Advanced Pay Setup allows you to add each Pay Type, quantity and Rate of Pay exactly how you would see it in Pay Day. Pay Setup –…
Manually Cease / Terminate an Employee (No Pay Run Required)
New Features, Known Issues and Frequently Asked Questions » Employees » Manually Cease / Terminate an Employee (No Pay Run Required)
!An Employee can only be ceased through a Cessation Pay Run if the value is equal to or greater than 1 cent. *You also have the option to complete an update all Employees by following Use Use Search and Replace in Employees to add a Cessation (Termination)…
Allowances YTD ATO Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Allowances YTD ATO Summary
Report Name: Allowances YTD ATO Summary Example: Preview an example of the Allowances YTD ATO Summary Report here Use: The Allowances YTD ATO Summary Report is designed to display all allowances displayed separately in the Allowance Box on the Payment…
e-Leave™ Register (Leave with Pay)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Leave with Pay)
Preview an example of the e-Leave™ Register (Leave with Pay) Report here The e-Leave™ Register (Leave with Pay) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (Leave…
Pay Periods Processed in Advance (eg. Closed for Christmas Period)
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Periods Processed in Advance (eg. Closed for Christmas Period)
Process Pays as normal by following Pay Run Procedure While composing the pays, add the Leave paid in advance Annual Leave No Loading Annual Leave and Loading Public Holidays Long Service Leave Personal Leave RDO’s TIL Taken Banked…
Add a Global Pay Message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message in the Employees Pay Envelope
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages When composing the Employees Pay, Navigate to Message and select…
Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
This feature has been specifically designed for any industry where an employee works multiple jobs (e.g. Picking, Pruning, Cleaning, Packing) or within multiple locations (e.g. Cherry Orchard, Orange Orchard, Lime Orchard) during the working week and employers wish to…
Process Pays by Individual Employee with TIL Taken
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Taken
When composing the Employees Pay, adjust the Award Rate QTY by deducting the TIL Taken hours. Click Line 2. Select TIL Taken. Enter the TIL Taken QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax…
Process Pays by Individual Employee with TIL Accrued
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Accrued
!Time In Lieu (TIL) Accrued will increase the Employees TIL Balance and no payment will be received for this type. If a payment is required, please follow How do I process a Pay Run with Time In Lieu (TIL) Taken? When composing the Employees Pay, adjust the Award…
How do I run an Employee Pay Run Net against Calculated Net Health Check?
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run an Employee Pay Run Net against Calculated Net Health Check?
Click Pay Day > Health Check > Check Employee Pay Run Net against Calculated Net An alert will display detailing if there are mismatches.
Use previous e-Cost™ Cost Centre information in the current pay run
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Set up Cost Centres (e-Cost™) » Use previous e-Cost™ Cost Centre information in the current pay run
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Edit > Pay Run Preferences Navigate to e-Cost™ (Cost Centre) Options and select as required; All: Use previous e-Cost™ Cost…
All the Pay Types are Undefined
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » All the Pay Types are Undefined
!This issue has occurred as the Pay Type the Employee us assigned has been made inactive. Select Employees > Edit Employees or Select Employees from the Side Bar. Select the employee to edit (click once to highlight). Select Edit. Select Pay Run, *Pay Setup then…
Edit / Change / Update a Superannuation Funds Period Start Date and Fund Paid Frequency
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » Edit / Change / Update a Superannuation Funds Period Start Date and Fund Paid Frequency
!When updating the Period Start Date, ensure this date matches the Period Start Date of all other Superannuation Funds in Super Manager. Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to…
Add a Back Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Back Pay Pay Rate
Click Pay Types > New Pay Rate or In Description, enter Back Pay. In Paid by, select Per Hour or Per Lump Sum In Amount, enter either 100% or the applicable rate required. In Tax Treatment, select from the following options Back Payment, Commission, Bonus or…
Disable recording Leave Dates in a Cessation / Termination Pay Run
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Disable recording Leave Dates in a Cessation / Termination Pay Run
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and deselect Termination Leave. Click Save then Exit
How do I view my Employees recorded periods of Leave with Pay?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of Leave with Pay?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select Leave with…
Disable reminder to create the FAST-Bank™ file before Posting every Pay Run
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Disable reminder to create the FAST-Bank™ file before Posting every Pay Run
Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to OPTIONS. Deselect FAST-Bank™ Prompt before posting every Pay Run. Click Save then Exit.
Process Pays by Individual Employee with Annual Leave and Loading
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Annual Leave and Loading
*Annual leave at half pay in some awards: The Commission has varied many awards to allow employees to take annual leave at half pay to manage the impact of coronavirus. A temporary new schedule inserted into these awards lets employees take twice as much annual leave…
Hide the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employee Accrual Balances on the Pay Slip
!This is a Global Setting which will affect all Employees Pay Slips If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate…
Display the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the Employee Accrual Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS and select from the following options; Annual Leave…
Pay Advice Slips (Transactions YTD) (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips (Transactions YTD) (Pay Slips)
The Pay Advice Slips (Transactions YTD) Report in Pay Slips is identical to the Pay Advice Slips (Transactions YTD) Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Add a Leave without Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Leave without Pay Pay Rate
!At this stage, this Pay Rate will NOT report into e-Leave, so please ensure you also add a manual record by reading here !Based on information available on Fair Work Australia here, Leave Accruals (Annual, Sick and Long Service Leave) are ONLY applicable on Unpaid…
What is the Floating Pay Day Button?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » What is the Floating Pay Day Button?
The Floating Pay Day Button has been included in e-PayDay® since we first designed the software. This button is a quick link to the Pay Run window, enabling quick and easy access. To turn on the Floating Pay Day Button, If your Company is not already open, Open your…
Set your Pay Types to report for Payroll Tax
e-PayDay® Legacy Explained » Payroll Tax (BETA) » Set your Pay Types to report for Payroll Tax
Click Pay Types > Edit Pay Rate, Edit Allowance or Edit Deduction or Click Pay Types from the Side Bar Select the Pay Rate, Allowance or Deduction to edit (click once to highlight). Click Edit. Select Payroll Tax. Click Save then Exit.