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Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Correct an Underpayment » Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
!e-PayDay® Payroll Software Personnel are not registered Taxation or BAS agents and are unable to provide payroll advice. Therefore, please contact your Accountant/Bookkeeper before processing the additional payment in my next pay run to, firstly, ensure that you are…
Process an Out Of Cycle Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Process an out-of-cycle Pay Run to calculate the NET overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Process an out-of-cycle Pay Run to calculate the NET overpayment
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the current date Navigate to Period Ending Date and change to the current date Double click on any employee that is to be included in this…
Ensure your last pay run has been posted
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Ensure your last pay run has been posted
!If you process payroll for multiple pay periods (eg. Weekly and Fortnightly), please ensure you have checked all outstanding pay periods by changing the Pay Period drop-down menu as required. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from…
An Employee has been set up incorrectly
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly
Read here If a PAYG (Pay As You Go) Employee needs to be reinstated as a Working Holiday Maker (WHM) Read here If a PAYG (Pay As You Go) Employee needs to be reinstated as a Foreign Employee. Read here If a Foreign Employee needs to be reinstated as a Working…
Process a Pay Run with Back Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Back Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
The Employee Limit has been exceeded
New Features, Known Issues and Frequently Asked Questions » Licencing » The Employee Limit has been exceeded
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
Undo the Pay Run for a selected Employee
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo the Pay Run for a selected Employee
Click Pay Day from the Side Bar. Select the employee to undo (click once to highlight). Click Undo. Click Click here to Continue.
Process a Pay Run with Annual Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process a Pay Run with Long Service Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Long Service Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Undo an ACTIVE Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo an ACTIVE Pay Run
Click Pay Day from the Side Bar. Click Undo. Click Select ALL Employees to undo all unposted pays. Click Click here to Continue.
Allocate a new Cost Centre to an Employee during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Allocate a new Cost Centre to an Employee during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Click Pay Setup and select Basic. Navigate to Available Cost Centres. Click on the drop-down arrow and select the new Cost Centre you wish to be automatically displayed when…
Manually Cease / Terminate an Employee (No Pay Run Required)
New Features, Known Issues and Frequently Asked Questions » Employees » Manually Cease / Terminate an Employee (No Pay Run Required)
!An Employee can only be ceased through a Cessation Pay Run if the value is equal to or greater than 1 cent. *You also have the option to complete an update all Employees by following Use Use Search and Replace in Employees to add a Cessation (Termination)…
Process a Pay Run with Annual Leave and Loading (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave and Loading (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process Pays by Pay Cycle (Multiple Pay Periods)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Cycle (Multiple Pay Periods)
!Please ensure you process each Pay Cycle based on the Payment Date Example – Monthly Payment Date = 12th April 2022, Fortnightly Payment Date = 13th April 2022. The Monthly Pay Run must be processed BEFORE the Fortnightly Pay Run. Once Pay Day has opened,…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
Pay Run Procedure
e-PayDay Legacy Payroll Manual » Pay Run Procedure
There are several different ways payroll can be processed, depending on your requirements. The most common procedure is, Individual Employee (including allocation of Hours to Cost Centres), read here, Individual Employee Cessation (Termination), read…
Pay Run Settings
e-PayDay® Legacy Explained » File Menu » Company » Pay Run Settings
Pay Run Options Round Net Pays Regardless of the above setting, the Net Pay for employees set to Cash will be automatically rounded to the nearest lower 5c. NO ROUNDING: The net pay will not be adjusted (Cents will not be deducted from the Net…
Pay Run Information
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Last Pay Run Posting Date: Final date of the last finalized pay run Period Paid To Date: Date the employee is paid up…
Assign an Employee to a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Assign an Employee to a Pay Location/Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Pay Location/Department. Select the required Pay Location/Department ?or add new Pay…
Process a Cessation (Termination) Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process a Cessation (Termination) Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
How do I run an Employee Pay Run Net against Calculated Net Health Check?
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run an Employee Pay Run Net against Calculated Net Health Check?
Click Pay Day > Health Check > Check Employee Pay Run Net against Calculated Net An alert will display detailing if there are mismatches.
The Company Limit has been exceeded
New Features, Known Issues and Frequently Asked Questions » Licencing » The Company Limit has been exceeded
There could be multiple reasons causing this to display; Installed on a NEW Computer? Your Software Serial Number may be missing from your client PC. Read here to resolve. Your Company Database contains more companies than what the licence allows Please contact…
Pay Run mis-match
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Run mis-match
The above alert is displayed when pay run data for this employee exists in the database for the dates selected. Select Yes to load the existing Pay Run Data from the database Select No to load the employees normal pay run data Select Cancel to close the Employees…
Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
Add a Employee who is a foreign resident for tax purposes
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a Employee who is a foreign resident for tax purposes
!A Foreign Resident Employee is an Employee who has selected that they are A foreign resident for tax purposes on their Tax File Number Declaration. Due to their Employment status, they cannot be reported under Single Touch Payroll and therefore will be…
Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Concessional Super (Before Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Allocate a Pay Rate, Allowance or Deduction to an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Allocate a Pay Rate, Allowance or Deduction to an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
Process a Cessation (Termination) of multiple employees where a final pay run is not required
New Features, Known Issues and Frequently Asked Questions » Employees » Process a Cessation (Termination) of multiple employees where a final pay run is not required
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
How do I view Ceased (Terminated) Employees who are allocated to a certain Pay Location / Department?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view Ceased (Terminated) Employees who are allocated to a certain Pay Location / Department?
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed and Inactive. Select Ceased. Navigate to Sort By…. Select Pay Location. Select the Pay Location / Department you require.
Amend Leave Dates during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Amend Leave Dates during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Adjust the Start Date, End Date and Details. Click OK.
Edit an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Edit an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Delete an Employee
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Delete an Employee
!The ability to delete an Employee is only available if they have never been used in a Pay Run (Transactions recorded) or contain Year-To-Date Balances. If you are unable to delete the employee please follow Manually Cease an Employee If your Company is not already…
Deactivate an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Deactivate an Employee
Due to Single Touch Payroll reporting requirements, the ability to mark employees as ‘inactive’ has been removed from Version 19.62. Therefore we ALWAYS recommend that they are ceased through a Cessation Pay Run or by processing a manual…
Reactivate an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Reactivate an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Terminated if previously selected) Select Inactive Select the employee to edit (click once to highlight). Click Edit. Navigate to Active…
Reinstate an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Reinstate an Employee
!If you are reinstating the employee to process a final outstanding payment, please print the Employee Masterfile Report so you have a copy of the original cessation date and can re-enter when processing the outstanding payment. Click Employees > Edit Employees…
Add an Australian Resident who has not provided thier TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add an Australian Resident who has not provided thier TFN
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Enter an Additional Tax $ or % for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Enter an Additional Tax $ or % for an Employee
*From Version 19.50, this field will also enable you to enter a set % amount to add to the calculated tax in each pay period. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click…
Add an Annual Leave (Cashed Out) Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add an Annual Leave (Cashed Out) Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Reference Report – Pay Run
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Reference Report – Pay Run
Preview an example of the Reference Report – Pay Run here The Reference Report – Pay Run details Database ID Description Classification The Reference Report – Pay Run does not allow any Report Selection Criteria as it is designed for…
Access Company Pay Run Preferences
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Access Company Pay Run Preferences
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences
Cessation / Termination Pay Run Changes
e-PayDay® Legacy Explained » Pay Day Menu » Cessation / Termination Pay Run Changes
*ATO Documentation: Schedule 7 – Tax table for unused leave payments on termination of employment Version 19.60 includes quite a number of changes to the relevant tax rates applicable in a Cessation or Termination Pay Run Term. A/L + Load Bef 8/93 has been…
Change your Pay Run Dates
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Change your Pay Run Dates
!Before changing your Pay Run Dates, we recommend confirming that the previous pay run HAS been posted. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Pay Period and select the Unposted Pay Run drop-down…
Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Non-Concessional Super (After Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Correct a mistake that has been reported to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO
No matter what you call them, any changes to a previously reported pay run are called a “Fix” under STP. Rolling back a pay run is now only to be used as a last resort, not as a normal payroll procedure. With real-time reporting under STP, a rollback is not…
Remove an allocated Pay Rate, Allowance or Deduction from an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove an allocated Pay Rate, Allowance or Deduction from an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Selected Pay Rates, Selected Allowances or Selected…
Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method A payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click Line 2…
Tax Averaged Leave Prompt during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Tax Averaged Leave Prompt during a Pay Run
When an Employee is being paid Leave (Annual, Personal, Long Service, RDO’s, TIL Taken, Banked Hours Taken and/ or Public Holidays) in addition to the OTE Hours, and the total hours for the pay exceed what is set in the Employees Award or Agreement the following…
Edit Employees Bank Details during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Edit Employees Bank Details during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Select Pay Run. Navigate to Payment Method. Select Edit (Pencil Icon). Select the Bank Account to edit (click once to highlight). Select Edit. Make any changes as…
Add a Foreign Resident who has not provided thier TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a Foreign Resident who has not provided thier TFN
!A Foreign Resident Employee is an Employee who has selected that they are A foreign resident for tax purposes on their Tax File Number Declaration. Due to their Employment status, they cannot be reported under Single Touch Payroll and therefore will be…
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Print or Export Pay Run Reports
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports
Click Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch…. Accrual Tracking Address Labels Avery L7162 or J8162 Address Labels DL Envelope Address Labels (Dot Matrix) (Avery 939122) Address…
Post / Finalise / Complete your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run
!If you are unable to post your pay run as an alert is displaying advising that your previous STP file has not been successfully submitted, please refer to The previous STP file has not been successfully submitted !If you are unable to post your pay run as the Post…
Add a photo of your Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a photo of your Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to Photo. Click Add. Choose the location of the Employees photo (e.g. USB STICK or EXTERNAL HARD DRIVE) OR…
Add a Back Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Back Pay Pay Rate
Click Pay Types > New Pay Rate or In Description, enter Back Pay. In Paid by, select Per Hour or Per Lump Sum In Amount, enter either 100% or the applicable rate required. In Tax Treatment, select from the following options Back Payment, Commission, Bonus or…
How do I access an Employees Award while a pay run is active?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I access an Employees Award while a pay run is active?
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees Award. Make any changes as necessary. Click Save and Exit to return to the employees Pay Envelope.
Cease a Foreign Employee and reinstate as a PAYG (Pay As You Go) Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a Foreign Employee and reinstate as a PAYG (Pay As You Go) Employee
!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability and discuss it with your employee, as it may mean they require additional tax to be deducted to ensure a tax bill…
Cease a PAYG (Pay As You Go) Employee and reinstate as a Foreign Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a PAYG (Pay As You Go) Employee and reinstate as a Foreign Employee
!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability and discuss it with your employee, as it may mean they require additional tax to be deducted to ensure a tax bill…
The previous STP file has not been successfully submitted
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run » The previous STP file has not been successfully submitted
If you are receiving the above alert, your previous STP submission did not receive a response from the ATO or it was not submitted. Click Check to attempt submission If There is a problem loading the transaction data. Please contact e-PayDay Support displays,…
Edit / Change / Update an existing Emergency Contact for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Edit / Change / Update an existing Emergency Contact for an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click HR. Click Click here for e-Personnel™ Select the Emergency Contact to amend (click once to highlight). Click…
STP Reporting an incorrect Tax File Number for an Employee
Single Touch Payroll (STP) reporting explained. » STP Reporting an incorrect Tax File Number for an Employee
!Please Request Assistance from e-PayDay Support before completing the below procedure. Read here to open the Company you require. Read here to back up your current Company data, as this will be restored in a later step. Read here to manually reduce the YTD…
Confirm Pay Slips have been e-mailed successfully
New Features, Known Issues and Frequently Asked Questions » Reporting » Confirm Pay Slips have been e-mailed successfully
*Company SMTP e-Mail Settings will be automatically given prority over GLOBAL SMTP e-Mail Settings if they are both established. !Log e-Mail after processing ? must be selected for all emails are logged to a text document once they have been sent. Click Options…
Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method B (ii) payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click…
Add an Annual Leave and Loading (Cashed Out) Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add an Annual Leave and Loading (Cashed Out) Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Print the Employee Hours Summary for a specific Employee/s
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Employee Hours Summary for a specific Employee/s
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary Report. Navigate to Report Selection Criteria. Change Report by from Active Employees to *Specific Employee/s. Select the Employee or Employees your require by…
Add a Long Service Leave (Cashed Out) Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Long Service Leave (Cashed Out) Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
View only Terminated / Ceased Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Terminated / Ceased Employees
*Only Employees who have been terminated in the current Financial Year will be displayed. If you would like to view Employees who have been terminated in previous Financial Years, open an Archive. Click Employees > Edit Employees or Click Employees from the Side…
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Process Pays by Individual Employee with RDO’s
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with RDO’s
When composing the Employees Pay, adjust the Award Rate QTY by deducting the RDO hours. Click Line 2. Select RDO’s. Enter the RDO QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax Average Leave…
Resend (e-Mail) Pay Advice Slips for a previous pay period
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Resend (e-Mail) Pay Advice Slips for a previous pay period
Click Pay Day > Process Pays > Individual or Click Pay Day from the Side Bar Navigate to Last Posted Pay Run or Unposted Pay Run. Click on the drop-down menu and select the pay period you require. Select the Employee/s you require. Select Pay Slips Select the…
How do I access / edit an Employees Details while a pay run is active?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I access / edit an Employees Details while a pay run is active?
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Make any changes as necessary. Click Save and Exit to return to the employees’ Pay Envelope.
Add a Leave without Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Leave without Pay Pay Rate
!At this stage, this Pay Rate will NOT report into e-Leave, so please ensure you also add a manual record by reading here !Based on information available on Fair Work Australia here, Leave Accruals (Annual, Sick and Long Service Leave) are ONLY applicable on Unpaid…
An alert displays advising that my Employee has no Member Superannuation Fund
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » An alert displays advising that my Employee has no Member Superannuation Fund
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Click Superannuation. Navigate to Employee Superannuation Personal Contribution Details. Select a Superannuation Fund in Member Superannuation Fund – generally,…
Display the maximum number of Pay lines in a Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the maximum number of Pay lines in a Pay Envelope
Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Show Maximum number of Pay lines? to display more Pay Rate Lines than Allowance and Deductions on the Pay Envelope. Click Save then Exit.
Add a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Pay Rate
*For a complete explanation of each of the accrual options, please read here. During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the…
Edit a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Inactive. Select Active. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Duplicate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Duplicate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Pay Type ‘Pay Type Name’ ? Click Yes. The…
Disable recording Leave Dates in a Cessation / Termination Pay Run
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Disable recording Leave Dates in a Cessation / Termination Pay Run
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and deselect Termination Leave. Click Save then Exit
Add comments to an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Update an Employee from Casual to Permanent (Salary, Full-Time or Part-Time) » Add comments to an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to Comments (Additional Information). Click Date Stamp . Add the required comments. Click…
Schedule Leave within an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Schedule Leave within an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here fore e-Leave™ Extension Click New. Enter the Start Date, End Date, Type of Leave,…
Edit an existing Employee Warning
New Features, Known Issues and Frequently Asked Questions » Employees » Edit an existing Employee Warning
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Termination. Navigate to DETAILS OF WARNINGS. Select the Warning to amend (click once to highlight). Click…
Assign an Employee to a new Superannuation Fund
New Features, Known Issues and Frequently Asked Questions » Employees » Assign an Employee to a new Superannuation Fund
!The Period Start Date of each Superannuation Fund must be identical otherwise employees cannot be transferred to the new fund. If required, please follow If I need to, how do I change my Superannuation Period Start Date? Review your existing Super Funds in Super…
Delete a Variable Deduction assigned to an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Delete a Variable Deduction assigned to an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup – Basic. Click Setup Variable Deduction. Select the Variable Deduction to delete…
How do I add a new Cost Centre during a Pay Run?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I add a new Cost Centre during a Pay Run?
When composing the Employees Pay, click Cost Centres. Click New. Enter an Abbreviation (short descriptive code) for the new Cost Centre. Abbreviation is limited to 8 Characters. Choose an existing Primary Cost Centre from the drop-down menu OR add a new Primary…
Process Pays by Pay Location/Department
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Location/Department
Click Pay Day > Process Pays > Pay Run by Locations or Click Pay Day from the Side Bar. Navigate to Sort by… Select Location Select All Pay Locations or select the Location you require. Double click on the first employee to be included in this pay…
Process Pays by FAST-Pay™
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by FAST-Pay™
*What is FAST-Pay™? !When exporting from your Time & Attendance provider, the File mjust be named FASTPAY.CSV and created using Notepad ( CSV (ASCII Text)). The FASTPAY.CSV needs to be saved in the applicable company data folder in order to be imported. Please…
Where do I set a reminder to display when an Employees Birthday falls during a pay run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set a reminder to display when an Employees Birthday falls during a pay run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to Pay Run Warning Messages. Select Birthday Message. Click Save then…
Reprint pay slips for a specific date range
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Reprint pay slips for a specific date range
If the Employee is still Employed by your Company, Click Pay Day > Print > Reports or Click Pay Day from the Side Bar then click Reports. Select the Pay Advice Slip you wish to reprint. Navigate to Report Selection Criteria. Change Report by from All Employees to…
An error has occurred in SMTPEmail_ToolClick (AddEmail.DLL)
New Features, Known Issues and Frequently Asked Questions » Installation » Windows Related Issues » An error has occurred in SMTPEmail_ToolClick (AddEmail.DLL)
*These steps are generally performed by an IT professional Access C:\Windows\SysWOW64 and C:\Windows\System32 on your PC to confirm if the component AddEmail.DLL exists in either folder If the file exists in C:\Windows\System32 Right-Click the Windows Icon…
Add a Global Pay Message for a specific Date Range
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message for a specific Date Range
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages
Add a new Employee
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee
!It is the responsibility of all Australian businesses to employ legal workers. A person is a legal worker if they are: – An Australian citizen – An Australian permanent resident – A New Zealand citizen, or – A foreign national with a…
Add a J.P.D.A Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a J.P.D.A Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a J.P.D.A Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a J.P.D.A Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Edit an existing Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Edit an existing Pay Location/Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Pay Location/Department. Click Edit (Pencil Icon). Select the Pay Location/Department to amend…
Edit an existing Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Edit an existing Global Pay Message
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click File > Company > Pay Messages Select the Message to amend (click once to highlight). Click Edit. Make any changes as…