Search
Related topics are listed below.
Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Correct an Underpayment » Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
!e-PayDay® Payroll Software Personnel are not registered Taxation or BAS agents and are unable to provide payroll advice. Therefore, please contact your Accountant/Bookkeeper before processing the additional payment in my next pay run to, firstly, ensure that you are…
Ensure your last pay run has been posted
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Ensure your last pay run has been posted
!If you process payroll for multiple pay periods (eg. Weekly and Fortnightly), please ensure you have checked all outstanding pay periods by changing the Pay Period drop-down menu as required. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from…
An Employee has been set up incorrectly
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly
Read here If a PAYG (Pay As You Go) Employee needs to be reinstated as a Working Holiday Maker (WHM) Read here If a PAYG (Pay As You Go) Employee needs to be reinstated as a Foreign Employee. Read here If a Foreign Employee needs to be reinstated as a Working…
Process a Pay Run with Back Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Back Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
The Employee Limit has been exceeded
New Features, Known Issues and Frequently Asked Questions » Licencing » The Employee Limit has been exceeded
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
Undo the Pay Run for a selected Employee
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo the Pay Run for a selected Employee
Click Pay Day from the Side Bar. Select the employee to undo (click once to highlight). Click Undo. Click Click here to Continue.
Process an Out Of Cycle Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Enter your Employees TFN Declaration details for submission with your next pay run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run » Enter your Employees TFN Declaration details for submission with your next pay run
*To learn more about where the Employees information is collected from in e-PayDay® to complete the Tax File Number Declaration, please access TFN Declaration Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click…
Enter an Additional Tax $ or % for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Enter an Additional Tax $ or % for an Employee
*From Version 19.50, this field will also enable you to enter a set % amount to add to the calculated tax in each pay period. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click…
Change your Pay Run Dates
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Change your Pay Run Dates
!Before changing your Pay Run Dates, we recommend confirming that the previous pay run HAS been posted. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Pay Period and select the Unposted Pay Run drop-down…
Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
When Single Touch Payroll Reporting, the Employees TFN Declaration should not be sent separately (eg. physically posted or sent via any other method than STP). Once the Employee’s TFN Declaration has been completed within e-PayDay, it will be automatically…
Undo an ACTIVE Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo an ACTIVE Pay Run
Click Pay Day from the Side Bar. Click Undo. Click Select ALL Employees to undo all unposted pays. Click Click here to Continue.
Recover an Overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment
!PLEASE CONTACT YOUR ACCOUNTANT OR BOOKKEEPER FOR GUIDANCE BEFORE COMPLETING ANY OF THE BELOW e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll…
Allocate a new Cost Centre to an Employee during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Allocate a new Cost Centre to an Employee during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Click Pay Setup and select Basic. Navigate to Available Cost Centres. Click on the drop-down arrow and select the new Cost Centre you wish to be automatically displayed when…
Manually Cease / Terminate an Employee (No Pay Run Required)
New Features, Known Issues and Frequently Asked Questions » Employees » Manually Cease / Terminate an Employee (No Pay Run Required)
!An Employee can only be ceased through a Cessation Pay Run if the value is equal to or greater than 1 cent. *You also have the option to complete an update all Employees by following Use Use Search and Replace in Employees to add a Cessation (Termination)…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
Post / Finalise / Complete your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run
!If you are unable to post your pay run as an alert is displaying advising that your previous STP file has not been successfully submitted, please refer to The previous STP file has not been successfully submitted !If you are unable to post your pay run as the Post…
Pay Run Procedure
e-PayDay Legacy Payroll Manual » Pay Run Procedure
There are several different ways payroll can be processed, depending on your requirements. The most common procedure is, Individual Employee (including allocation of Hours to Cost Centres), read here, Individual Employee Cessation (Termination), read…
Pay Run Settings
e-PayDay® Legacy Explained » File Menu » Company » Pay Run Settings
Pay Run Options Round Net Pays Regardless of the above setting, the Net Pay for employees set to Cash will be automatically rounded to the nearest lower 5c. NO ROUNDING: The net pay will not be adjusted (Cents will not be deducted from the Net…
Pay Run Information
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Last Pay Run Posting Date: Final date of the last finalized pay run Period Paid To Date: Date the employee is paid up…
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Edit / Change / Update an existing Deduction Payee Payment for your Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Edit / Change / Update an existing Deduction Payee Payment for your Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Deductions. Select the Deduction Payment to amend (click one to highlight). Click Edit. Make any…
Assign an Employee to a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Assign an Employee to a Pay Location/Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Pay Location/Department. Select the required Pay Location/Department ?or add new Pay…
Process a Pay Run with Annual Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process a Cessation (Termination) Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process a Cessation (Termination) Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
How do I run an Employee Pay Run Net against Calculated Net Health Check?
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run an Employee Pay Run Net against Calculated Net Health Check?
Click Pay Day > Health Check > Check Employee Pay Run Net against Calculated Net An alert will display detailing if there are mismatches.
The Company Limit has been exceeded
New Features, Known Issues and Frequently Asked Questions » Licencing » The Company Limit has been exceeded
There could be multiple reasons causing this to display; Installed on a NEW Computer? Your Software Serial Number may be missing from your client PC. Read here to resolve. Your Company Database contains more companies than what the licence allows Please contact…
Pay Run mis-match
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Run mis-match
The above alert is displayed when pay run data for this employee exists in the database for the dates selected. Select Yes to load the existing Pay Run Data from the database Select No to load the employees normal pay run data Select Cancel to close the Employees…
Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
Process a Pay Run with Long Service Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Long Service Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Add a Employee who is a foreign resident for tax purposes
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a Employee who is a foreign resident for tax purposes
!A Foreign Resident Employee is an Employee who has selected that they are A foreign resident for tax purposes on their Tax File Number Declaration. Due to their Employment status, they cannot be reported under Single Touch Payroll and therefore will be…
Adjust Employer SG (11.00%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Employer SG (11.00%) during your Pay Run
!If any Pay Types are added or removed, Employer SG will be recalculated and will require amendment. When composing the Employees Pay, navigate to Employer SG. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required…
Adjust RESC (over 11.0%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust RESC (over 11.0%) during your Pay Run
When composing the Employees Pay, navigate to RESC.. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required then press Tab on your keyboard.
Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Concessional Super (Before Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Allocate a Pay Rate, Allowance or Deduction to an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Allocate a Pay Rate, Allowance or Deduction to an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
How do I view Ceased (Terminated) Employees who are allocated to a certain Pay Location / Department?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view Ceased (Terminated) Employees who are allocated to a certain Pay Location / Department?
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed and Inactive. Select Ceased. Navigate to Sort By…. Select Pay Location. Select the Pay Location / Department you require.
An error has occurred in SMTPEmail_ToolClick (AddEmail.DLL)
New Features, Known Issues and Frequently Asked Questions » Installation » Windows Related Issues » An error has occurred in SMTPEmail_ToolClick (AddEmail.DLL)
*These steps are generally performed by an IT professional Access C:\Windows\SysWOW64 and C:\Windows\System32 on your PC to confirm if the component AddEmail.DLL exists in either folder If the file exists in C:\Windows\System32 Right-Click the Windows Icon…
Amend Leave Dates during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Amend Leave Dates during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Adjust the Start Date, End Date and Details. Click OK.
Process an out-of-cycle Pay Run to calculate the NET overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Process an out-of-cycle Pay Run to calculate the NET overpayment
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the current date Navigate to Period Ending Date and change to the current date Double click on any employee that is to be included in this…
Edit an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Edit an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Delete an Employee
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Delete an Employee
!The ability to delete an Employee is only available if they have never been used in a Pay Run (Transactions recorded) or contain Year-To-Date Balances. If you are unable to delete the employee please follow Manually Cease an Employee If your Company is not already…
Deactivate an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Deactivate an Employee
Due to Single Touch Payroll reporting requirements, the ability to mark employees as ‘inactive’ has been removed from Version 19.62. Therefore we ALWAYS recommend that they are ceased through a Cessation Pay Run or by processing a manual…
Reactivate an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Reactivate an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Terminated if previously selected) Select Inactive Select the employee to edit (click once to highlight). Click Edit. Navigate to Active…
Reinstate an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Reinstate an Employee
!If you are reinstating the employee to process a final outstanding payment, please print the Employee Masterfile Report so you have a copy of the original cessation date and can re-enter when processing the outstanding payment. Click Employees > Edit Employees…
Add an Australian Resident who has not provided thier TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add an Australian Resident who has not provided thier TFN
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Disable recording Leave Dates in a Cessation / Termination Pay Run
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Disable recording Leave Dates in a Cessation / Termination Pay Run
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and deselect Termination Leave. Click Save then Exit
Process a Pay Run with Annual Leave and Loading (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave and Loading (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Reference Report – Pay Run
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Reference Report – Pay Run
Preview an example of the Reference Report – Pay Run here The Reference Report – Pay Run details Database ID Description Classification The Reference Report – Pay Run does not allow any Report Selection Criteria as it is designed for…
Access Company Pay Run Preferences
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Access Company Pay Run Preferences
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences
Cessation / Termination Pay Run Changes
e-PayDay® Legacy Explained » Pay Day Menu » Cessation / Termination Pay Run Changes
*ATO Documentation: Schedule 7 – Tax table for unused leave payments on termination of employment Version 19.60 includes quite a number of changes to the relevant tax rates applicable in a Cessation or Termination Pay Run Term. A/L + Load Bef 8/93 has been…
Edit / Change / Update an existing Variable Deduction for your Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Edit / Change / Update an existing Variable Deduction for your Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup – Basic. Click Setup Variable Deduction. Select the Variable Deduction to amend (click…
Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Non-Concessional Super (After Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Add a photo of your Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a photo of your Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to Photo. Click Add. Choose the location of the Employees photo (e.g. USB STICK or EXTERNAL HARD DRIVE) OR…
Correct a mistake that has been reported to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO
No matter what you call them, any changes to a previously reported pay run are called a “Fix” under STP. Rolling back a pay run is now only to be used as a last resort, not as a normal payroll procedure. With real-time reporting under STP, a rollback is not…
Add a Payment In Lieu Of Notice Termination Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Payment In Lieu Of Notice Termination Pay Rate
!The below guidance is based on Payments that are ETPs and Table A: Withholding rates for ETPs Click Pay Types > New Pay Rate or Click Pay Types from the Side Bar, Navigate to Pay Type, click on the drop-down menu and change to Pay Rate then click New. Enter the…
Remove an allocated Pay Rate, Allowance or Deduction from an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove an allocated Pay Rate, Allowance or Deduction from an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Selected Pay Rates, Selected Allowances or Selected…
Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method A payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click Line 2…
Reverse and remove your very last pay run, in the case of a double up.
e-PayDay® Legacy Explained » Utilities Menu » Reverse and remove your very last pay run, in the case of a double up.
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Tax Averaged Leave Prompt during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Tax Averaged Leave Prompt during a Pay Run
When an Employee is being paid Leave (Annual, Personal, Long Service, RDO’s, TIL Taken, Banked Hours Taken and/ or Public Holidays) in addition to the OTE Hours, and the total hours for the pay exceed what is set in the Employees Award or Agreement the following…
Edit Employees Bank Details during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Edit Employees Bank Details during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Select Pay Run. Navigate to Payment Method. Select Edit (Pencil Icon). Select the Bank Account to edit (click once to highlight). Select Edit. Make any changes as…
Add a Foreign Resident who has not provided thier TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a Foreign Resident who has not provided thier TFN
!A Foreign Resident Employee is an Employee who has selected that they are A foreign resident for tax purposes on their Tax File Number Declaration. Due to their Employment status, they cannot be reported under Single Touch Payroll and therefore will be…
Correct an STP Reported Amount (incorrect pay type chosen, no additional payment is required)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Correct an STP Reported Amount (incorrect pay type chosen, no additional payment is required)
*This type of correction is typically processed as part of the next Regular Pay Run; however, it can be resolved as part of an Out of Cycle Pay Run or by rolling back. When composing the Employees Pay, select Line 2 (or next vacant pay line). Select the incorrect…
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Reverse and make amendments to your very last pay run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Adjust Total Tax (E = C + D) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Total Tax (E = C + D) during your Pay Run
!Regardless of any changes made, PAYG Non Tax © will always display the correct amount of tax applicable to this pay based on the inbuilt Tax Calculations. If any Pay Types are added or removed, Total Tax (E = C + D) will be recalculated and will require…
Print or Export Pay Run Reports
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports
Click Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch…. Accrual Tracking Address Labels Avery L7162 or J8162 Address Labels DL Envelope Address Labels (Dot Matrix) (Avery 939122) Address…
Assign a Variable Deduction to your Employee
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Set up the ability to pay Employees using FAST-Bank™ » Variable Deductions disbursed with FAST-Bank™ » Assign a Variable Deduction to your Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit > Pay Run > Pay Setup – Basic > Setup Variable Deduction. Click New. Select the Deduction from the drop-down…
Your ABN has changed for the New Financial Year
Single Touch Payroll (STP) reporting explained. » Your ABN has changed for the New Financial Year
Read here to process any Cessation / Termination Pays as required or directed by your Accountant or Bookkeeper. Read here to process your End of Financial Year as normal. Read here to back up ALL Companies data and archive, Read here to update the Company…
Process Pays by Pay Cycle (Multiple Pay Periods)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Cycle (Multiple Pay Periods)
!Please ensure you process each Pay Cycle based on the Payment Date Example – Monthly Payment Date = 12th April 2022, Fortnightly Payment Date = 13th April 2022. The Monthly Pay Run must be processed BEFORE the Fortnightly Pay Run. Once Pay Day has opened,…
Process a Cessation (Termination) of multiple employees where a final pay run is not required
New Features, Known Issues and Frequently Asked Questions » Employees » Process a Cessation (Termination) of multiple employees where a final pay run is not required
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
Add a Back Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Back Pay Pay Rate
Click Pay Types > New Pay Rate or In Description, enter Back Pay. In Paid by, select Per Hour or Per Lump Sum In Amount, enter either 100% or the applicable rate required. In Tax Treatment, select from the following options Back Payment, Commission, Bonus or…
Add a Global Pay Message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message in the Employees Pay Envelope
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages When composing the Employees Pay, Navigate to Message and select…
An error has occurred in modSupport: Set_VersionNo2_in Tax Scales
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » An error has occurred in modSupport: Set_VersionNo2_in Tax Scales
The Tax Scales database does not match the version of the software. This can occur if each of the client PC’s were updated, but the server was not. Obtain the latest Update here Once downloaded, right-click SUUP21XX.EXE and select Run as Administrator to…
How do I access an Employees Award while a pay run is active?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I access an Employees Award while a pay run is active?
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees Award. Make any changes as necessary. Click Save and Exit to return to the employees Pay Envelope.
Search in Pay Types
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Search in Pay Types
Click Pay Types > Search Pay Types or Click Pay Types from the Side Bar then click Search. Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search For. Click…
Cease a Foreign Employee and reinstate as a PAYG (Pay As You Go) Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a Foreign Employee and reinstate as a PAYG (Pay As You Go) Employee
!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability and discuss it with your employee, as it may mean they require additional tax to be deducted to ensure a tax bill…
Cease a PAYG (Pay As You Go) Employee and reinstate as a Foreign Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a PAYG (Pay As You Go) Employee and reinstate as a Foreign Employee
!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability and discuss it with your employee, as it may mean they require additional tax to be deducted to ensure a tax bill…
The previous STP file has not been successfully submitted
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run » The previous STP file has not been successfully submitted
If you are receiving the above alert, your previous STP submission did not receive a response from the ATO or it was not submitted. Click Check to attempt submission If There is a problem loading the transaction data. Please contact e-PayDay Support displays,…
Edit / Change / Update an existing Emergency Contact for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Edit / Change / Update an existing Emergency Contact for an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click HR. Click Click here for e-Personnel™ Select the Emergency Contact to amend (click once to highlight). Click…
STP Reporting an incorrect Tax File Number for an Employee
Single Touch Payroll (STP) reporting explained. » STP Reporting an incorrect Tax File Number for an Employee
!Please Request Assistance from e-PayDay Support before completing the below procedure. Read here to open the Company you require. Read here to back up your current Company data, as this will be restored in a later step. Read here to manually reduce the YTD…
Confirm Pay Slips have been e-mailed successfully
New Features, Known Issues and Frequently Asked Questions » Reporting » Confirm Pay Slips have been e-mailed successfully
*Company SMTP e-Mail Settings will be automatically given prority over GLOBAL SMTP e-Mail Settings if they are both established. !Log e-Mail after processing ? must be selected for all emails are logged to a text document once they have been sent. Click Options…
Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method B (ii) payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Date Hired in the Future preventing Pay Run from posting
New Features, Known Issues and Frequently Asked Questions » Employees » Date Hired in the Future preventing Pay Run from posting
!This issue has now been resolved in Version 20.10 Until the issue is resolved, to post your pay run, please click Pay Day from the Side Bar then click Post
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Print the Employee Hours Summary for a specific Employee/s
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Employee Hours Summary for a specific Employee/s
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary Report. Navigate to Report Selection Criteria. Change Report by from Active Employees to *Specific Employee/s. Select the Employee or Employees your require by…
View only Terminated / Ceased Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Terminated / Ceased Employees
*Only Employees who have been terminated in the current Financial Year will be displayed. If you would like to view Employees who have been terminated in previous Financial Years, open an Archive. Click Employees > Edit Employees or Click Employees from the Side…
Process Pays by Individual Employee with RDO’s
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with RDO’s
When composing the Employees Pay, adjust the Award Rate QTY by deducting the RDO hours. Click Line 2. Select RDO’s. Enter the RDO QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax Average Leave…
Display the maximum number of Pay lines in a Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the maximum number of Pay lines in a Pay Envelope
Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Show Maximum number of Pay lines? to display more Pay Rate Lines than Allowance and Deductions on the Pay Envelope. Click Save then Exit.
Resend (e-Mail) Pay Advice Slips for a previous pay period
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Resend (e-Mail) Pay Advice Slips for a previous pay period
Click Pay Day > Process Pays > Individual or Click Pay Day from the Side Bar Navigate to Last Posted Pay Run or Unposted Pay Run. Click on the drop-down menu and select the pay period you require. Select the Employee/s you require. Select Pay Slips Select the…
How do I access / edit an Employees Details while a pay run is active?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I access / edit an Employees Details while a pay run is active?
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Make any changes as necessary. Click Save and Exit to return to the employees’ Pay Envelope.
Set your Pay Types to report for Payroll Tax
e-PayDay® Legacy Explained » Payroll Tax (BETA) » Set your Pay Types to report for Payroll Tax
Click Pay Types > Edit Pay Rate, Edit Allowance or Edit Deduction or Click Pay Types from the Side Bar Select the Pay Rate, Allowance or Deduction to edit (click once to highlight). Click Edit. Select Payroll Tax. Click Save then Exit.
Add a Leave without Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Leave without Pay Pay Rate
!At this stage, this Pay Rate will NOT report into e-Leave, so please ensure you also add a manual record by reading here !Based on information available on Fair Work Australia here, Leave Accruals (Annual, Sick and Long Service Leave) are ONLY applicable on Unpaid…
An alert displays advising that my Employee has no Member Superannuation Fund
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » An alert displays advising that my Employee has no Member Superannuation Fund
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Click Superannuation. Navigate to Employee Superannuation Personal Contribution Details. Select a Superannuation Fund in Member Superannuation Fund – generally,…
Pay your Superannuation Contributions through American Express (Reward Pay)
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period » Pay your Superannuation Contributions through American Express (Reward Pay)
Navigate to RewardPay and click More Information. Click LOGIN. Enter your Username and Password then click LOGIN. Click In Cart. Select the Order you wish to submit by clicking the Order Number. Click Confirm to pay the outstanding contributions. Scroll down on…
Add a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Pay Rate
*For a complete explanation of each of the accrual options, please read here. During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the…
Edit a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Inactive. Select Active. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…