Search
Related topics are listed below.
Process Pays by Pay Cycle (Multiple Pay Periods)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Cycle (Multiple Pay Periods)
!Please ensure you process each Pay Cycle based on the Payment Date Example – Monthly Payment Date = 12th April 2022, Fortnightly Payment Date = 13th April 2022. The Monthly Pay Run must be processed BEFORE the Fortnightly Pay Run. Once Pay Day has opened,…
Process a Pay Run with Back Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Back Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process an Out Of Cycle Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Process a Cessation (Termination) Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process a Cessation (Termination) Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
Add a Global Pay Message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message in the Employees Pay Envelope
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages When composing the Employees Pay, Navigate to Message and select…
Display the maximum number of Pay lines in a Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the maximum number of Pay lines in a Pay Envelope
Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Show Maximum number of Pay lines? to display more Pay Rate Lines than Allowance and Deductions on the Pay Envelope. Click Save then Exit.
Process an out-of-cycle Pay Run to calculate the NET overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Process an out-of-cycle Pay Run to calculate the NET overpayment
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the current date Navigate to Period Ending Date and change to the current date Double click on any employee that is to be included in this…
Add a Back Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Back Pay Pay Rate
Click Pay Types > New Pay Rate or In Description, enter Back Pay. In Paid by, select Per Hour or Per Lump Sum In Amount, enter either 100% or the applicable rate required. In Tax Treatment, select from the following options Back Payment, Commission, Bonus or…
Search in Pay Types
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Search in Pay Types
Click Pay Types > Search Pay Types or Click Pay Types from the Side Bar then click Search. Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search For. Click…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Add a once off message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a once off message in the Employees Pay Envelope
When composing the Employees Pay, Navigate to Message. Either type in a new Message or select an existing message (as previously set in Company > Pay Slip Messages) from the drop-down menu.
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Add a Leave without Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Leave without Pay Pay Rate
!At this stage, this Pay Rate will NOT report into e-Leave, so please ensure you also add a manual record by reading here !Based on information available on Fair Work Australia here, Leave Accruals (Annual, Sick and Long Service Leave) are ONLY applicable on Unpaid…
Add a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Pay Rate
*For a complete explanation of each of the accrual options, please read here. During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the…
Edit a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Inactive. Select Active. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Duplicate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Duplicate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Pay Type ‘Pay Type Name’ ? Click Yes. The…
Process Pays by Pay Location/Department
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Location/Department
Click Pay Day > Process Pays > Pay Run by Locations or Click Pay Day from the Side Bar. Navigate to Sort by… Select Location Select All Pay Locations or select the Location you require. Double click on the first employee to be included in this pay…
Process Pays by FAST-Pay™
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by FAST-Pay™
*What is FAST-Pay™? !When exporting from your Time & Attendance provider, the File mjust be named FASTPAY.CSV and created using Notepad ( CSV (ASCII Text)). The FASTPAY.CSV needs to be saved in the applicable company data folder in order to be imported. Please…
Process a Pay Run with Annual Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Correct an Underpayment » Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
!e-PayDay® Payroll Software Personnel are not registered Taxation or BAS agents and are unable to provide payroll advice. Therefore, please contact your Accountant/Bookkeeper before processing the additional payment in my next pay run to, firstly, ensure that you are…
Undo the Pay Run for a selected Employee
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo the Pay Run for a selected Employee
Click Pay Day from the Side Bar. Select the employee to undo (click once to highlight). Click Undo. Click Click here to Continue.
Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Concessional Super (Before Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Process a Pay Run with Long Service Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Long Service Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method A payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click Line 2…
Back Pay, Commission, Bonus (A)
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Schedule 5 (Back Pay, Commission, Bonus) Pay Rates » Back Pay, Commission, Bonus (A)
Back Pay, Commission, Bonus (A) Back Pay, Commission, Bonus (A) can be used for any additional payments made regardless of the financial year the additional payment applies to, and includes all back payments, commissions, bonuses or similar payments. Learn more…
Add a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Add a Pay Location/Department
!If an Account No & Acc. Job/Cost Code are required for exporting to your Accounting Export (e-Port™), please ensure they are established BEFORE the location is saved as you will be unable to change these settings at any later stage. Click Employees > Edit…
Add a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Add a Global Pay Message
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click…
Delete a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Delete a Global Pay Message
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click File > Company > Pay Messages Select the Message to delete (click once to highlight). Click Delete. An alert will display: Are you…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
This feature has been specifically designed for any industry where an employee works multiple jobs (e.g. Picking, Pruning, Cleaning, Packing) or within multiple locations (e.g. Cherry Orchard, Orange Orchard, Lime Orchard) during the working week and employers wish to…
Pay Day Pay Slips Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview
Access to Pay Slips is available through Pay Slips when in the Pay Day window. The Pay Day Pay Slips window includes the following options; Go To: Quickly change between All Reports, Super Reports, Pay Run Reports and Deduction Reports windows. Preview: Preview…
Sort Pay Types in ID order
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Sort Pay Types in ID order
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Pay Type. Change Pay Type from Pay Rates to All. Navigate to Sort by…. Select Number
Sort Pay Types in Alphabetical order
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Sort Pay Types in Alphabetical order
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Pay Type. Change Pay Type from Pay Rates to All. Navigate to Sort by…. Select A . . . Z
Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Non-Concessional Super (After Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Pay Disbursements
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » Pay Disbursements
There are currently 8 Pay Disbursement Reports available and display different information depending on the Report Selection Criteria you select. Preview an example of the Pay Disbursements – Cash Disbursements Report here Preview an example of the Pay…
Pay Rates
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates
Preview an example of the Pay Rates Report here The Pay Rates Report details Pay Run Posting Date Employee Code Employee Name Name of Pay Rate Report To QTY (hours) Amount Sub Totals for each Pay Rate listed per employee Sub Totals for each Pay Rate…
Pay Setup
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Setup
*Basic Pay Setup allows you to simply link each pay type to the employee without further detail (such as quantities) whereas Advanced Pay Setup allows you to add each Pay Type, quantity and Rate of Pay exactly how you would see it in Pay Day. Pay Setup –…
Process a Pay Run with Annual Leave and Loading (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave and Loading (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Date Hired in the Future preventing Pay Run from posting
New Features, Known Issues and Frequently Asked Questions » Employees » Date Hired in the Future preventing Pay Run from posting
!This issue has now been resolved in Version 20.10 Until the issue is resolved, to post your pay run, please click Pay Day from the Side Bar then click Post
Information included in a Pay Event and Full File Replacement
Single Touch Payroll (STP) reporting explained. » View your Single Touch Payroll submissions » Information included in a Pay Event and Full File Replacement
!A Pay Event advises the ATO of the Payroll Period Employer amounts being W1 (Total of Salary, Wages and other payments less any Reportable Employer Superannuation Contributions and non-reportable allowances) and W2 (Amounts withheld from salary, wages, and other…
Disable recording Leave Dates in a Cessation / Termination Pay Run
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Disable recording Leave Dates in a Cessation / Termination Pay Run
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and deselect Termination Leave. Click Save then Exit
Add a Payment In Lieu Of Notice Termination Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Payment In Lieu Of Notice Termination Pay Rate
!The below guidance is based on Payments that are ETPs and Table A: Withholding rates for ETPs Click Pay Types > New Pay Rate or Click Pay Types from the Side Bar, Navigate to Pay Type, click on the drop-down menu and change to Pay Rate then click New. Enter the…
All the Pay Types are Undefined
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » All the Pay Types are Undefined
!This issue has occurred as the Pay Type the Employee us assigned has been made inactive. Select Employees > Edit Employees or Select Employees from the Side Bar. Select the employee to edit (click once to highlight). Select Edit. Select Pay Run, *Pay Setup then…
Add a Termination / Cessation Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Termination / Cessation Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Add a Casual Loading Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Casual Loading Pay Rate
!Please be aware that the total hours attributed to the below Pay Rate will be included in Ord+Pub on the Employee Hours Summary Report. Therefore where you may normally see 15 hours, this column will now show 30 hours. *Casual Loading is applicable when the Payees…
Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method B (ii) payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click…
Add a Schedule 5, Method A Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Schedule 5, Method A Pay Rate
THE INSTRUCTIONS BELOW ARE AN EXAMPLE ONLY AND ARE NOT A SUBSTITUTE FOR OBTAINING ADVICE. WE RECOMMEND TO CONTACT YOUR TAX PROFESSIONAL BEFORE SETTING UP ANY PAY RATES, ALLOWANCES OR DEDUCTIONS. Click Pay Types > New Pay Rate or Click Pay Types from the Side…
Display a Pay Message on Pay Slips send via e-mail
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display a Pay Message on Pay Slips send via e-mail
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Click File > Edit then Pay Slip Messages or Click File > Company > Pay Messages Navigate to Email Messages Select Display Pay…
Resend (e-Mail) Pay Advice Slips for a previous pay period
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Resend (e-Mail) Pay Advice Slips for a previous pay period
Click Pay Day > Process Pays > Individual or Click Pay Day from the Side Bar Navigate to Last Posted Pay Run or Unposted Pay Run. Click on the drop-down menu and select the pay period you require. Select the Employee/s you require. Select Pay Slips Select the…
Process a Cessation (Termination) of multiple employees where a final pay run is not required
New Features, Known Issues and Frequently Asked Questions » Employees » Process a Cessation (Termination) of multiple employees where a final pay run is not required
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
Reverse and remove your very last pay run, in the case of a double up.
e-PayDay® Legacy Explained » Utilities Menu » Reverse and remove your very last pay run, in the case of a double up.
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Hide the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employee Accrual Balances on the Pay Slip
!This is a Global Setting which will affect all Employees Pay Slips If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate…
Display the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the Employee Accrual Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS and select from the following options; Annual Leave…
Pay Advice Slips (Transactions YTD) (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips (Transactions YTD) (Pay Slips)
The Pay Advice Slips (Transactions YTD) Report in Pay Slips is identical to the Pay Advice Slips (Transactions YTD) Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
What is the Floating Pay Day Button?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » What is the Floating Pay Day Button?
The Floating Pay Day Button has been included in e-PayDay® since we first designed the software. This button is a quick link to the Pay Run window, enabling quick and easy access. To turn on the Floating Pay Day Button, If your Company is not already open, Open your…
Pay Advice Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Advice Summary
Preview an example of the Pay Advice Summary Report here The Pay Advice Summary Report details Period Ending Date Payment Date Employee Name Employee Code Pay Rates QTY (hours) Rate Allowances Tax Deductions SG Sub Totals per Employee Grand Totals The…
Pay Rates List
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates List
Preview an example of the Pay Rates List Report here The Pay Rates List Report details Pay Rate DBID Description Report To Value Paid By Annual Leave Personal Leave RDO’s Long Service Leave Taxable SG TIL The Pay Rates List Report allows you…
Pay Day Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Pay Day is where you process your pays, print pay run reports, print/e-mail pay slips and create your FAST-Bank™ File for submission. Access…
Pay Day Menu
e-PayDay® Legacy Explained » Pay Day Menu
Pay Day Menu Pay Day Navigator Process Pays Individual Employee Cessation Pay Process ALL Pays Pay Run by Locations Reverse Pays Rollback Pays Print Reports Pay Slips FAST-Bank™ (EFT) Create FAST-Bank™…
Pay Run Procedure
e-PayDay Legacy Payroll Manual » Pay Run Procedure
There are several different ways payroll can be processed, depending on your requirements. The most common procedure is, Individual Employee (including allocation of Hours to Cost Centres), read here, Individual Employee Cessation (Termination), read…
Leave Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates
Annual Leave Annual Leave + Loading Personal Leave Long Service Leave RDO’s Public Holiday Paid Parental Leave TIL Accrued TIL Taken Banked Hours Accrued Banked Hours Taken
Pay Run Settings
e-PayDay® Legacy Explained » File Menu » Company » Pay Run Settings
Pay Run Options Round Net Pays Regardless of the above setting, the Net Pay for employees set to Cash will be automatically rounded to the nearest lower 5c. NO ROUNDING: The net pay will not be adjusted (Cents will not be deducted from the Net…
Pay Advice Messages
e-PayDay® Legacy Explained » File Menu » Company » Pay Advice Messages
Pay Advice Messages: Previously set up Pay Advice Messages. Message #: Priority number. Message: ‘Please ensure Time Sheets are handed in before COB Tuesday’, ‘Happy Birthday’, ‘Happy New Year’ etc. Start Date:…
Pay Types Overview
e-PayDay® Legacy Explained » Pay Types Menu » Pay Types Overview
Pay Types define the employees Pay Rates. Pay Rates differ to Awards as Awards set the employment conditions. There are three (3) Pay Type options to use when processing a Pay Run: Pay Rates (eg. Award Rate, Annual Leave, Double Time) Allowances (eg. Travel…
Pay Location/Department
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information » Pay Location/Department
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) New: Add a new Pay Location/Department Edit: Edit an existing Pay Location/Department Undo: Undo any unsaved changes. Save: Save…
Pay Types Menu
e-PayDay® Legacy Explained » Pay Types Menu
The Pay Types Menu allows you to create new Pay Rates, Allowances and Deductions and view, edit and search within your existing Pay Types. This menu also provides quick links to several windows contained in Pay Types, as well as the ability to record Deduction Payee…
Pay Rates Overview
e-PayDay® Legacy Explained » Pay Types Menu » Pay Types Overview » Pay Rates Overview
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) The Pay Rate Window contains the following options; Help: Opens the relevant section of our online guide (this). Undo: Undo any unsaved…
Pay Run Information
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Last Pay Run Posting Date: Final date of the last finalized pay run Period Paid To Date: Date the employee is paid up…
Amend Leave Dates during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Amend Leave Dates during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Adjust the Start Date, End Date and Details. Click OK.
Add a Piece (per Unit) Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Piece (per Unit) Pay Rate
*For a complete explanation of each of the accrual options, please read here. A unit pay rate allows employees to be paid on a unit basis and the total number of units should be entered during the pay run. However if a Per Unit Pay Rate is used during a Pay Run and…
Add a WorkCover / Workers Compensation Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a WorkCover / Workers Compensation Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
Enter your Employees TFN Declaration details for submission with your next pay run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run » Enter your Employees TFN Declaration details for submission with your next pay run
*To learn more about where the Employees information is collected from in e-PayDay® to complete the Tax File Number Declaration, please access TFN Declaration Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click…
Hide the Employees YTD Taxation Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employees YTD Taxation Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. Deselect Show YTD Taxation Balances. Click Save then…
Hide the Employees YTD Super Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employees YTD Super Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. Deselect Show YTD Super Balances. Click Save then…
Schedule 5 (Back Pay, Commission, Bonus) Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Schedule 5 (Back Pay, Commission, Bonus) Pay Rates
Back Pay, Commission, Bonus (A) Method A: Used for any additional payments made regardless of the financial year the additional payment applies to. This includes all back payments, commissions, bonuses or similar payments. Back Pay, Commission, Bonus (B…
Pay Advice Slips – LARGE FONT (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips – LARGE FONT (Pay Slips)
The Pay Advice Slips – LARGE FONT Report in Pay Slips is identical to the Pay Advice Slips – LARGE FONT Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Process Pays by Individual Employee with RDO’s
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with RDO’s
When composing the Employees Pay, adjust the Award Rate QTY by deducting the RDO hours. Click Line 2. Select RDO’s. Enter the RDO QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax Average Leave…
Add a Global Pay Message for a specific Date Range
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message for a specific Date Range
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages
Use previous e-Cost™ Cost Centre information in the current pay run
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Set up Cost Centres (e-Cost™) » Use previous e-Cost™ Cost Centre information in the current pay run
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Edit > Pay Run Preferences Navigate to e-Cost™ (Cost Centre) Options and select as required; All: Use previous e-Cost™ Cost…
Process Pays by Individual Employee with TIL Taken
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Taken
When composing the Employees Pay, adjust the Award Rate QTY by deducting the TIL Taken hours. Click Line 2. Select TIL Taken. Enter the TIL Taken QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax…
Process Pays by Individual Employee with TIL Accrued
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Accrued
!Time In Lieu (TIL) Accrued will increase the Employees TIL Balance and no payment will be received for this type. If a payment is required, please follow How do I process a Pay Run with Time In Lieu (TIL) Taken? When composing the Employees Pay, adjust the Award…
Print the Pay Rates Report to display Overtime
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Pay Rates Report to display Overtime
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Pay Rates Report. Navigate to Report Selection Criteria. Change Report by from Active – Grouped by Item/Centre to Specific Item/s or Centre/s. Select Overtime 1.5 and Overtime…
Tax Averaged Leave Prompt during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Tax Averaged Leave Prompt during a Pay Run
When an Employee is being paid Leave (Annual, Personal, Long Service, RDO’s, TIL Taken, Banked Hours Taken and/ or Public Holidays) in addition to the OTE Hours, and the total hours for the pay exceed what is set in the Employees Award or Agreement the following…
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Assign an Employee to a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Assign an Employee to a Pay Location/Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Pay Location/Department. Select the required Pay Location/Department ?or add new Pay…
Add a Compassionate & Bereavement Leave Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Compassionate & Bereavement Leave Pay Rate
Click Pay Types > New Pay Rate or Click Pay Types from the Side Bar, Navigate to Pay Type, click on the drop-down menu and change to Pay Rate then click New. In Description, enter Bereavement Leave. In Paid by, select Per Hour, Per Lump Sum or Per Pay…
Edit Employees Bank Details during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Edit Employees Bank Details during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Select Pay Run. Navigate to Payment Method. Select Edit (Pencil Icon). Select the Bank Account to edit (click once to highlight). Select Edit. Make any changes as…
Add a Director’s Fees Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Director’s Fees Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Reprint pay slips for a specific date range
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Reprint pay slips for a specific date range
If the Employee is still Employed by your Company, Click Pay Day > Print > Reports or Click Pay Day from the Side Bar then click Reports. Select the Pay Advice Slip you wish to reprint. Navigate to Report Selection Criteria. Change Report by from All Employees to…
Add a new User in the STP Customer Dashboard
Single Touch Payroll (STP) reporting explained. » Access the STP Customer Dashboard » Add a new User in the STP Customer Dashboard
Select Tax > STP > STP Customer Dashboard Log in as required Select Maintain Users Select Add User Complete all mandatory fields. Select Save.
Pay Advice Slips (1 Up) (DL Envelope) (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips (1 Up) (DL Envelope) (Pay Slips)
The Pay Advice Slips (1 Up) (DL Envelope) Report in Pay Slips is identical to the Pay Advice Slips (1 Up) (DL Envelope) Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Pay your Superannuation Contributions through American Express (Reward Pay)
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period » Pay your Superannuation Contributions through American Express (Reward Pay)
Navigate to RewardPay and click More Information. Click LOGIN. Enter your Username and Password then click LOGIN. Click In Cart. Select the Order you wish to submit by clicking the Order Number. Click Confirm to pay the outstanding contributions. Scroll down on…
Pay Day Reports Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview
*Due to Single Touch Payroll, ATO and Fair Work requirements, Pay Advice Slips (1 Up) (Plain Paper A4 – Trading Name) and e-Mail Pay Advice Slips (1 Up) (Plain Paper A4 – Trading Name) have been depreciated in Version 18. Read more here Access to Pay Day…
Pay Day Health Check
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check
Health Check from the Pay Day Menu allows you to run a comprehensive check on your data to ensure there are no errors. Check Paytotals, Paylines: Compares the Pay Totals and Pay Lines from all finalised pay runs Check YTD Balances against Transactions: Compares the…
Access Company Pay Messages
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Access Company Pay Messages
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Messages or Click File > Company > Pay Slip Messages
Cessation / Termination Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Cessation / Termination Pay Rates
!Presently there are no default Termination Pay Types for Unused RDOs or Time Off In Lieu. As these payments are generally considered to be ETPs, the relevant leave balance will need to be reduced once the pay run is completed. !If you are unsure which Pay Types apply…