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Process an Out Of Cycle Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Process an out-of-cycle Pay Run to calculate the NET overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Process an out-of-cycle Pay Run to calculate the NET overpayment
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the current date Navigate to Period Ending Date and change to the current date Double click on any employee that is to be included in this…
Process a Pay Run with Back Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Back Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process a Pay Run with Annual Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Correct an Underpayment » Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
!e-PayDay® Payroll Software Personnel are not registered Taxation or BAS agents and are unable to provide payroll advice. Therefore, please contact your Accountant/Bookkeeper before processing the additional payment in my next pay run to, firstly, ensure that you are…
Process a Pay Run with Long Service Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Long Service Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Undo an ACTIVE Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo an ACTIVE Pay Run
Click Pay Day from the Side Bar. Click Undo. Click Select ALL Employees to undo all unposted pays. Click Click here to Continue.
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Process a Pay Run with Annual Leave and Loading (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave and Loading (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process Pays by Pay Cycle (Multiple Pay Periods)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Cycle (Multiple Pay Periods)
!Please ensure you process each Pay Cycle based on the Payment Date Example – Monthly Payment Date = 12th April 2022, Fortnightly Payment Date = 13th April 2022. The Monthly Pay Run must be processed BEFORE the Fortnightly Pay Run. Once Pay Day has opened,…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
Pay Run Procedure
e-PayDay Legacy Payroll Manual » Pay Run Procedure
There are several different ways payroll can be processed, depending on your requirements. The most common procedure is, Individual Employee (including allocation of Hours to Cost Centres), read here, Individual Employee Cessation (Termination), read…
Pay Run Settings
e-PayDay® Legacy Explained » File Menu » Company » Pay Run Settings
Pay Run Options Round Net Pays Regardless of the above setting, the Net Pay for employees set to Cash will be automatically rounded to the nearest lower 5c. NO ROUNDING: The net pay will not be adjusted (Cents will not be deducted from the Net…
Pay Run Information
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Last Pay Run Posting Date: Final date of the last finalized pay run Period Paid To Date: Date the employee is paid up…
Process a Cessation (Termination) Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process a Cessation (Termination) Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
Pay Run mis-match
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Run mis-match
The above alert is displayed when pay run data for this employee exists in the database for the dates selected. Select Yes to load the existing Pay Run Data from the database Select No to load the employees normal pay run data Select Cancel to close the Employees…
Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Concessional Super (Before Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Process a Cessation (Termination) of multiple employees where a final pay run is not required
New Features, Known Issues and Frequently Asked Questions » Employees » Process a Cessation (Termination) of multiple employees where a final pay run is not required
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
Amend Leave Dates during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Amend Leave Dates during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Adjust the Start Date, End Date and Details. Click OK.
Allocate a new Cost Centre to an Employee during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Allocate a new Cost Centre to an Employee during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Click Pay Setup and select Basic. Navigate to Available Cost Centres. Click on the drop-down arrow and select the new Cost Centre you wish to be automatically displayed when…
Disable recording Leave Dates in a Cessation / Termination Pay Run
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Disable recording Leave Dates in a Cessation / Termination Pay Run
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and deselect Termination Leave. Click Save then Exit
Display the maximum number of Pay lines in a Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the maximum number of Pay lines in a Pay Envelope
Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Show Maximum number of Pay lines? to display more Pay Rate Lines than Allowance and Deductions on the Pay Envelope. Click Save then Exit.
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Add an Annual Leave (Cashed Out) Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add an Annual Leave (Cashed Out) Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Reference Report – Pay Run
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Reference Report – Pay Run
Preview an example of the Reference Report – Pay Run here The Reference Report – Pay Run details Database ID Description Classification The Reference Report – Pay Run does not allow any Report Selection Criteria as it is designed for…
Access Company Pay Run Preferences
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Access Company Pay Run Preferences
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences
Cessation / Termination Pay Run Changes
e-PayDay® Legacy Explained » Pay Day Menu » Cessation / Termination Pay Run Changes
*ATO Documentation: Schedule 7 – Tax table for unused leave payments on termination of employment Version 19.60 includes quite a number of changes to the relevant tax rates applicable in a Cessation or Termination Pay Run Term. A/L + Load Bef 8/93 has been…
Change your Pay Run Dates
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Change your Pay Run Dates
!Before changing your Pay Run Dates, we recommend confirming that the previous pay run HAS been posted. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Pay Period and select the Unposted Pay Run drop-down…
Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Non-Concessional Super (After Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Manually Cease / Terminate an Employee (No Pay Run Required)
New Features, Known Issues and Frequently Asked Questions » Employees » Manually Cease / Terminate an Employee (No Pay Run Required)
!An Employee can only be ceased through a Cessation Pay Run if the value is equal to or greater than 1 cent. *You also have the option to complete an update all Employees by following Use Use Search and Replace in Employees to add a Cessation (Termination)…
Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method A payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click Line 2…
Tax Averaged Leave Prompt during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Tax Averaged Leave Prompt during a Pay Run
When an Employee is being paid Leave (Annual, Personal, Long Service, RDO’s, TIL Taken, Banked Hours Taken and/ or Public Holidays) in addition to the OTE Hours, and the total hours for the pay exceed what is set in the Employees Award or Agreement the following…
Undo the Pay Run for a selected Employee
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo the Pay Run for a selected Employee
Click Pay Day from the Side Bar. Select the employee to undo (click once to highlight). Click Undo. Click Click here to Continue.
Edit Employees Bank Details during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Edit Employees Bank Details during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Select Pay Run. Navigate to Payment Method. Select Edit (Pencil Icon). Select the Bank Account to edit (click once to highlight). Select Edit. Make any changes as…
Reverse and remove your very last pay run, in the case of a double up.
e-PayDay® Legacy Explained » Utilities Menu » Reverse and remove your very last pay run, in the case of a double up.
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Print or Export Pay Run Reports
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports
Click Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch…. Accrual Tracking Address Labels Avery L7162 or J8162 Address Labels DL Envelope Address Labels (Dot Matrix) (Avery 939122) Address…
Post / Finalise / Complete your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run
!If you are unable to post your pay run as an alert is displaying advising that your previous STP file has not been successfully submitted, please refer to The previous STP file has not been successfully submitted !If you are unable to post your pay run as the Post…
Add a Back Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Back Pay Pay Rate
Click Pay Types > New Pay Rate or In Description, enter Back Pay. In Paid by, select Per Hour or Per Lump Sum In Amount, enter either 100% or the applicable rate required. In Tax Treatment, select from the following options Back Payment, Commission, Bonus or…
Add a Global Pay Message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message in the Employees Pay Envelope
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages When composing the Employees Pay, Navigate to Message and select…
How do I access an Employees Award while a pay run is active?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I access an Employees Award while a pay run is active?
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees Award. Make any changes as necessary. Click Save and Exit to return to the employees Pay Envelope.
Search in Pay Types
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Search in Pay Types
Click Pay Types > Search Pay Types or Click Pay Types from the Side Bar then click Search. Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search For. Click…
How do I run an Employee Pay Run Net against Calculated Net Health Check?
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run an Employee Pay Run Net against Calculated Net Health Check?
Click Pay Day > Health Check > Check Employee Pay Run Net against Calculated Net An alert will display detailing if there are mismatches.
Add a Payment In Lieu Of Notice Termination Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Payment In Lieu Of Notice Termination Pay Rate
!The below guidance is based on Payments that are ETPs and Table A: Withholding rates for ETPs Click Pay Types > New Pay Rate or Click Pay Types from the Side Bar, Navigate to Pay Type, click on the drop-down menu and change to Pay Rate then click New. Enter the…
Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method B (ii) Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method B (ii) payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click…
Add an Annual Leave and Loading (Cashed Out) Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add an Annual Leave and Loading (Cashed Out) Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Date Hired in the Future preventing Pay Run from posting
New Features, Known Issues and Frequently Asked Questions » Employees » Date Hired in the Future preventing Pay Run from posting
!This issue has now been resolved in Version 20.10 Until the issue is resolved, to post your pay run, please click Pay Day from the Side Bar then click Post
Add a Long Service Leave (Cashed Out) Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Long Service Leave (Cashed Out) Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Process Pays by Individual Employee with RDO’s
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with RDO’s
When composing the Employees Pay, adjust the Award Rate QTY by deducting the RDO hours. Click Line 2. Select RDO’s. Enter the RDO QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax Average Leave…
Assign an Employee to a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Assign an Employee to a Pay Location/Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Pay Location/Department. Select the required Pay Location/Department ?or add new Pay…
How do I access / edit an Employees Details while a pay run is active?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I access / edit an Employees Details while a pay run is active?
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Make any changes as necessary. Click Save and Exit to return to the employees’ Pay Envelope.
Add a Leave without Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Leave without Pay Pay Rate
!At this stage, this Pay Rate will NOT report into e-Leave, so please ensure you also add a manual record by reading here !Based on information available on Fair Work Australia here, Leave Accruals (Annual, Sick and Long Service Leave) are ONLY applicable on Unpaid…
Add a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Pay Rate
*For a complete explanation of each of the accrual options, please read here. During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the…
Edit a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Inactive. Select Active. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Duplicate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Duplicate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Pay Type ‘Pay Type Name’ ? Click Yes. The…
How do I add a new Cost Centre during a Pay Run?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I add a new Cost Centre during a Pay Run?
When composing the Employees Pay, click Cost Centres. Click New. Enter an Abbreviation (short descriptive code) for the new Cost Centre. Abbreviation is limited to 8 Characters. Choose an existing Primary Cost Centre from the drop-down menu OR add a new Primary…
Process Pays by Pay Location/Department
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Location/Department
Click Pay Day > Process Pays > Pay Run by Locations or Click Pay Day from the Side Bar. Navigate to Sort by… Select Location Select All Pay Locations or select the Location you require. Double click on the first employee to be included in this pay…
Process Pays by FAST-Pay™
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by FAST-Pay™
*What is FAST-Pay™? !When exporting from your Time & Attendance provider, the File mjust be named FASTPAY.CSV and created using Notepad ( CSV (ASCII Text)). The FASTPAY.CSV needs to be saved in the applicable company data folder in order to be imported. Please…
Where do I set a reminder to display when an Employees Birthday falls during a pay run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set a reminder to display when an Employees Birthday falls during a pay run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to Pay Run Warning Messages. Select Birthday Message. Click Save then…
Edit an existing Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Edit an existing Pay Location/Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Pay Location/Department. Click Edit (Pencil Icon). Select the Pay Location/Department to amend…
Edit an existing Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Edit an existing Global Pay Message
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click File > Company > Pay Messages Select the Message to amend (click once to highlight). Click Edit. Make any changes as…
Process Pays by Individual Employee with TIL Taken
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Taken
When composing the Employees Pay, adjust the Award Rate QTY by deducting the TIL Taken hours. Click Line 2. Select TIL Taken. Enter the TIL Taken QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax…
Process Pays by Individual Employee with TIL Accrued
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Accrued
!Time In Lieu (TIL) Accrued will increase the Employees TIL Balance and no payment will be received for this type. If a payment is required, please follow How do I process a Pay Run with Time In Lieu (TIL) Taken? When composing the Employees Pay, adjust the Award…
Adjust Employer SG (11.00%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Employer SG (11.00%) during your Pay Run
!If any Pay Types are added or removed, Employer SG will be recalculated and will require amendment. When composing the Employees Pay, navigate to Employer SG. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required…
Ensure your last pay run has been posted
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Ensure your last pay run has been posted
!If you process payroll for multiple pay periods (eg. Weekly and Fortnightly), please ensure you have checked all outstanding pay periods by changing the Pay Period drop-down menu as required. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from…
Adjust RESC (over 11.0%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust RESC (over 11.0%) during your Pay Run
When composing the Employees Pay, navigate to RESC.. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required then press Tab on your keyboard.
Back Pay, Commission, Bonus (A)
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Schedule 5 (Back Pay, Commission, Bonus) Pay Rates » Back Pay, Commission, Bonus (A)
Back Pay, Commission, Bonus (A) Back Pay, Commission, Bonus (A) can be used for any additional payments made regardless of the financial year the additional payment applies to, and includes all back payments, commissions, bonuses or similar payments. Learn more…
Add a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Add a Pay Location/Department
!If an Account No & Acc. Job/Cost Code are required for exporting to your Accounting Export (e-Port™), please ensure they are established BEFORE the location is saved as you will be unable to change these settings at any later stage. Click Employees > Edit…
Add a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Add a Global Pay Message
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click…
Delete a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Delete a Global Pay Message
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click File > Company > Pay Messages Select the Message to delete (click once to highlight). Click Delete. An alert will display: Are you…
Process Pays by Individual Employee with Long Service Leave
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Long Service Leave
When composing the Employees Pay, adjust the Award Rate QTY by deducting the Long Service Leave hours. Click Line 2. Select Long Service Leave. Enter the Long Service Leave QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am…
Process Pays by Individual Employee with Paid Parental Leave
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Paid Parental Leave
*If required, please amend the Amount set within the Paid Parental Leave Pay Type by referring to Edit a Pay Rate When composing the Employees Pay, click Line 2. Select Pay Rate Paid Parental Leave. Enter the Paid Parental Leave QTY. Make any other changes as…
Process Pays by Individual Employee with Banked Hours Accrued
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Banked Hours Accrued
!Banked Hours Accrued will increase the Employees Banked Hours / RDO’s Balance and no payment will be received for this type. If a payment is required, please follow How do I process a Pay Run with Time In Lieu (TIL) Taken? below, When composing the Employees…
Process Pays by Individual Employee with Banked Hours Taken
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Banked Hours Taken
When composing the Employees Pay, adjust the Award Rate QTY by deducting the Banked Hours Taken hours. Click Line 2. Select Banked Hours Taken. Enter the Banked Hours Taken QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am…
Allocate a Pay Rate, Allowance or Deduction to an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Allocate a Pay Rate, Allowance or Deduction to an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
Pay Day Pay Slips Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview
Access to Pay Slips is available through Pay Slips when in the Pay Day window. The Pay Day Pay Slips window includes the following options; Go To: Quickly change between All Reports, Super Reports, Pay Run Reports and Deduction Reports windows. Preview: Preview…
Sort Pay Types in ID order
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Sort Pay Types in ID order
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Pay Type. Change Pay Type from Pay Rates to All. Navigate to Sort by…. Select Number
Sort Pay Types in Alphabetical order
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Sort Pay Types in Alphabetical order
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Pay Type. Change Pay Type from Pay Rates to All. Navigate to Sort by…. Select A . . . Z
Pay Disbursements
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » Pay Disbursements
There are currently 8 Pay Disbursement Reports available and display different information depending on the Report Selection Criteria you select. Preview an example of the Pay Disbursements – Cash Disbursements Report here Preview an example of the Pay…
Pay Rates
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates
Preview an example of the Pay Rates Report here The Pay Rates Report details Pay Run Posting Date Employee Code Employee Name Name of Pay Rate Report To QTY (hours) Amount Sub Totals for each Pay Rate listed per employee Sub Totals for each Pay Rate…
Pay Setup
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Setup
*Basic Pay Setup allows you to simply link each pay type to the employee without further detail (such as quantities) whereas Advanced Pay Setup allows you to add each Pay Type, quantity and Rate of Pay exactly how you would see it in Pay Day. Pay Setup –…
Use previous e-Cost™ Cost Centre information in the current pay run
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Set up Cost Centres (e-Cost™) » Use previous e-Cost™ Cost Centre information in the current pay run
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Edit > Pay Run Preferences Navigate to e-Cost™ (Cost Centre) Options and select as required; All: Use previous e-Cost™ Cost…
Recover an Overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment
!PLEASE CONTACT YOUR ACCOUNTANT OR BOOKKEEPER FOR GUIDANCE BEFORE COMPLETING ANY OF THE BELOW e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll…
Add a once off message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a once off message in the Employees Pay Envelope
When composing the Employees Pay, Navigate to Message. Either type in a new Message or select an existing message (as previously set in Company > Pay Slip Messages) from the drop-down menu.
Information included in a Pay Event and Full File Replacement
Single Touch Payroll (STP) reporting explained. » View your Single Touch Payroll submissions » Information included in a Pay Event and Full File Replacement
!A Pay Event advises the ATO of the Payroll Period Employer amounts being W1 (Total of Salary, Wages and other payments less any Reportable Employer Superannuation Contributions and non-reportable allowances) and W2 (Amounts withheld from salary, wages, and other…
Warning that e-Cost™ is not active when processing a pay run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Warning that e-Cost™ is not active when processing a pay run
If your Company has previously used e-Cost™ however the Activation Key is no longer recorded in e-PayDay®, an alert will display each time Pay Day is clicked. If you are no longer using e-Cost™ and no longer wish to see these alerts, select Do NOT display…
Add a Termination / Cessation Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Termination / Cessation Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Add a Casual Loading Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Casual Loading Pay Rate
!Please be aware that the total hours attributed to the below Pay Rate will be included in Ord+Pub on the Employee Hours Summary Report. Therefore where you may normally see 15 hours, this column will now show 30 hours. *Casual Loading is applicable when the Payees…
Add a Schedule 5, Method A Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Schedule 5, Method A Pay Rate
THE INSTRUCTIONS BELOW ARE AN EXAMPLE ONLY AND ARE NOT A SUBSTITUTE FOR OBTAINING ADVICE. WE RECOMMEND TO CONTACT YOUR TAX PROFESSIONAL BEFORE SETTING UP ANY PAY RATES, ALLOWANCES OR DEDUCTIONS. Click Pay Types > New Pay Rate or Click Pay Types from the Side…
Remove an allocated Pay Rate, Allowance or Deduction from an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove an allocated Pay Rate, Allowance or Deduction from an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Selected Pay Rates, Selected Allowances or Selected…
Reverse and make amendments to your very last pay run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Adjust Total Tax (E = C + D) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Total Tax (E = C + D) during your Pay Run
!Regardless of any changes made, PAYG Non Tax © will always display the correct amount of tax applicable to this pay based on the inbuilt Tax Calculations. If any Pay Types are added or removed, Total Tax (E = C + D) will be recalculated and will require…
Add an Exempt Foreign Employment Income Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add an Exempt Foreign Employment Income Pay Rate
During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the pay run, e-PayDay® will confirm the selected items and accrue as…
Error 7 – Out of Memory
New Features, Known Issues and Frequently Asked Questions » Installation » Windows Related Issues » Error 7 – Out of Memory
Stand-Alone Install Cold Boot the PC (turn off, leave off for a few minutes then turn back on again). Complete a Scan Disk, Defrag and Disk Clean up with advice from an IT professional Client / Server Install Contact your IT professional for…
Display a Pay Message on Pay Slips send via e-mail
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display a Pay Message on Pay Slips send via e-mail
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Click File > Edit then Pay Slip Messages or Click File > Company > Pay Messages Navigate to Email Messages Select Display Pay…
Resend (e-Mail) Pay Advice Slips for a previous pay period
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Resend (e-Mail) Pay Advice Slips for a previous pay period
Click Pay Day > Process Pays > Individual or Click Pay Day from the Side Bar Navigate to Last Posted Pay Run or Unposted Pay Run. Click on the drop-down menu and select the pay period you require. Select the Employee/s you require. Select Pay Slips Select the…
Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
Pay Advice Slips (Transactions YTD) (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips (Transactions YTD) (Pay Slips)
The Pay Advice Slips (Transactions YTD) Report in Pay Slips is identical to the Pay Advice Slips (Transactions YTD) Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…