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Undo the Pay Run for a selected Employee
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo the Pay Run for a selected Employee
Click Pay Day from the Side Bar. Select the employee to undo (click once to highlight). Click Undo. Click Click here to Continue.
Gross Pay & Total Tax
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Gross Pay & Total Tax
Preview an example of the Gross Pay & Total Tax Report here The Gross Pay & Total Tax Report details Month Gross Salary Sacrifice Tax Gross YTD Tax YTD Grand Totals The Gross Pay & Total Tax Report allows you to select from the following Report Selection…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
Add a Global Pay Message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message in the Employees Pay Envelope
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages When composing the Employees Pay, Navigate to Message and select…
Process a Pay Run with Back Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Back Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Print or Export Pay Run Reports
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports
Click Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch…. Accrual Tracking Address Labels Avery L7162 or J8162 Address Labels DL Envelope Address Labels (Dot Matrix) (Avery 939122) Address…
Enter your Employees TFN Declaration details for submission with your next pay run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run » Enter your Employees TFN Declaration details for submission with your next pay run
*To learn more about where the Employees information is collected from in e-PayDay® to complete the Tax File Number Declaration, please access TFN Declaration Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click…
Edit Employees Bank Details during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Edit Employees Bank Details during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Select Pay Run. Navigate to Payment Method. Select Edit (Pencil Icon). Select the Bank Account to edit (click once to highlight). Select Edit. Make any changes as…
Process a Cessation (Termination) of multiple employees where a final pay run is not required
New Features, Known Issues and Frequently Asked Questions » Employees » Process a Cessation (Termination) of multiple employees where a final pay run is not required
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed (and Ceased if previously selected). Select Inactive If no employees are displaying, request a Support Call here. If there are employees displaying…
Tax Averaged Leave Prompt during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Tax Averaged Leave Prompt during a Pay Run
When an Employee is being paid Leave (Annual, Personal, Long Service, RDO’s, TIL Taken, Banked Hours Taken and/ or Public Holidays) in addition to the OTE Hours, and the total hours for the pay exceed what is set in the Employees Award or Agreement the following…
Change your Pay Run Dates
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Change your Pay Run Dates
!Before changing your Pay Run Dates, we recommend confirming that the previous pay run HAS been posted. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Pay Period and select the Unposted Pay Run drop-down…
Pay Run Procedure
e-PayDay Legacy Payroll Manual » Pay Run Procedure
There are several different ways payroll can be processed, depending on your requirements. The most common procedure is, Individual Employee (including allocation of Hours to Cost Centres), read here, Individual Employee Cessation (Termination), read…
Pay Run Settings
e-PayDay® Legacy Explained » File Menu » Company » Pay Run Settings
Pay Run Options Round Net Pays Regardless of the above setting, the Net Pay for employees set to Cash will be automatically rounded to the nearest lower 5c. NO ROUNDING: The net pay will not be adjusted (Cents will not be deducted from the Net…
Pay Run Information
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Last Pay Run Posting Date: Final date of the last finalized pay run Period Paid To Date: Date the employee is paid up…
Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
When Single Touch Payroll Reporting, the Employees TFN Declaration should not be sent separately (eg. physically posted or sent via any other method than STP). Once the Employee’s TFN Declaration has been completed within e-PayDay, it will be automatically…
Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to and change Pay Period. Click Save then Exit. *If you encounter any alerts advising that you…
Allocate a Pay Rate, Allowance or Deduction to an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Allocate a Pay Rate, Allowance or Deduction to an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
Add a Back Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Back Pay Pay Rate
Click Pay Types > New Pay Rate or In Description, enter Back Pay. In Paid by, select Per Hour or Per Lump Sum In Amount, enter either 100% or the applicable rate required. In Tax Treatment, select from the following options Back Payment, Commission, Bonus or…
Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove a previously allocated Pay Rate, Allowance or Deduction for an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Available Pay Rates, Available Allowances or Available…
Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
This feature has been specifically designed for any industry where an employee works multiple jobs (e.g. Picking, Pruning, Cleaning, Packing) or within multiple locations (e.g. Cherry Orchard, Orange Orchard, Lime Orchard) during the working week and employers wish to…
Add a once off message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a once off message in the Employees Pay Envelope
When composing the Employees Pay, Navigate to Message. Either type in a new Message or select an existing message (as previously set in Company > Pay Slip Messages) from the drop-down menu.
How do I run an Employee Pay Run Net against Calculated Net Health Check?
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check » How do I run an Employee Pay Run Net against Calculated Net Health Check?
Click Pay Day > Health Check > Check Employee Pay Run Net against Calculated Net An alert will display detailing if there are mismatches.
Post / Finalise / Complete your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run
!If you are unable to post your pay run as an alert is displaying advising that your previous STP file has not been successfully submitted, please refer to The previous STP file has not been successfully submitted !If you are unable to post your pay run as the Post…
Enter your Employees RESC % or $
e-PayDay® Legacy Explained » Superannuation Contributions Explained » Reportable Employer Superannuation Contributions (RESC) » Enter your Employees RESC % or $
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to RESC Payment % or $. Enter the appropriate percentage or dollar amount as required. Click…
Add a Leave without Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Leave without Pay Pay Rate
!At this stage, this Pay Rate will NOT report into e-Leave, so please ensure you also add a manual record by reading here !Based on information available on Fair Work Australia here, Leave Accruals (Annual, Sick and Long Service Leave) are ONLY applicable on Unpaid…
Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Correct an Underpayment » Process an Out Of Cycle Pay Run for a Ceased Employee who has been underpaid by selecting an incorrect Pay Rate
!e-PayDay® Payroll Software Personnel are not registered Taxation or BAS agents and are unable to provide payroll advice. Therefore, please contact your Accountant/Bookkeeper before processing the additional payment in my next pay run to, firstly, ensure that you are…
Pay Run mis-match
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Run mis-match
The above alert is displayed when pay run data for this employee exists in the database for the dates selected. Select Yes to load the existing Pay Run Data from the database Select No to load the employees normal pay run data Select Cancel to close the Employees…
Display the maximum number of Pay lines in a Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the maximum number of Pay lines in a Pay Envelope
Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Show Maximum number of Pay lines? to display more Pay Rate Lines than Allowance and Deductions on the Pay Envelope. Click Save then Exit.
Add a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Pay Rate
*For a complete explanation of each of the accrual options, please read here. During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the…
Edit a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Inactive. Select Active. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Duplicate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Duplicate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Pay Type ‘Pay Type Name’ ? Click Yes. The…
Amend Leave Dates during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Amend Leave Dates during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Adjust the Start Date, End Date and Details. Click OK.
Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Concessional (Before Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Concessional Super (Before Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Reverse and make amendments to your very last pay run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Allocate a new Cost Centre to an Employee during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Allocate a new Cost Centre to an Employee during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Click Pay Setup and select Basic. Navigate to Available Cost Centres. Click on the drop-down arrow and select the new Cost Centre you wish to be automatically displayed when…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Adjust Total Tax (E = C + D) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Total Tax (E = C + D) during your Pay Run
!Regardless of any changes made, PAYG Non Tax © will always display the correct amount of tax applicable to this pay based on the inbuilt Tax Calculations. If any Pay Types are added or removed, Total Tax (E = C + D) will be recalculated and will require…
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Check your Employees total hours worked before the Pay Run is commenced
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Check your Employees total hours worked before the Pay Run is commenced
!To learn more about these changes, please access Changes to the Horticulture Award Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary. Navigate to Report Selection Criteria. Change Report by from All Employees to…
Where do I set a reminder to display when an Employees Birthday falls during a pay run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set a reminder to display when an Employees Birthday falls during a pay run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to Pay Run Warning Messages. Select Birthday Message. Click Save then…
Enter an Additional Tax $ or % for an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Enter an Additional Tax $ or % for an Employee
*From Version 19.50, this field will also enable you to enter a set % amount to add to the calculated tax in each pay period. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click…
Set your Pay Types to report for Payroll Tax
e-PayDay® Legacy Explained » Payroll Tax (BETA) » Set your Pay Types to report for Payroll Tax
Click Pay Types > Edit Pay Rate, Edit Allowance or Edit Deduction or Click Pay Types from the Side Bar Select the Pay Rate, Allowance or Deduction to edit (click once to highlight). Click Edit. Select Payroll Tax. Click Save then Exit.
Add a Global Pay Message to display for ALL Employees
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Add a Global Pay Message to display for ALL Employees
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Slip Messages …
Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Process a Pay Run with a Non-Concessional (After Tax) Superannuation Contribution Deduction
When composing the Employees Pay, navigate to Deductions Select Non-Concessional Super (After Tax). Enter the QTY, which can be either positive or negative. Make any other changes as necessary. Click Pending or OK to save all changes.
Partially display or completely hide the Employees Bank Details on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Partially display or completely hide the Employees Bank Details on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. To partially hide account details, select Partially Hide…
Disable recording Leave Dates in a Cessation / Termination Pay Run
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Disable recording Leave Dates in a Cessation / Termination Pay Run
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and deselect Termination Leave. Click Save then Exit
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a PAYG (Pay As You Go) Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Assign an Employee to a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Assign an Employee to a Pay Location/Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Navigate to Pay Location/Department. Select the required Pay Location/Department ?or add new Pay…
Reference Report – Pay Run
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Reference Report – Pay Run
Preview an example of the Reference Report – Pay Run here The Reference Report – Pay Run details Database ID Description Classification The Reference Report – Pay Run does not allow any Report Selection Criteria as it is designed for…
Access Company Pay Run Preferences
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Access Company Pay Run Preferences
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences
Cessation / Termination Pay Run Changes
e-PayDay® Legacy Explained » Pay Day Menu » Cessation / Termination Pay Run Changes
*ATO Documentation: Schedule 7 – Tax table for unused leave payments on termination of employment Version 19.60 includes quite a number of changes to the relevant tax rates applicable in a Cessation or Termination Pay Run Term. A/L + Load Bef 8/93 has been…
Undo an ACTIVE Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo an ACTIVE Pay Run
Click Pay Day from the Side Bar. Click Undo. Click Select ALL Employees to undo all unposted pays. Click Click here to Continue.
Resend (e-Mail) Pay Advice Slips for a previous pay period
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Resend (e-Mail) Pay Advice Slips for a previous pay period
Click Pay Day > Process Pays > Individual or Click Pay Day from the Side Bar Navigate to Last Posted Pay Run or Unposted Pay Run. Click on the drop-down menu and select the pay period you require. Select the Employee/s you require. Select Pay Slips Select the…
Process a Cessation (Termination) Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process a Cessation (Termination) Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
Back Pay, Commission, Bonus (A)
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Schedule 5 (Back Pay, Commission, Bonus) Pay Rates » Back Pay, Commission, Bonus (A)
Back Pay, Commission, Bonus (A) Back Pay, Commission, Bonus (A) can be used for any additional payments made regardless of the financial year the additional payment applies to, and includes all back payments, commissions, bonuses or similar payments. Learn more…
Add a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Add a Pay Location/Department
!If an Account No & Acc. Job/Cost Code are required for exporting to your Accounting Export (e-Port™), please ensure they are established BEFORE the location is saved as you will be unable to change these settings at any later stage. Click Employees > Edit…
Add a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Add a Global Pay Message
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click…
Delete a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Delete a Global Pay Message
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click File > Company > Pay Messages Select the Message to delete (click once to highlight). Click Delete. An alert will display: Are you…
Print, Export or e-Mail Pay Slips
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print, Export or e-Mail Pay Slips
To Print or Export Click Pay Slips Choose the appropriate Pay Slip. If required, Navigate to Report Selection Criteria and deselect DO NOT include email recipients. DO NOT include email recipients will disable the functionality to print a pay slip for any…
Cease a Company, Partnership or Trust and reinstate as a PAYG (Pay As You Go) Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Cease a Company, Partnership or Trust and reinstate as a PAYG (Pay As You Go) Employee
!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability, and discuss with your employee as it may mean they require additional tax to be deducted to ensure a tax bill is…
Reverse and remove your very last pay run, in the case of a double up.
e-PayDay® Legacy Explained » Utilities Menu » Reverse and remove your very last pay run, in the case of a double up.
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Add a FLAT Tax Employee
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a FLAT Tax Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a FLAT Tax Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a FLAT Tax Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Pay Day Pay Slips Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview
Access to Pay Slips is available through Pay Slips when in the Pay Day window. The Pay Day Pay Slips window includes the following options; Go To: Quickly change between All Reports, Super Reports, Pay Run Reports and Deduction Reports windows. Preview: Preview…
Adjust Employer SG (11.00%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust Employer SG (11.00%) during your Pay Run
!If any Pay Types are added or removed, Employer SG will be recalculated and will require amendment. When composing the Employees Pay, navigate to Employer SG. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required…
Ensure your last pay run has been posted
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Ensure your last pay run has been posted
!If you process payroll for multiple pay periods (eg. Weekly and Fortnightly), please ensure you have checked all outstanding pay periods by changing the Pay Period drop-down menu as required. Click Pay Day > Process Pays > Individual Employee or Click Pay Day from…
Adjust RESC (over 11.0%) during your Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Adjust RESC (over 11.0%) during your Pay Run
When composing the Employees Pay, navigate to RESC.. Double click on the $ displayed and click Backspace on your keyboard. Enter the amount required then press Tab on your keyboard.
Search in Pay Types
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Search in Pay Types
Click Pay Types > Search Pay Types or Click Pay Types from the Side Bar then click Search. Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search For. Click…
Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Search Employees or Click Employees from the Side Bar then click Search. Navigate to Enter your search details. . . In Search in, select Pay Period In Your Requested Search Results. . ., select the Employee/s you wish to update Multiple…
Pay Disbursements
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » Pay Disbursements
There are currently 8 Pay Disbursement Reports available and display different information depending on the Report Selection Criteria you select. Preview an example of the Pay Disbursements – Cash Disbursements Report here Preview an example of the Pay…
Pay Rates
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates
Preview an example of the Pay Rates Report here The Pay Rates Report details Pay Run Posting Date Employee Code Employee Name Name of Pay Rate Report To QTY (hours) Amount Sub Totals for each Pay Rate listed per employee Sub Totals for each Pay Rate…
Pay Setup
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Setup
*Basic Pay Setup allows you to simply link each pay type to the employee without further detail (such as quantities) whereas Advanced Pay Setup allows you to add each Pay Type, quantity and Rate of Pay exactly how you would see it in Pay Day. Pay Setup –…
Set up a Holding Account for Gross PAYG (Tax)
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Set up the ability to pay Employees using FAST-Bank™ » Set up a Holding Account for Gross PAYG (Tax)
What is a Holding Account for Gross PAYG and Superannuation (SG)? A Holding Account is a bank account you have established specifically to transfer your Gross PAYG and Superannuation (SG) contributions as part of your FAST-Bank™ (.aba) file. This may be a…
View Employees by Pay Location / Department
New Features, Known Issues and Frequently Asked Questions » Employees » View Employees by Pay Location / Department
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Sort By…. Select Pay Location. Select the Pay Location / Department you require.
Process a Pay Run with Annual Leave (Cashed Out)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Annual Leave (Cashed Out)
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
How do I access an Employees Award while a pay run is active?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I access an Employees Award while a pay run is active?
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees Award. Make any changes as necessary. Click Save and Exit to return to the employees Pay Envelope.
Remove an allocated Pay Rate, Allowance or Deduction from an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Remove an allocated Pay Rate, Allowance or Deduction from an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Pay Run. Click Pay Setup. Select Basic. Navigate to Selected Pay Rates, Selected Allowances or Selected…
Manually Cease / Terminate an Employee (No Pay Run Required)
New Features, Known Issues and Frequently Asked Questions » Employees » Manually Cease / Terminate an Employee (No Pay Run Required)
!An Employee can only be ceased through a Cessation Pay Run if the value is equal to or greater than 1 cent. *You also have the option to complete an update all Employees by following Use Use Search and Replace in Employees to add a Cessation (Termination)…
View only Terminated / Ceased Employees
New Features, Known Issues and Frequently Asked Questions » Employees » View only Terminated / Ceased Employees
*Only Employees who have been terminated in the current Financial Year will be displayed. If you would like to view Employees who have been terminated in previous Financial Years, open an Archive. Click Employees > Edit Employees or Click Employees from the Side…
Pay your Superannuation Contributions through American Express (Reward Pay)
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period » Pay your Superannuation Contributions through American Express (Reward Pay)
Navigate to RewardPay and click More Information. Click LOGIN. Enter your Username and Password then click LOGIN. Click In Cart. Select the Order you wish to submit by clicking the Order Number. Click Confirm to pay the outstanding contributions. Scroll down on…
Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with both a Schedule 5 – Method A Pay Rate and Concessional Superannuation Contribution Deduction
!When processed in the same pay run, Concessional Superannuation Contributions will be deducted from any and all Schedule 5 – Method A payments before tax is calculated as confirmed by the ATO on 16th August 2018. When composing the Employees Pay, Click Line 2…
Add a Global Pay Message for a specific Date Range
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message for a specific Date Range
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages
How do I view Ceased (Terminated) Employees who are allocated to a certain Pay Location / Department?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view Ceased (Terminated) Employees who are allocated to a certain Pay Location / Department?
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Deselect Employed and Inactive. Select Ceased. Navigate to Sort By…. Select Pay Location. Select the Pay Location / Department you require.
Recipient Created Tax Invoice (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Recipient Created Tax Invoice (Pay Slips)
The Recipient Created Tax Invoice Report in Pay Slips is identical to the Recipient Created Tax Invoice Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Process an out-of-cycle Pay Run to calculate the NET overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Process an out-of-cycle Pay Run to calculate the NET overpayment
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the current date Navigate to Period Ending Date and change to the current date Double click on any employee that is to be included in this…
Reprint pay slips for a specific date range
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Reprint pay slips for a specific date range
If the Employee is still Employed by your Company, Click Pay Day > Print > Reports or Click Pay Day from the Side Bar then click Reports. Select the Pay Advice Slip you wish to reprint. Navigate to Report Selection Criteria. Change Report by from All Employees to…
Address Labels (Avery L7162 or J8162) (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Address Labels (Avery L7162 or J8162) (Pay Slips)
The Address Labels (Avery L7162 or J8162) Report in Pay Slips is identical to the Address Labels (Avery L7162 or J8162) Report in Main Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Date Hired in the Future preventing Pay Run from posting
New Features, Known Issues and Frequently Asked Questions » Employees » Date Hired in the Future preventing Pay Run from posting
!This issue has now been resolved in Version 20.10 Until the issue is resolved, to post your pay run, please click Pay Day from the Side Bar then click Post
Cease a Foreign Employee and reinstate as a PAYG (Pay As You Go) Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a Foreign Employee and reinstate as a PAYG (Pay As You Go) Employee
!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability and discuss it with your employee, as it may mean they require additional tax to be deducted to ensure a tax bill…
Cease a PAYG (Pay As You Go) Employee and reinstate as a Foreign Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » An Employee has been set up incorrectly » Cease a PAYG (Pay As You Go) Employee and reinstate as a Foreign Employee
!If pay runs have already been processed for this employee, you will need to seek advice from your Accountant or Bookkeeper regarding their tax liability and discuss it with your employee, as it may mean they require additional tax to be deducted to ensure a tax bill…
How do I record my Employees Leave Dates during the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I record my Employees Leave Dates during the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and select…
Add a Termination / Cessation Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Termination / Cessation Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Add a Casual Loading Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Casual Loading Pay Rate
!Please be aware that the total hours attributed to the below Pay Rate will be included in Ord+Pub on the Employee Hours Summary Report. Therefore where you may normally see 15 hours, this column will now show 30 hours. *Casual Loading is applicable when the Payees…
Warning that e-Cost™ is not active when processing a pay run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Warning that e-Cost™ is not active when processing a pay run
If your Company has previously used e-Cost™ however the Activation Key is no longer recorded in e-PayDay®, an alert will display each time Pay Day is clicked. If you are no longer using e-Cost™ and no longer wish to see these alerts, select Do NOT display…
Add a Schedule 5, Method A Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Schedule 5, Method A Pay Rate
THE INSTRUCTIONS BELOW ARE AN EXAMPLE ONLY AND ARE NOT A SUBSTITUTE FOR OBTAINING ADVICE. WE RECOMMEND TO CONTACT YOUR TAX PROFESSIONAL BEFORE SETTING UP ANY PAY RATES, ALLOWANCES OR DEDUCTIONS. Click Pay Types > New Pay Rate or Click Pay Types from the Side…
How do I add a new Cost Centre during a Pay Run?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I add a new Cost Centre during a Pay Run?
When composing the Employees Pay, click Cost Centres. Click New. Enter an Abbreviation (short descriptive code) for the new Cost Centre. Abbreviation is limited to 8 Characters. Choose an existing Primary Cost Centre from the drop-down menu OR add a new Primary…