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How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Update the Employees Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to and change Pay Period. Click Save then Exit. *If you encounter any alerts advising that you…
Generate your Superannuation Reports and pay the required Contributions for the period
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period
!In order to create a SuperStream File, there is certain information that needs to be entered. Please refer to SuperStream Getting Started Guide Superannuation Fund or Clearing House Print your Superannuation Reports Create the SuperStream File OR Create the…
Display the maximum number of Pay lines in a Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the maximum number of Pay lines in a Pay Envelope
Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Show Maximum number of Pay lines? to display more Pay Rate Lines than Allowance and Deductions on the Pay Envelope. Click Save then Exit.
Hide the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employee Accrual Balances on the Pay Slip
!This is a Global Setting which will affect all Employees Pay Slips If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate…
Display the Employee Accrual Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display the Employee Accrual Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS and select from the following options; Annual Leave…
All the Pay Types are Undefined
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » All the Pay Types are Undefined
!This issue has occurred as the Pay Type the Employee us assigned has been made inactive. Select Employees > Edit Employees or Select Employees from the Side Bar. Select the employee to edit (click once to highlight). Select Edit. Select Pay Run, *Pay Setup then…
Hide the Employees YTD Taxation Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employees YTD Taxation Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. Deselect Show YTD Taxation Balances. Click Save then…
Hide the Employees YTD Super Balances on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Hide the Employees YTD Super Balances on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. Deselect Show YTD Super Balances. Click Save then…
Add a Global Pay Message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message in the Employees Pay Envelope
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages When composing the Employees Pay, Navigate to Message and select…
End of Financial Year
e-PayDay® Legacy Explained » File Menu » End of Financial Year
Step 1 – Read End of Financial Year Guide Step 2 – Print End of Financial Year Reports Step 3 – Print Payment Summaries Step 4 – Submit STP EOFY File Step 5 – Start New Financial Year Step 6 – Install…
Resend (e-Mail) Pay Advice Slips for a previous pay period
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Resend (e-Mail) Pay Advice Slips for a previous pay period
Click Pay Day > Process Pays > Individual or Click Pay Day from the Side Bar Navigate to Last Posted Pay Run or Unposted Pay Run. Click on the drop-down menu and select the pay period you require. Select the Employee/s you require. Select Pay Slips Select the…
What is the Floating Pay Day Button?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » What is the Floating Pay Day Button?
The Floating Pay Day Button has been included in e-PayDay® since we first designed the software. This button is a quick link to the Pay Run window, enabling quick and easy access. To turn on the Floating Pay Day Button, If your Company is not already open, Open your…
Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run for one or more Payees who have not paid, despite working in the pay period
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
New Features, Known Issues and Frequently Asked Questions » Employees » Use Search and Replace in Employees to change the Pay Period (Weekly, Fortnightly or Monthly)
Click Employees > Search Employees or Click Employees from the Side Bar then click Search. Navigate to Enter your search details. . . In Search in, select Pay Period In Your Requested Search Results. . ., select the Employee/s you wish to update Multiple…
Print the Pay Rates Report to display Overtime
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Pay Rates Report to display Overtime
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Pay Rates Report. Navigate to Report Selection Criteria. Change Report by from Active – Grouped by Item/Centre to Specific Item/s or Centre/s. Select Overtime 1.5 and Overtime…
Undo the Pay Run for a selected Employee
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Undo the Pay Run for a selected Employee
Click Pay Day from the Side Bar. Select the employee to undo (click once to highlight). Click Undo. Click Click here to Continue.
View the e-PayDay® Support Dashboard
e-PayDay® Legacy Explained » Help Menu » View the e-PayDay® Support Dashboard
Click Help > e-PayDay Support Your Software Client Number and Software Serial Number will be displayed in the top right-hand corner
You are unable to post Pay Runs after 1/8/2XXX
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run » You are unable to post Pay Runs after 1/8/2XXX
This error is being displayed as the Version you are running is not compatible with the Financial Year you are currently processing. Acess our website here to download and install Full Install/Upgrade
Add a Company (no recoverable back ups, re-entering pay runs)
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Add a Company (no recoverable back ups, re-entering pay runs)
*When a New Company is created, the Templates Databases are used to create example Awards & Agreements, Pay Types and a Superannuation Fund to help you get started. The information used to create a new Company is the name information used in the Practice Company (eg.…
Process an out-of-cycle Pay Run to calculate the NET overpayment
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Process an out-of-cycle Pay Run to calculate the NET overpayment
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the current date Navigate to Period Ending Date and change to the current date Double click on any employee that is to be included in this…
Partially display or completely hide the Employees Bank Details on the Pay Slip
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Partially display or completely hide the Employees Bank Details on the Pay Slip
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to PAY SLIP PRINT OPTIONS. To partially hide account details, select Partially Hide…
View information about the pay type you have used during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » View information about the pay type you have used during a Pay Run
When composing the Employees Pay, Click ? next to the required Pay Type. ID #: The database ID of the Pay Type. Value: The set $ or % that will be applied when using this Pay Type. Super: If this Pay Type is applicable when calculating…
Pay Day Pay Slips Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview
Access to Pay Slips is available through Pay Slips when in the Pay Day window. The Pay Day Pay Slips window includes the following options; Go To: Quickly change between All Reports, Super Reports, Pay Run Reports and Deduction Reports windows. Preview: Preview…
Print the Pay Rates Report to display WorkCover Payments
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Pay Rates Report to display WorkCover Payments
!The option to select WorkCover as a specific Item or Centre will only be available if you have followed How do I add a WorkCover Pay Rate? here Click Reports > Print Reports or Click Reports from the Side Bar. Select the Pay Rates Report. Navigate to Report…
Set up the ability to e-mail pay slips
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Set up the ability to e-mail pay slips
!We recommend establishing GLOBAL SMTP e-Mail Settings UNLESS you require unique Company SMTP e-Mail Settings !If both Company and GLOBAL SMTP e-Mail settings are established, the Company settings will be used in place of the GLOBAL settings. Either Read here…
Print the Pay Rates Report to display FDVL Payments
e-PayDay Legacy Payroll Manual » Latest Payroll News Reminder » Family and Domestic Violence Leave » Print the Pay Rates Report to display FDVL Payments
!The option to select FDVL as a specific Item or Centre will only be available if you have followed Add a Family and Domestic Violence Leave Pay Rate Click Reports > Print Reports or Click Reports from the Side Bar. Select the Pay Rates Report. Navigate to Report…
Delete the photo of your Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Delete the photo of your Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Navigate to Photo. Click Delete.
Pay Disbursements
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview » Pay Disbursements
There are currently 8 Pay Disbursement Reports available and display different information depending on the Report Selection Criteria you select. Preview an example of the Pay Disbursements – Cash Disbursements Report here Preview an example of the Pay…
Pay Rates
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates
Preview an example of the Pay Rates Report here The Pay Rates Report details Pay Run Posting Date Employee Code Employee Name Name of Pay Rate Report To QTY (hours) Amount Sub Totals for each Pay Rate listed per employee Sub Totals for each Pay Rate…
Pay Setup
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Setup
*Basic Pay Setup allows you to simply link each pay type to the employee without further detail (such as quantities) whereas Advanced Pay Setup allows you to add each Pay Type, quantity and Rate of Pay exactly how you would see it in Pay Day. Pay Setup –…
End Of Financial Year Survival Guide
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » End Of Financial Year Survival Guide
Read our Single Touch Payroll End Of Financial Year Survival Guide here If you are not yet STP Reporting, please read our e-PayDay® Legacy EOFY Survival Guide here
Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Enter Dates in the Pay Envelope for each Pay Rate, Allowance and/or Deduction
This feature has been specifically designed for any industry where an employee works multiple jobs (e.g. Picking, Pruning, Cleaning, Packing) or within multiple locations (e.g. Cherry Orchard, Orange Orchard, Lime Orchard) during the working week and employers wish to…
Pay Periods Processed in Advance (eg. Closed for Christmas Period)
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Periods Processed in Advance (eg. Closed for Christmas Period)
Process Pays as normal by following Pay Run Procedure While composing the pays, add the Leave paid in advance Annual Leave No Loading Annual Leave and Loading Public Holidays Long Service Leave Personal Leave RDO’s TIL Taken Banked…
Add a Back Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Back Pay Pay Rate
Click Pay Types > New Pay Rate or In Description, enter Back Pay. In Paid by, select Per Hour or Per Lump Sum In Amount, enter either 100% or the applicable rate required. In Tax Treatment, select from the following options Back Payment, Commission, Bonus or…
Add a once off message in the Employees Pay Envelope
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a once off message in the Employees Pay Envelope
When composing the Employees Pay, Navigate to Message. Either type in a new Message or select an existing message (as previously set in Company > Pay Slip Messages) from the drop-down menu.
Date Hired in the Future preventing Pay Run from posting
New Features, Known Issues and Frequently Asked Questions » Employees » Date Hired in the Future preventing Pay Run from posting
!This issue has now been resolved in Version 20.10 Until the issue is resolved, to post your pay run, please click Pay Day from the Side Bar then click Post
Where do I set the FAST-Pay™ File options?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set the FAST-Pay™ File options?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences Navigate to FAST-Pay™ File Options and select as required; Allowances: Use Allowances as pre-set in…
Print the Deductions Report to display Child Support Payments
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Deductions Report to display Child Support Payments
!You also have the option to set Child Support as a Variable Deductions which can be included and disbursed as part of your FAST-Bank™* File. !The option to select Child Support as a specific Item or Centre will only be available if you have followed How do I add a…
End of Month / Quarter / Financial Year Reporting
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting
End of Month or Quarter Reporting Print the following Reports for reconciliation and archive purposes (Optional) Accrual Tracking Report Leave Liability Report Payroll Analysis Report Employee Transactions Report Employee Balances Report Print or…
Process an Out Of Cycle Pay Run
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Process an Out Of Cycle Pay Run
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Navigate to Payment Date and change to the date the payment will be processed. Navigate to Period Ending Date and change to the date the pay run will be processed. Double click…
Reverse and remove your very last pay run, in the case of a double up.
e-PayDay® Legacy Explained » Utilities Menu » Reverse and remove your very last pay run, in the case of a double up.
!Period Ending or Rollback backups are automatically created when you click Post in PayDay. Therefore by restoring this backup, you will be able to make amendments to the previous pay run, including removing it altogether (in the case of a double up). Any changes that…
Assign the Overpayment Deduction to the Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Assign the Overpayment Deduction to the Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit > Pay Run > Pay Setup – Basic > Setup Variable Deduction. Click New. Select Overpayment from the drop-down menu. Enter…
Pay Advice Slips (Transactions YTD) (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips (Transactions YTD) (Pay Slips)
The Pay Advice Slips (Transactions YTD) Report in Pay Slips is identical to the Pay Advice Slips (Transactions YTD) Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Process a Pay Run with Back Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process a Pay Run with Back Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Add a Leave without Pay Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Leave without Pay Pay Rate
!At this stage, this Pay Rate will NOT report into e-Leave, so please ensure you also add a manual record by reading here !Based on information available on Fair Work Australia here, Leave Accruals (Annual, Sick and Long Service Leave) are ONLY applicable on Unpaid…
Set up the ability to pay Employees using FAST-Bank™
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Set up the ability to pay Employees using FAST-Bank™
Read here to set up FAST-Bank™ in your Company Read here to set up FAST-Bank™ in your Employees.
Pay Advice Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Advice Summary
Preview an example of the Pay Advice Summary Report here The Pay Advice Summary Report details Period Ending Date Payment Date Employee Name Employee Code Pay Rates QTY (hours) Rate Allowances Tax Deductions SG Sub Totals per Employee Grand Totals The…
Pay Rates List
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates List
Preview an example of the Pay Rates List Report here The Pay Rates List Report details Pay Rate DBID Description Report To Value Paid By Annual Leave Personal Leave RDO’s Long Service Leave Taxable SG TIL The Pay Rates List Report allows you…
Pay Day Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Pay Day is where you process your pays, print pay run reports, print/e-mail pay slips and create your FAST-Bank™ File for submission. Access…
Pay Day Menu
e-PayDay® Legacy Explained » Pay Day Menu
Pay Day Menu Pay Day Navigator Process Pays Individual Employee Cessation Pay Process ALL Pays Pay Run by Locations Reverse Pays Rollback Pays Print Reports Pay Slips FAST-Bank™ (EFT) Create FAST-Bank™…
Pay Run Procedure
e-PayDay Legacy Payroll Manual » Pay Run Procedure
There are several different ways payroll can be processed, depending on your requirements. The most common procedure is, Individual Employee (including allocation of Hours to Cost Centres), read here, Individual Employee Cessation (Termination), read…
Leave Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates
Annual Leave Annual Leave + Loading Personal Leave Long Service Leave RDO’s Public Holiday Paid Parental Leave TIL Accrued TIL Taken Banked Hours Accrued Banked Hours Taken
Pay Run Settings
e-PayDay® Legacy Explained » File Menu » Company » Pay Run Settings
Pay Run Options Round Net Pays Regardless of the above setting, the Net Pay for employees set to Cash will be automatically rounded to the nearest lower 5c. NO ROUNDING: The net pay will not be adjusted (Cents will not be deducted from the Net…
Pay Advice Messages
e-PayDay® Legacy Explained » File Menu » Company » Pay Advice Messages
Pay Advice Messages: Previously set up Pay Advice Messages. Message #: Priority number. Message: ‘Please ensure Time Sheets are handed in before COB Tuesday’, ‘Happy Birthday’, ‘Happy New Year’ etc. Start Date:…
Pay Types Overview
e-PayDay® Legacy Explained » Pay Types Menu » Pay Types Overview
Pay Types define the employees Pay Rates. Pay Rates differ to Awards as Awards set the employment conditions. There are three (3) Pay Type options to use when processing a Pay Run: Pay Rates (eg. Award Rate, Annual Leave, Double Time) Allowances (eg. Travel…
Pay Location/Department
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information » Pay Location/Department
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) New: Add a new Pay Location/Department Edit: Edit an existing Pay Location/Department Undo: Undo any unsaved changes. Save: Save…
Pay Types Menu
e-PayDay® Legacy Explained » Pay Types Menu
The Pay Types Menu allows you to create new Pay Rates, Allowances and Deductions and view, edit and search within your existing Pay Types. This menu also provides quick links to several windows contained in Pay Types, as well as the ability to record Deduction Payee…
Pay Rates Overview
e-PayDay® Legacy Explained » Pay Types Menu » Pay Types Overview » Pay Rates Overview
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) The Pay Rate Window contains the following options; Help: Opens the relevant section of our online guide (this). Undo: Undo any unsaved…
Pay Run Information
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Pay Run Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Last Pay Run Posting Date: Final date of the last finalized pay run Period Paid To Date: Date the employee is paid up…
Update the Company details such as the ABN
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Copy a Company » Update the Company details such as the ABN
*If you haven’t previously used this ABN, you will need to Add a new Company (ABN) into your existing STP (SuperChoice) Account If your Company is not already open, Open your Company Once your Company is open; Click File > Edit or Click File > Company >…
Assign the Loan Repayment Deduction to the Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Assign the Loan Repayment Deduction to the Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit > Pay Run > Pay Setup – Basic > Setup Variable Deduction. Click New. Select Loan Repayment from the drop-down…
Check your Employees total hours worked before the Pay Run is commenced
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Check your Employees total hours worked before the Pay Run is commenced
!To learn more about these changes, please access Changes to the Horticulture Award Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary. Navigate to Report Selection Criteria. Change Report by from All Employees to…
Print the Pay Rates Reports to display Director’s Fees Payments
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Pay Rates Reports to display Director’s Fees Payments
!The option to select Director’s Fees as a specific Item or Centre will only be available if you have followed How do I add a Director’s Fees Pay Rate? here Click Reports > Print Reports or Click Reports from the Side Bar. Select the Pay Rates…
How do I record my Employees Leave Dates during the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I record my Employees Leave Dates during the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and select…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
Schedule 5 (Back Pay, Commission, Bonus) Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Schedule 5 (Back Pay, Commission, Bonus) Pay Rates
Back Pay, Commission, Bonus (A) Method A: Used for any additional payments made regardless of the financial year the additional payment applies to. This includes all back payments, commissions, bonuses or similar payments. Back Pay, Commission, Bonus (B…
Pay Advice Slips – LARGE FONT (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips – LARGE FONT (Pay Slips)
The Pay Advice Slips – LARGE FONT Report in Pay Slips is identical to the Pay Advice Slips – LARGE FONT Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Process Pays by Pay Cycle (Multiple Pay Periods)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Pay Cycle (Multiple Pay Periods)
!Please ensure you process each Pay Cycle based on the Payment Date Example – Monthly Payment Date = 12th April 2022, Fortnightly Payment Date = 13th April 2022. The Monthly Pay Run must be processed BEFORE the Fortnightly Pay Run. Once Pay Day has opened,…
The database could not be checked, please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The database could not be checked, please contact e-PayDay Support
The version of the database does not match the version of the software. This can occur after a computer OS upgrade OR in a client/server situation, where only SOME PC’s has been upgraded. Close e-PayDay® Read here to Download the latest e-PayDay® Upgrade or…
View the status of ALL e-PayDay® Extensions
e-PayDay® Legacy Explained » Options Menu » View the status of ALL e-PayDay® Extensions
Click Options > e-PayDay® Extensions > Extension Status.
Removal of the Calendar Month Employer Superannuation Guarantee Rule
New Features, Known Issues and Frequently Asked Questions » Payroll News Archive » Mandatory Employer Superannuation Guarantee Changes from 1 July 2022 » Removal of the Calendar Month Employer Superannuation Guarantee Rule
From 1st July 2022, the $450.00 Calendar Month Super Rule has been removed. This means that unless the employee is under 18 or a domestic/private worker and works more than 30 hours per week, superannuation will accrue from the first dollar they earn. To remove the…
Use previous e-Cost™ Cost Centre information in the current pay run
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Set up Cost Centres (e-Cost™) » Use previous e-Cost™ Cost Centre information in the current pay run
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Edit > Pay Run Preferences Navigate to e-Cost™ (Cost Centre) Options and select as required; All: Use previous e-Cost™ Cost…
Where do I set Superannuation to only calculate on the Higher Pay Rate?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Where do I set Superannuation to only calculate on the Higher Pay Rate?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to Details. Select Calculated on Higher Pay…
Where do I set Superannuation to only calculate on the Lower Pay Rate?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Where do I set Superannuation to only calculate on the Lower Pay Rate?
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Superannuation. Navigate to Details. Select Calculated on Lower Pay…
Resync your Accounting Export Data if you’re missing some Pay Runs from your Accounting Software
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Resync your Accounting Export Data if you’re missing some Pay Runs from your Accounting Software
Each time a pay run is completed (posted), the Pay Run Information will be automatically exported. If your Company is not already open, Open your Company Once your Company is open; Click File > Accounting Export (e-Port™) > Configure Accounting Data Export…
Pay Advice Slips (1 Up) (DL Envelope) (Pay Slips)
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Pay Slips Overview » Pay Advice Slips (1 Up) (DL Envelope) (Pay Slips)
The Pay Advice Slips (1 Up) (DL Envelope) Report in Pay Slips is identical to the Pay Advice Slips (1 Up) (DL Envelope) Report in Pay Day Reports, with exception to the following Report Selection Criteria; Pay Period This option is locked and unavailable for…
Pay your Superannuation Contributions through American Express (Reward Pay)
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period » Pay your Superannuation Contributions through American Express (Reward Pay)
Navigate to RewardPay and click More Information. Click LOGIN. Enter your Username and Password then click LOGIN. Click In Cart. Select the Order you wish to submit by clicking the Order Number. Click Confirm to pay the outstanding contributions. Scroll down on…
Some or all of my Pay Slips are missing
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Some or all of my Pay Slips are missing
Click Pay Day from the Side Bar. Click Pay Slips Navigate to Show available Reports Deselect Active. Select Inactive. If the report you require is now displayed, click Configure. Select Show Report for each Pay Slip you wish to have available for…
Pay Day Reports Overview
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Reports Overview
*Due to Single Touch Payroll, ATO and Fair Work requirements, Pay Advice Slips (1 Up) (Plain Paper A4 – Trading Name) and e-Mail Pay Advice Slips (1 Up) (Plain Paper A4 – Trading Name) have been depreciated in Version 18. Read more here Access to Pay Day…
Pay Day Health Check
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » Pay Day Health Check
Health Check from the Pay Day Menu allows you to run a comprehensive check on your data to ensure there are no errors. Check Paytotals, Paylines: Compares the Pay Totals and Pay Lines from all finalised pay runs Check YTD Balances against Transactions: Compares the…
Access Company Pay Messages
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Access Company Pay Messages
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Messages or Click File > Company > Pay Slip Messages
Cessation / Termination Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Cessation / Termination Pay Rates
!Presently there are no default Termination Pay Types for Unused RDOs or Time Off In Lieu. As these payments are generally considered to be ETPs, the relevant leave balance will need to be reduced once the pay run is completed. !If you are unsure which Pay Types apply…
Pay Run mis-match
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Run mis-match
The above alert is displayed when pay run data for this employee exists in the database for the dates selected. Select Yes to load the existing Pay Run Data from the database Select No to load the employees normal pay run data Select Cancel to close the Employees…
System Default Pay Types
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types
Ordinary and Overtime Pay Rates Award Rate Time & Half Double Time Leave Pay Rates Annual Leave Annual Leave + Loading Personal Leave Long Service Leave RDO’s Public Holiday Paid Parental Leave TIL Accrued TIL Taken Banked…
Pay Slip XML Export
e-PayDay® Legacy Explained » Pay Slip XML Export
The Pay Slip XML Export has been designed for integration with 3rd parties who wish to consume the pay run information (eg. Employee Self Service and Online HR Services). The data can be imported, constructed and displayed by the end user in any format they…
Search in Pay Types
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Search in Pay Types
Click Pay Types > Search Pay Types or Click Pay Types from the Side Bar then click Search. Navigate to *Enter your search details. . . * Select the setting you wish to change in Search in. If required, change Search By and enter Search For. Click…
Reprint previous Pay Slips
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Reprint previous Pay Slips
To reprint Pay Slips for a single pay period Click Pay Day from the Side Bar Navigate to Last Posted Pay Run (3rd date box on the left-hand side of the window). If you require the Last Posted Pay Run,l double click on the Date displayed, otherwise click on the…
FAST-Pay™ Specification
e-PayDay® Legacy Explained » Pay Day Menu » Pay Day Overview » FAST-Pay™ Specification
FAST-Pay™ is the ability to import already interpreted data from another system, pre-filling the pay run for review by following Process a Pay Run using FAST-Pay™ The File should be named FASTPAY.CSV and created using Notepad ( CSV (ASCII Text)). In order to…
Add a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Pay Rate
*For a complete explanation of each of the accrual options, please read here. During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the…
Edit a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Inactive. Select Active. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Duplicate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Duplicate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Pay Type ‘Pay Type Name’ ? Click Yes. The…
What is a Grace Period?
e-PayDay® Legacy Explained » Awards & Agreements Menu » Award Interpretation (e-Award™) » Add Shift Profiles » What is a Grace Period?
A Grace Period is when rounding rules are applied. If an Employee clocks in (or out) during the Grace Period, the time is automatically rounded based on the rules you have set. There are a few different examples for setting up a Grace Period. Two have been detailed…
The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
Install the SOAP Toolkits which is located in your e-PayDay® data folder (File > Company > Go to Folder > Navigate back to e-PayDay BE Folder)
Warning that e-Cost™ is not active when processing a pay run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Warning that e-Cost™ is not active when processing a pay run
If your Company has previously used e-Cost™ however the Activation Key is no longer recorded in e-PayDay®, an alert will display each time Pay Day is clicked. If you are no longer using e-Cost™ and no longer wish to see these alerts, select Do NOT display…
You’ve been STP Reporting under the wrong ABN for part of the Financial Year
Single Touch Payroll (STP) reporting explained. » STP Reporting under an incorrect ABN » You’ve been STP Reporting under the wrong ABN for part of the Financial Year
!If a new Company was created when the ABN changed. please refer to You’ve been STP Reporting under the wrong ABN for the whole Financial Year instead of the below. !If a new Company was not created when the ABN changed, please refer to the below…
Update the Contact Name for STP Submissions in the Company
Single Touch Payroll (STP) reporting explained. » Update the Contact Name for STP Submissions » Update the Contact Name for STP Submissions in the Company
Click File > Company > Government. Click STP Info then Click here to Add/Edit STP Reporting Information Click Edit. Update the Contact Name Click Save then Exit then click Exit to close the Company window.