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TFN Declaration
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » TFN Declaration
!When reporting using Single Touch Payroll, an Employees Tax File Number Declaration must be sent with your Pay Event Submission, when they are included in their very first pay run in e-PayDay®. Please follow Where do I enter my Employees TFN Declaration details for…
ETP – No TFN (47%)
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Cessation / Termination Pay Rates » ETP – No TFN (47%)
ETP – No TFN (47%) ETP – No TFN (47%) is used as part of a Cessation (Termination) Pay Run, where an employee has omitted from providing you with their Tax File Number. Any payments made using this type will be taxed at the relevant rate, which is…
ETP – Foreign Resident / No TFN (45%)
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Cessation / Termination Pay Rates » ETP – Foreign Resident / No TFN (45%)
ETP – Foreign Resident / No TFN (45%) ETP – Foreign Resident / No TFN (45%) is used as part of a Cessation (Termination) Pay Run, where an employee is considered a foreign Resident who has omitted from providing you with their Tax File Number. Any…
Add a Foreign Resident who has provided thier TFN or selected I have made a separate application/enquiry to the ATO for a new or existing TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a Foreign Resident who has provided thier TFN or selected I have made a separate application/enquiry to the ATO for a new or existing TFN
!A Foreign Resident Employee is an Employee who has selected that they are A foreign resident for tax purposes on their Tax File Number Declaration. Due to their Employment status, they cannot be reported under Single Touch Payroll and therefore will be…
Add an Australian Resident who has provided thier TFN or selected I have made a separate application/enquiry to the ATO for a new or existing TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add an Australian Resident who has provided thier TFN or selected I have made a separate application/enquiry to the ATO for a new or existing TFN
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a Foreign Resident who has not provided thier TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a Foreign Resident who has not provided thier TFN
!A Foreign Resident Employee is an Employee who has selected that they are A foreign resident for tax purposes on their Tax File Number Declaration. Due to their Employment status, they cannot be reported under Single Touch Payroll and therefore will be…
Error – TFN Declaration, Declaration Date is missing or invalid
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Post / Finalise / Complete your Pay Run » Error – TFN Declaration, Declaration Date is missing or invalid
!The Employee Tax File Number Declaration must be replicated and automatically submit with the Employee first Pay Run when using Single Touch Payroll. If you are receiving the above alert when attempting to post the pay run, Double-click on the Employee’s…
Add an Australian Resident who has not provided thier TFN
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add an Australian Resident who has not provided thier TFN
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Suppress (hide) Tax File Number’s (TFN) in all Superannuation Reports
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Suppress (hide) Tax File Number’s (TFN) in all Superannuation Reports
Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to Superannuation Reports. Deselect Display Employee Tax File Number?. Click Save then Exit
Enter your Employees TFN Declaration details for submission with your next pay run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run » Enter your Employees TFN Declaration details for submission with your next pay run
*To learn more about where the Employees information is collected from in e-PayDay® to complete the Tax File Number Declaration, please access TFN Declaration Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click…
Allowances YTD ATO Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Allowances YTD ATO Summary
Report Name: Allowances YTD ATO Summary Example: Preview an example of the Allowances YTD ATO Summary Report here Use: The Allowances YTD ATO Summary Report is designed to display all allowances displayed separately in the Allowance Box on the Payment…
What do I do if e-PayDay® states my Employees TFN is invalid?
New Features, Known Issues and Frequently Asked Questions » Employees » What do I do if e-PayDay® states my Employees TFN is invalid?
When a TFN is entered for an Employee, it is automatically checked against the inbuilt algorithm provided by the ATO. If e-PayDay® states your Employees TFN is invalid, the TFN entered does not match the ATO’s algorithm. Refer to the Employee to ensure the TFN…
Send a Full File Replacement to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Reverse and make amendments to your very last pay run » Send a Full File Replacement to the ATO
*Read more about what information is included in a Full File Replacement Submission here. Once the Pay Run has been posted, an alert will display. Ensure Full File Replacement (FFR) is selected. Tick the checkbox next to I am notifying the ATO; Click Click here…
Error -2147467259 – Not a Valid Bookmark.
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » Error -2147467259 – Not a Valid Bookmark.
Request a Support Call here as our Team will need to assist you with repairing all databases. Close e-PayDay® Read here to Download the latest e-PayDay® Update and Install as Administrator Right-Click on your Desktop Shortcut and select Properties Click…
Correct a mistake that has been reported to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO
No matter what you call them, any changes to a previously reported pay run are called a “Fix” under STP. Rolling back a pay run is now only to be used as a last resort, not as a normal payroll procedure. With real-time reporting under STP, a rollback is not…
FAST-Bank™ Upload: Lodgement Reference (columns 63-80) must be justified
New Features, Known Issues and Frequently Asked Questions » Known Issues and Resolutions » FAST-Bank™ Upload: Lodgement Reference (columns 63-80) must be justified
Depending on which information is missing, either Edit your Company or Edit your Employees to insert the missing Lodgment Reference then recreate and upload your updated FAST-Bank™ File.
Send an Update Event to the ATO
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Send an Update Event to the ATO
*What information is included in an Update Event Submission? Click Tax > STP > Submit Update. Select ALL Employees or select Selected and hold down ctrl while selecting the employees you require. Click Ok Tick the checkbox next to I am notifying the ATO; Click…
The Original and New Super Funds must have matching Fund Period Start Dates. No Super Fund payment data can be updated
New Features, Known Issues and Frequently Asked Questions » Employees » The Original and New Super Funds must have matching Fund Period Start Dates. No Super Fund payment data can be updated
The Period Start Date of each Superannuation Fund must be identical. Otherwise, the employee cannot be transferred to the new fund. To resolve this issue, the Period Start Date for the Superannuation Fund you are attempting to assign the employee to, must be edited…
The pay run is unable to be posted as your Accounting Export Path could not be located.
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » The pay run is unable to be posted as your Accounting Export Path could not be located.
If you MANUALLY ENTER the payroll information into your Accounting Software and DO NOT export any information from e-PayDay® Select Exit. Click Utilities > Clear OEM Value. Navigate back to Pay Day and click Post If you export to an Accounting Solution…
Employee should be on leave until XX/XX/2XXX.
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee should be on leave until XX/XX/2XXX.
This alert is displaying due to one of the following reasons; The last pay run processed for this employee contained leave and these dates encapsulate the next pay period. The Period Paid to Date has incorrectly completed, as this date has been transposed from…
The URL Link configuration data file can not be found
New Features, Known Issues and Frequently Asked Questions » Installation » The URL Link configuration data file can not be found
!The Links.INI file is missing from your e-PayDay BE Folder Read here to download and install Full Install/Upgrade for the current financial year Once downloaded, double click E-PAYDAY_LEGACY_202X.exe to start the e-PayDay® Installation. Click Next > on the…
Employer SG (Superannuation Guarantee) is accruing when it shouldn’t be
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employer SG (Superannuation Guarantee) is accruing when it shouldn’t be
!If you make changes to an Award & Agreement, it will also affect any other Employees that are assigned. You can ensure no other Employees are linked to the same Award & Agreement (as the one you are amending) by following Step 1 below. If your Employee’s…
Install e-PayDay® on a New Computer to restore your e-PayDay BE Folder into C:\
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a New Computer to restore your e-PayDay BE Folder into C:\
On the old Computer, copy the e-PayDay BE folder Within e-PayDay®, Click File > Company > Go to Folder. Minimize this window. Close e-PayDay®. Re-maximise the previously minimized window. Navigate back to the e-PayDay BE folder. Right-Click on the e-PayDay BE…
Tax Menu
e-PayDay® Legacy Explained » Tax Menu
Tax STP: Single Touch Payroll Reporting Options Submit Update: An STP Update Event is used to update the ATO of changes that do not affect W1 (Gross Wages) and W2 (Tax). This file is also used when first reporting with STP, to advise the ATO of payments…
One or more Payees have been physically paid the correct amount; however, it was never reported to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » One or more Payees have been physically paid the correct amount; however, it was never reported to the ATO
As e-PayDay Legacy does not include the ability to process a Missed Pay Run, this type of correction is completed by either Rolling back to before the ‘issue’ occurred, entering the missing employee/s, posting the pay run and re-entering any pay runs…
Can multiple Employees be linked to the same Award & Agreement?
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Can multiple Employees be linked to the same Award & Agreement?
Yes, multiple Employees CAN be linked to the same Award & Agreement if their Employment Conditions are the same, with exception to their rate of pay. Simply define the base rate in the Award & agreement, then edit the Employee to pay them more. Click Employees >…
The database could not be checked, please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The database could not be checked, please contact e-PayDay Support
The version of the database does not match the version of the software. This can occur after a computer OS upgrade OR in a client/server situation, where only SOME PC’s has been upgraded. Close e-PayDay® Read here to Download the latest e-PayDay® Upgrade or…
The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
Install the SOAP Toolkits which is located in your e-PayDay® data folder (File > Company > Go to Folder > Navigate back to e-PayDay BE Folder)
Employer Periodic SG Contributions
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employer Periodic SG Contributions
Report Name: Employer Periodic SG Contributions Example: Preview an example of the Employer Periodic SG Contributions Report here Use: The Employer Periodic SG Contributions Report is designed to display Super which has accumulated during the Report…
Preview a Report
New Features, Known Issues and Frequently Asked Questions » Reporting » Preview a Report
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Report you require Navigate to Report Selection Criteria and update as required. Click Preview.
Print a Report
New Features, Known Issues and Frequently Asked Questions » Reporting » Print a Report
Click Reports > Print Reports or Click Reports from the Side Bar. Select the report you wish to print Select the Report Selection Criteria you require Click Print
Add a Company
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a Company
*When a New Company is created, the Templates Databases are used to create example Awards & Agreements, Pay Types and a Superannuation Fund to help you get started. The information used to create a new Company is the name information used in the Practice Company (eg.…
Open a Company
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Open a Company
Click File > Open. Select the Company you wish to access. Click Open.
Edit a Company
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Edit a Company
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit or Click File > Company > Company Details Change any details as necessary. Click Save then Exit.
Copy a Company
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Copy a Company
If the Company you wish to copy is not already open, Open your Company Once the Company you wish to copy is open; Click File > Copy. An alert will display: You are about to make a copy of THIS company. Do you want to continue? Click Yes to continue. In File Name,…
Duplicate a Company
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Duplicate a Company
If the Company you wish to duplicate is not already open, Open your Company Once the Company you wish to duplicate is open; Click File > Duplicate. An alert will display: You are about to duplicate THIS company.. Do you want to continue? Click Yes to continue. In…
Delete a Company
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Delete a Company
If the Company you wish to delete is not already open, Open your Company Once the required Company is open; Click File > Delete An alert will display: You are about to delete the company ‘Example Company’. Are you sure ? Click Yes. An alert will…
Close a Company
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Close a Company
Once your Company is open; Click File > Close.
Add a Deduction
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Deduction
*For a complete explanation of each of the accrual options, please read here. !Under Single Touch Payroll, Deductions are only Itemised for reporting to the ATO if it is Workplace Giving or Fees. Click Pay Types > New Deduction or Click Pay Types from the Side…
Edit a Deduction
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Deduction
Click Pay Types > Edit Deduction or Click Pay Types from the Side Bar Select the Deduction to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Deduction
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Deduction
Click Pay Types > Edit Deduction or Navigate to Status. Deselect Inactive. Select Active. Select the Deduction to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then Exit.
Reactivate a Deduction
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Deduction
Click Pay Types > Edit Deduction or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Deduction to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Duplicate a Deduction
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Duplicate a Deduction
Click Pay Types > Edit Deduction or Click Pay Types from the Side Bar Select the Deduction to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Pay Type ‘Pay Type Name’ ? Click Yes. The…
Add a Schedule 5, Method A Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Back Payment, Bonus, Commission or Similar Payment (Schedule 5) Pay Rate » Add a Schedule 5, Method A Pay Rate
THE INSTRUCTIONS BELOW ARE AN EXAMPLE ONLY AND ARE NOT A SUBSTITUTE FOR OBTAINING ADVICE. WE RECOMMEND TO CONTACT YOUR TAX PROFESSIONAL BEFORE SETTING UP ANY PAY RATES, ALLOWANCES OR DEDUCTIONS. Click Pay Types > New Pay Rate or Click Pay Types from the Side…
Delete a Pay Type during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Delete a Pay Type during a Pay Run
When composing the Employees Pay, Click ? next to the required Leave Pay Type. Click Delete Pay Line.
Pay Rate is in use elsewhere. It can’t be set to inactive.
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Pay Rate is in use elsewhere. It can’t be set to inactive.
The Pay Rate you are attempting to mark as inactive is assigned to an Employee, regardless of the Employee status (eg. Archived in a previous financial year). The Pay Rate needs to be unassigned first before it can be made inactive. Take note of the Pay Rate DBID…
Super Fund is in use elsewhere. It can’t be set to inactive.
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » Super Fund is in use elsewhere. It can’t be set to inactive.
The Super Fund you are attempting to mark as inactive is assigned to an Employee. The Super Fund needs to be unassigned first before it can be made inactive. It’s possible that Employee Superannuation Personal Contribution Details were not updated when the…
Export a PDF Report
New Features, Known Issues and Frequently Asked Questions » Reporting » Export a PDF Report
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Report you require Navigate to Report Selection Criteria and update as required. Click Export PDF
Add a Salary Agreement
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Salary Agreement
!An annual salary can’t be less than the minimum entitlements an employee is entitled to under the award or registered agreement that applies and the National Employment Standards. Please ensure you have read Salary payments Click Awards & Agreements > New…
Add a Casual Agreement
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Casual Agreement
Select Awards & Agreements > New Award or Agreement The following window will be displayed, Select the Award from the drop-down menu !If there a suitable option does not exist for your employee, please follow Add a new Award Description: Enter the…
Add a new Employee
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee
!It is the responsibility of all Australian businesses to employ legal workers. A person is a legal worker if they are: – An Australian citizen – An Australian permanent resident – A New Zealand citizen, or – A foreign national with a…
Request a New Feature
e-PayDay® Legacy Explained » Help Menu » Request a New Feature
Visit our Software Support Services website here Once the webpage loads, select Support Requests in Category Select the Days Available for assistance. Enter the Time available until (AEST) for assistance. Enter your Contact Name Enter your Telephone…
Add a J.P.D.A Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add a J.P.D.A Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Export a .CSV Report
New Features, Known Issues and Frequently Asked Questions » Reporting » Export a .CSV Report
Depending on the report window you have open, select the report you wish to preview Select the Report Selection Criteria you require Click Preview Once the report is previewed, click the Export Icon in the top left of the preview window. In Format, select…
Add a Variable Deduction
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Set up the ability to pay Employees using FAST-Bank™ » Variable Deductions disbursed with FAST-Bank™ » Add a Variable Deduction
Click Pay Types > New Deduction or Click Pay Types from the Side Bar, Navigate to Pay Type, click on the drop-down menu and change to Deduction then click New. Enter the Description. In Deducted by, select Per Pay Period. Select Variable Deduction Amounts from…
Add a J.P.D.A Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a J.P.D.A Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Open a Company Archive
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Open a Company Archive
Once the Archive is open, you are able to access the information that was entered within the Financial Year that you selected and also produce an STP EOFY File and Print/Preview Payment Summaries. You CANNOT produce a pay run or backup while you are in your Archived…
Add a Reminder / Note
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Add a Reminder / Note
If your Company is not already open, Open your Company Once your Company is open; Click File. Click Reminders / Notes. Click New. Set the Due Date as required. Add Details of the Reminder / Note as Required. Enter the User Name (who set up the Reminder). Click…
Delete a Reminder / Note
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Delete a Reminder / Note
If your Company is not already open, Open your Company Once your Company is open; Click File. Click Reminders / Notes. Select the Reminder / Note you wish to delete. Click Delete. An alert will display: Do you want to delete the current record ? Click…
Add a Cost Centre
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Set up Cost Centres (e-Cost™) » Add a Cost Centre
Click File > Cost Centres (e-Cost™). Click New. Enter an Abbreviation (short descriptive code) for the new Cost Centre. Abbreviation is limited to 8 Characters. Choose an existing Primary Cost Centre from the drop-down menu OR add a new Primary Cost Centre. If…
Edit a Superannuation Fund
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » Edit a Superannuation Fund
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Add a Superannuation Fund
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a Superannuation Fund
!If you use the Ozedi SuperStream Gateway, log on to the SuperStream Portal then click Fund Index to locate the details required below. Click Super Manager > New Fund Enter the Fund and Plan Name. Click Payment. Select the Fund Paid. Frequency, Generally we…
Add a Deduction Payee
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Deduction Payee
Add a new Deduction Click Pay Types > Pay / Setup Payee Deductions Select the Deduction Payee to edit (click once to highlight). Click Edit. Enter the Deduction Payee Name. Click Payment Details. Select the Deduction Paid frequency. Select the Payment…
Deactivate a Deduction Payee
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Deduction Payee
Click Pay Types > Pay / Setup Payee Deductions Navigate to Status. Deselect Inactive. Select Active. Select the Deduction Payee to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Deduction Payee
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Deduction Payee
Click Pay Types > Pay / Setup Payee Deductions Navigate to Status. Deselect Active. Select Inactive. Select the Deduction Payee to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Edit a Cost Centre
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Edit a Cost Centre
Click File > Cost Centres (e-Cost™). Select the Cost Centre to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Edit a Deduction Payee
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Deduction Payee
Click Pay Types > Pay / Setup Payee Deductions Select the Deduction Payee to edit (click once to highlight). Click Edit. Make any changes as necessary. Click Save then Exit.
Add a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Pay Rate
*For a complete explanation of each of the accrual options, please read here. During a pay run, e-PayDay® will review the award the employee is linked to for the rate of pay and accruals. If there is a tick next to Annual Leave, when this pay rate is used in the…
Edit a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Edit a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to edit (click once to highlight). Click Edit. Change any details as necessary. Click Save then Exit.
Deactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Deactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Inactive. Select Active. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to deselect. Click Save then…
Reactivate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Reactivate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Navigate to Status. Deselect Active. Select Inactive. Select the Pay Rate to edit (click once to highlight). Click Edit. Navigate to Active and click once to select. Click Save then…
Duplicate a Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Duplicate a Pay Rate
Click Pay Types > Edit Pay Rate or Click Pay Types from the Side Bar Select the Pay Rate to duplicate (click once to highlight). Click Duplicate. An alert will display: Do you want to duplicate the Pay Type ‘Pay Type Name’ ? Click Yes. The…
Add a Global Pay Message for a specific Date Range
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Add a Global Pay Message for a specific Date Range
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. Add the Global Pay Slip Message In Company > Pay Slip Messages
Migrate a Stand Alone Install to a Client / Server Install
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Migrate a Stand Alone Install to a Client / Server Install
Copy / move the e-PayDay BE folder from the Stand Alone PC to the Client Server Within e-PayDay®, Click File > Company > Go to Folder. Minimize this window. Close e-PayDay®. Re-maximise the previously minimized window. Navigate back to the e-PayDay BE…
Migrate a Client / Server Install to a Stand Alone Install
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Migrate a Client / Server Install to a Stand Alone Install
Copy / move the e-PayDay BE folder from the Client Server to the Stand-Alone PC Within e-PayDay®, Click File > Company > Go to Folder. Minimize this window. Close e-PayDay®. Re-maximise the previously minimized window. Navigate back to the e-PayDay BE…
Exemption Tax File Numbers
New Features, Known Issues and Frequently Asked Questions » Employees » Exemption Tax File Numbers
!An Exemption Tax File Number is required when adding a new employee if they have not provided you with their actual TFN. *For further information please view the ATO’s documentation here 000-000-000 The Payee has not completed a Tax File Number Declaration…
What do I need to change in e-PayDay® now that I must SuperStream Report to Sunsuper instead of Austsafe?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » What do I need to change in e-PayDay® now that I must SuperStream Report to Sunsuper instead of Austsafe?
*To learn more, please view Sunsuper and Austsafe Merger !If you do not wish to create and upload a SuperStream File, please disregard the below instructions and simply click Super Manager > Super File Format then select No Fund. Update your SuperStream File Format…
Add a Employee who is a foreign resident for tax purposes
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a Employee who is a foreign resident for tax purposes
!A Foreign Resident Employee is an Employee who has selected that they are A foreign resident for tax purposes on their Tax File Number Declaration. Due to their Employment status, they cannot be reported under Single Touch Payroll and therefore will be…
Process a Cessation (Termination) Pay
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process a Cessation (Termination) Pay
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and, therefore, cannot provide payroll advice. We can assist you in using the software to obtain the desired outcome based on guidance…
What is a Grace Period?
e-PayDay® Legacy Explained » Awards & Agreements Menu » Award Interpretation (e-Award™) » Add Shift Profiles » What is a Grace Period?
A Grace Period is when rounding rules are applied. If an Employee clocks in (or out) during the Grace Period, the time is automatically rounded based on the rules you have set. There are a few different examples for setting up a Grace Period. Two have been detailed…
Add a Full-Time Agreement
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Full-Time Agreement
Click Awards & Agreements > New Award or Agreement or Click Award & Agreements from the Side Bar then click New. Select the Award from the drop-down menu. If there are no suitable options for your Employees Next to Award, click Edit (Pencil Icon). Click…
Add a Part-Time Agreement
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add Employees Awards & Agreements (Rates, Rules and Employment Conditions) » Add a Part-Time Agreement
Click Awards & Agreements > New Award or Agreement or Click Award & Agreements from the Side Bar then click New. Select the Award from the drop-down menu. If there are no suitable options for your Employees Next to Award, click Edit (Pencil Icon). Click…
Add a Sole Trader / Contractor
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a Sole Trader / Contractor
*Sole Trader / Contractor and Recipient Created Tax Invoice Click Employees from the Side Bar then click New (Wand Icon). Click Next. In Payee Type, select Sole Trader (Individual). Enter or select the Employees Payee Trading Name Surname. Given…
Add a Working Holiday Maker
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a Working Holiday Maker
!To employ a working holiday maker in Australia on a visa subclass 417 or 462, you must: – Register with the ATO to withhold tax at the working holiday maker tax rate, before making your first payment to the Employee. – Check your worker’s visa…
Add a Sole Trader / Contractor
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a Sole Trader / Contractor
*Sole Trader / Contractor and Recipient Created Tax Invoice !Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has…
Add a FLAT Tax Employee
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Add a new Employee » Add a FLAT Tax Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a Child Support Deduction
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Child Support Deduction
Click Pay Types > New Deduction or Click Pay Types from the Side Bar, Navigate to Pay Type, click on the drop-down menu and change to Deduction then click New. In Description, enter Child Support or create your own Description. In Deducted by, select either Per…
Add a Workplace Giving Deduction
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Workplace Giving Deduction
*To learn more about Workplace Giving, please visit Workplace giving programs !e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can…
Add a FLAT Tax Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Add an Employee (FIRST New Icon) » Add a FLAT Tax Employee
!Before adding the Employee, we recommend 1. Review your Awards/Agreements to determine if a suitable Award/Agreement exists for this Payee. if not, Add a new Award/Agreement. 2. If the Payee has returned the Superannuation standard choice form (or another…
Add a Loan Repayment Deduction
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Add a Loan Repayment Deduction
Click Pay Types > New Deduction or Click Pay Types from the Side Bar, Navigate to Pay Type, click on the drop-down menu and change to Deduction then click New. In Description, enter Loan Repayment. In Deducted by, select Per Lump Sum Leave Amount ( $ or % )…
Back Pay, Commission, Bonus (A)
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Schedule 5 (Back Pay, Commission, Bonus) Pay Rates » Back Pay, Commission, Bonus (A)
Back Pay, Commission, Bonus (A) Back Pay, Commission, Bonus (A) can be used for any additional payments made regardless of the financial year the additional payment applies to, and includes all back payments, commissions, bonuses or similar payments. Learn more…
Add a Primary Cost Centre
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Set up Cost Centres (e-Cost™) » Add a Primary Cost Centre
=# Click File > Cost Centres (e-Cost™). Click New. Navigate to Primary Cost Centre. Click the Pencil Icon. Click New. Enter the Primary Cost Centre Description. If required for Accounting Export (e-Port™), enter an Account No. If required for Accounting…
Add a Pay Location/Department
New Features, Known Issues and Frequently Asked Questions » Employees » Add a Pay Location/Department
!If an Account No & Acc. Job/Cost Code are required for exporting to your Accounting Export (e-Port™), please ensure they are established BEFORE the location is saved as you will be unable to change these settings at any later stage. Click Employees > Edit…
Add a Custom Employee Alert
New Features, Known Issues and Frequently Asked Questions » Employees » Add a Custom Employee Alert
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to Custom Employee Alert. Select the Alert Date. Select the Alert Message from the options below…
Add a new Job Title
New Features, Known Issues and Frequently Asked Questions » Employees » Add a new Job Title
Job Title is currently limited to 30 characters. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Employment. Navigate to Job Title To add a new Job Title, simply…
Add a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Add a Global Pay Message
!Global Pay Slip Messages need to be added before Pay Day processing commences, otherwise, the message will not be available to select. If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click…
Delete a Global Pay Message
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Delete a Global Pay Message
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Slip Messages or Click File > Company > Pay Messages Select the Message to delete (click once to highlight). Click Delete. An alert will display: Are you…
The client you transmitted is not associated with the agent number you supplied and cannot be authorised
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Send your Pay Event and complete any previous submissions waiting for a response » The client you transmitted is not associated with the agent number you supplied and cannot be authorised
Your client has not authorized you to allow the lodgement of Single Touch Payroll (STP) reports so you will need to contact the ATO. Please see Registered agents providing a payroll service Then read here
How do I add a new Cost Centre during a Pay Run?
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » How do I add a new Cost Centre during a Pay Run?
When composing the Employees Pay, click Cost Centres. Click New. Enter an Abbreviation (short descriptive code) for the new Cost Centre. Abbreviation is limited to 8 Characters. Choose an existing Primary Cost Centre from the drop-down menu OR add a new Primary…
Allocate a new Cost Centre to an Employee during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Allocate a new Cost Centre to an Employee during a Pay Run
When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Click Pay Setup and select Basic. Navigate to Available Cost Centres. Click on the drop-down arrow and select the new Cost Centre you wish to be automatically displayed when…