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Banked Hours Accrued and Banked Hours Taken
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » Banked Hours Accrued and Banked Hours Taken
Banked Hours Accrued *Banked Hours refers to a type of arrangement that allows (or requires) employees to accrue overtime which can be taken as Leave at a later stage. For example, an employee works 38 hours normal time and 5 hours overtime. The employee chooses to…
TIL Accrued and TIL Taken
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » TIL Accrued and TIL Taken
TIL Accrued *Time in Lieu (TIL) refers to a type of arrangement that allows (or requires) employees to accrue overtime which can be taken as Leave at a later stage. For example, an employee works 38 hours normal time and 5 hours overtime. The employee chooses to…
RDO / TIL
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » RDO / TIL
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Days: Number of days entitlement to RDO / TIL. Hours: Number of hours entitlement to RDO / TIL based on the hours set in…
Process Pays by Individual Employee with Banked Hours Accrued
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Banked Hours Accrued
!Banked Hours Accrued will increase the Employees Banked Hours / RDO’s Balance and no payment will be received for this type. If a payment is required, please follow How do I process a Pay Run with Time In Lieu (TIL) Taken? below, When composing the Employees…
RDO’s
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » RDO’s
RDO’s RDO’s is used when an Employee is taking a portion of their RDO entitlement and is used in lieu of Award Rate. These payments will be taxed at the marginal rate, which is the same tax rate as their NORMAL Pay. All payments made using this type…
Process Pays by Individual Employee with Banked Hours Taken
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Banked Hours Taken
When composing the Employees Pay, adjust the Award Rate QTY by deducting the Banked Hours Taken hours. Click Line 2. Select Banked Hours Taken. Enter the Banked Hours Taken QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am…
Enter the Employees RDO’s / TIL Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees RDO’s / TIL Accrual Entitlement
*RDO’s / TIL can either be set up as an Accrual (similar to Annual Leave, as below) or by Banking Hours by following here and here. Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or…
RDO Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » RDO Summary
Preview an example of the RDO Summary Report here The RDO Summary Report details Employee Code Employee Name Date Hired Pay Location RDO’s accrued displayed in hours RDO’s accrued displayed in days RDO’s taken displayed in hours RDO’s…
Process Pays by Individual Employee with TIL Accrued
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Accrued
!Time In Lieu (TIL) Accrued will increase the Employees TIL Balance and no payment will be received for this type. If a payment is required, please follow How do I process a Pay Run with Time In Lieu (TIL) Taken? When composing the Employees Pay, adjust the Award…
e-Leave™ Register (RDO’s)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (RDO’s)
Preview an example of the e-Leave™ Register (RDO’s) Report here The e-Leave™ Register (RDO’s) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (RDO’s)…
Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing
!If you make changes to an Award & Agreement, it will also affect any other Employees that are assigned. You can ensure no other Employees are linked to the same Award & Agreement (as the one you are amending) by following Step 1 below. If your Employees Leave…
Process Pays by Individual Employee with TIL Taken
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with TIL Taken
When composing the Employees Pay, adjust the Award Rate QTY by deducting the TIL Taken hours. Click Line 2. Select TIL Taken. Enter the TIL Taken QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax…
Process Pays by Individual Employee with RDO’s
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with RDO’s
When composing the Employees Pay, adjust the Award Rate QTY by deducting the RDO hours. Click Line 2. Select RDO’s. Enter the RDO QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being prompted to Tax Average Leave…
Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are accruing when they shouldn’t be
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are accruing when they shouldn’t be
!If you make changes to an Award & Agreement, it will also affect any other Employees that are assigned. You can ensure no other Employees are linked to the same Award & Agreement (as the one you are amending) by following Step 1 below. If your Employees Leave…
EXAMPLE: Use Fixed Daily Hours of __:__ when total hours are between __:__ and __:__ hours
e-PayDay® Legacy Explained » Awards & Agreements Menu » Award Interpretation (e-Award™) » EXAMPLE: Use Fixed Daily Hours of __:__ when total hours are between __:__ and __:__ hours
This setting will automatically override any settings in the Shift Hours Profile where the Clock In/Out times can be matched. If the hours are unable to be matched, the rules set in the Shift Hours Profile will be used instead. Scenario – Once an Employee works…
How do I view my Employees recorded periods of RDO’s?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of RDO’s?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select RDO’s.
Employee Hours Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee Hours Summary
Preview an example of the Employee Hours Summary Report here The Employee Hours Summary Report details Employee Code Employee Name Pay Run Posting Date Pay Location Total Hours Ordinary Pay and Public Holidays Total Hours Overtime Total Hours Personal…
Print the Employee Hours Summary for a specific Employee/s
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Employee Hours Summary for a specific Employee/s
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary Report. Navigate to Report Selection Criteria. Change Report by from Active Employees to *Specific Employee/s. Select the Employee or Employees your require by…
Employee Overtime Hours Summary
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee Overtime Hours Summary
Preview an example of the Employee Overtime Hours Summary Report here The Employee Overtime Hours Summary Report details Employee Code Employee Name Pay Run Posting Date Pay Location Ordinary and Public Holiday Hours Ordinary and Public Holiday Gross…
e-Leave™ Register (TIL)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (TIL)
Preview an example of the e-Leave™ Register (TIL) Report here The e-Leave™ Register (TIL) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (TIL) Report allows you to…
Employee’s Hours (QTY) are not being displayed on their Pay Slip
New Features, Known Issues and Frequently Asked Questions » Reporting » Employee’s Hours (QTY) are not being displayed on their Pay Slip
Typically this will be as the Employee and/or their Award & Agreement has been set to Salary. Verify which award the Employee is linked to, read here If required, Edit the Employee’s Award Click Awards & Agreements > Edit Awards & Agreements or Click…
How do I view only Taken Leave records?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view only Taken Leave records?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Status. Tick Taken and untick…
Personal Leave Accrual
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Personal Leave Accrual
Preview an example of the Personal Leave Report here The Personal Leave Report details Employee Code Employee Name Pay Location Personal Leave accrued displayed in hours Personal Leave accrued displayed in days Personal Leave taken displayed in hours Personal…
Personal Leave with Date Hired
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Personal Leave with Date Hired
Preview an example of the Personal Leave with Date Hired Report here The Personal Leave Report details Employee Code Employee Name Date Hired Pay Location Personal Leave accrued displayed in hours Personal Leave accrued displayed in days Personal Leave taken…
JobMaker Hiring Credit Minimum Hours Declaration
New Features, Known Issues and Frequently Asked Questions » Payroll News Archive » JobMaker Hiring Credit » JobMaker Hiring Credit Minimum Hours Declaration
!Employers are required to inform the ATO when a nominated employee has met the minimum hours test through Single Touch Payroll (STP) Submissions by using a JMHC-PXX Allowance. You will need to report quarterly that the eligibility criteria have been met. Click…
Employee BarCode/s
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee BarCode/s
Preview an example of the Employee BarCode/s Report here The Employee BarCode/s Report details Company Name Pay Location Employee Code Employee Name Employee Clock ID The Employee BarCode/s Report allows you to select from the following Report Selection…
Change the Tax Treatment assigned to an Allowance/s and/or Deduction/s
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Review your Employees Allowance and Deduction Balances » The Tax Treatment assigned to your Allowance or Deduction is incorrect » Change the Tax Treatment assigned to an Allowance/s and/or Deduction/s
Click Pay Types from the Side Bar Navigate to Pay Type, click on the drop-down menu and change to Allowance. Select the Allowance to edit (click once to highlight). Click Edit. Navigate to Tax Treatment. Click on the drop-down menu and select the appropriate Tax…
Accruals
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Accruals
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Accruals Commence from: Date the Accruals will start accumulating. This can be different to the Date Hired. Accrual Period…
Leave Register (e-Leave™)
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Accruals » Leave Register (e-Leave™)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) e-Leave™ enables you to store Employee Leave information which is often required but not normally kept on record. These additional Leave…
Annual Leave Accrual
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Annual Leave Accrual
*To ensure this report is as accurate as possible, we recommend ensuring your Company has the relevant Annual Leave Loading Percentage set in Company and Leave Loading is selected within the required Employees. Report Name: Annual Leave Example: Preview an example…
Employee BarCode/s (Employee Code)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee BarCode/s (Employee Code)
Preview an example of the Employee BarCode/s (Employee Code) Report here The Employee BarCode/s (Employee Code) Report details Company Name Pay Location Employee Name Employee Clock ID The Employee BarCode/s (Employee Code) Report allows you to select from the…
Record Superannuation Contribution Payment/s
e-PayDay Legacy Payroll Manual » End of Month / Quarter / Financial Year Reporting » Generate your Superannuation Reports and pay the required Contributions for the period » Record Superannuation Contribution Payment/s
Click Super Manager > Pay Super. Select one Super Fund (click once to highlight), Multiple Funds (Hold SHIFT or CTRL and select) or click Select All. Select Mark Funds as Paid. Click Next to preview a list of the Superannuation Funds, Period Start and End Dates,…
Change the STP Codes assigned to your Allowance/s and Deductions
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Review your Employees Allowance and Deduction Balances » The STP Code assigned to your Allowance and/or Deduction is incorrect » Change the STP Codes assigned to your Allowance/s and Deductions
Click Pay Types from the Side Bar Navigate to Pay Type, click on the drop-down menu and change to Allowance. Select the Allowance to edit (click once to highlight). Click Edit. Navigate to STP Code. Click on the drop-down menu and select the appropriate STP…
How do I view my Employees recorded periods of TIL?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view my Employees recorded periods of TIL?
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Click Click here for e-Leave™ Extension. Navigate to Leave Type. Select TIL.
Accrual Calculations
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Accruals » Accrual Calculations
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) The Accrual Calculator displays the TOTAL Accrued, TOTAL Taken, YTD Taken, Current Balance and Estimated Balance for each…
Employee BarCode/s (Employee Clock ID)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee BarCode/s (Employee Clock ID)
Preview an example of the Employee BarCode/s (Employee Clock ID) Report here The Employee BarCode/s (Employee Clock ID) Report details Company Name Pay Location Employee Name Employee Clock ID The Employee BarCode/s (Employee Clock ID) Report allows you to…
Enter your Company Registration Key/s
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Enter your Company Registration Key/s
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit or Click File > Company > Company Details. Click Edit. Enter the 10 digit number as provided by e-PayDay in Company Registration Key. Click Save then…
Employee’s Tax contains cents
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Tax contains cents
If your Employees Tax contains cents, it will be defined by; The Employees Primary Payment Method being set to Cash, The Companies Payment Method being set to Cash. The Companies Round Net Pays setting being set to either ROUND TO THE NEAREST LOWER WHOLE DOLLAR or…
Time Information
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Time Information
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Base Hours Start Time: Daily start time. Finish: Daily finish time. Unpaid Break 1, Unpaid Break 2 & Unpaid Break 3 Start…
Allocate Cost Centre/s to an Employee
New Features, Known Issues and Frequently Asked Questions » Employees » Allocate Cost Centre/s to an Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee you wish to allocate Cost Centres to (click once to highlight). Click Edit. Click Pay Setup and select Basic. Navigate to Available Cost Centres. Click on the drop down…
Process Pays by Individual Employee (including allocation of Hours to Cost Centres)
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres)
Click Pay Day > Process Pays > Individual Employee or Click Pay Day from the Side Bar. Double click on the first employee to be included in this pay run. Ensure the Payment Date and Current Period Ending Date are correct for the Pay Period you wish to…
Check your Employees total hours worked before the Pay Run is commenced
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Check your Employees total hours worked before the Pay Run is commenced
!To learn more about these changes, please access Changes to the Horticulture Award Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary. Navigate to Report Selection Criteria. Change Report by from All Employees to…
Where do I set my Enter Hours in Decimal or HH:MM setting?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Where do I set my Enter Hours in Decimal or HH:MM setting?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Pay Run or Click File > Company > Pay Run Preferences Navigate to Enter Hours In. Select either hh.mm (e.g. 1 hour 30 mins = 1.3 OR 1.30; 1 hour 3 min = 1.03)…
Leave Liability
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Leave Liability
Preview an example of the Leave Liability Report here The Leave Liability Report details Employee Code Employee Name Employees Rate per hour Date (Period) the Leave Liability Estimate is for Pay Location the Employee is paid under Personal Leave…
Payroll Analysis Total Weekly
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Payroll Analysis Total Weekly
Preview an example of the Payroll Analysis Total Weekly Report here The Payroll Analysis Total Weekly Report details Week or Weeks the report has been printed for. Gross Payments Total Tax Total Net Total Personal Leave Total Annual Leave Total…
Payroll Analysis Total Yearly
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Payroll Analysis Total Yearly
Preview an example of the Payroll Analysis Total Yearly Report here The Payroll Analysis Total Yearly Report details Year or Years the report has been printed for. Gross Payments Total Tax Total Net Total Personal Leave Total Annual Leave Total…
Payroll Analysis
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Payroll Analysis
Preview an example of the Payroll Analysis Report here The Payroll Analysis Report details Employee Code Employee Name Pay Run Posting Date/s Gross Payments Tax Net Ordinary and Public Holidays Personal Leave Annual Leave RDO’s Long Service…
Add a Director’s Fees Pay Rate
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » Add a Director’s Fees Pay Rate
!e-PayDay® Payroll Support Personnel are not registered Taxation or BAS agents (members of the Tax Practitioners Board (TPB)) and therefore are unable to provide payroll advice. We can assist you in the use of the software in obtaining your desired outcome based on…
Edit a Superannuation Fund’s Payment History
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » Edit a Superannuation Fund’s Payment History
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to highlight). Click Edit. Click Payment History. Select the Contribution Period you wish to edit. Click Edit. Make the appropriate changes…
Pay Rates List
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Pay Rates List
Preview an example of the Pay Rates List Report here The Pay Rates List Report details Pay Rate DBID Description Report To Value Paid By Annual Leave Personal Leave RDO’s Long Service Leave Taxable SG TIL The Pay Rates List Report allows you…
Leave Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates
Annual Leave Annual Leave + Loading Personal Leave Long Service Leave RDO’s Public Holiday Paid Parental Leave TIL Accrued TIL Taken Banked Hours Accrued Banked Hours Taken
Long Service Leave Accrual
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Long Service Leave Accrual
Preview an example of the Long Service Leave Report here The Long Service Leave Report details Employee Code Employee Name Date Hired Pay Location Long Service Leave accrued displayed in hours Long Service Leave accrued displayed in days Long Service Leave…
Payroll Analysis Total Monthly
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Payroll Analysis Total Monthly
Preview an example of the Payroll Analysis Total Monthly Report here The Payroll Analysis Total Monthly Report details Month or Months the report has been printed for. Gross Payments Total Tax Total Net Total Personal Leave Total Annual Leave Total…
How do I record my Deduction Payee Payment/s?
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions) » How do I record my Deduction Payee Payment/s?
Click Pay Types > Pay/Setup Payee Deductions. Select one Deduction Payee (click once to highlight), Multiple Deduction Payees (Hold SHIFT or CTRL and select) or click Select All. Click Pay Deduction. An alert will display: Deduction Payment for Deduction Name for…
Awards List
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Awards List
Report Name: Awards List Example: Preview an example of the Awards List Report here Use: The Awards List Report is designed to display all Awards/Agreements currently available in Awards and Agreements. Details: Award/Agreement Database ID…
Payroll Analysis – Landscape
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Payroll Analysis – Landscape
Preview an example of the Payroll Analysis – Landscape Report here The Payroll Analysis – Landscape Report details Employee Code Employee Name Pay Run Posting Date/s Gross Payments Tax Net Ordinary and Public Holidays Personal Leave Annual…
Edit an Employee’s Personal Information for STP Reporting
New Features, Known Issues and Frequently Asked Questions » Employees » Edit an Employee’s Personal Information for STP Reporting
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit and update the following information as required, Employee Code Surname. Given Names. Alternate Name (If the employee…
Edit / Change / Update a Superannuation Fund’s SuperStream Details
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » Edit / Change / Update a Superannuation Fund’s SuperStream Details
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to highlight). Click Edit. Click SuperStream. Make the required changes to the following fields, ABN and USI. A USI is not required for a Self…
Employee Reminders and Alerts
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee Reminders and Alerts
Preview an example of the Employee Reminders and Alerts Report here The Employee Reminders and Alerts Report details Employee Code Employee Name Custom Employee Alert Date Custom Employee Alert Message Award Database ID (DBID) Reminder to Change Award Setting…
Known Issues and Resolutions
New Features, Known Issues and Frequently Asked Questions » Known Issues and Resolutions
Invalid Username and Password
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Send your Pay Event and complete any previous submissions waiting for a response » Invalid Username and Password
Reason 1 – The SSP/ATO is experiencing a temporary outage Allow a few hours and reattempt submission by referring to Manually send your Single Touch Payroll Submission Reason 2 – The Username and/or Password entered has been mistyped in the…
Search and Replace (Employees)
e-PayDay® Legacy Explained » Employees Menu » Search and Replace (Employees)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Search and Replace in Employees is designed to detail (and modify) the information contained in the field selected. Search: Complete a…
Employee Transactions
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee Transactions
Preview an example of the Employee Transactions Report here The Employee Transactions Report details Employee Code Employee Name Pay Location Pay Run Posting Date Gross Tax Net Ordinary Pay and Public Holidays Personal Leave Annual Leave Long Service…
After OS Update or Upgrade, Drop-down Menu’s and Side Bar Icons do not function or do not display
New Features, Known Issues and Frequently Asked Questions » Installation » Windows Related Issues » After OS Update or Upgrade, Drop-down Menu’s and Side Bar Icons do not function or do not display
*These steps are generally performed by an IT professional Access C:\Windows\SysWOW64 and C:\Windows\System32 on your PC to confirm if the component MSSTDFMT.DLL exists in either folder If the file exists in C:\Windows\System32 Right-Click the Windows Icon…
Suppress (hide) Tax File Number’s (TFN) in all Superannuation Reports
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Suppress (hide) Tax File Number’s (TFN) in all Superannuation Reports
Click File > Edit then Preferences or Click File > Company > Company Preferences Navigate to Superannuation Reports. Deselect Display Employee Tax File Number?. Click Save then Exit
Print the Pay Rates Reports to display Director’s Fees Payments
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Pay Rates Reports to display Director’s Fees Payments
!The option to select Director’s Fees as a specific Item or Centre will only be available if you have followed How do I add a Director’s Fees Pay Rate? here Click Reports > Print Reports or Click Reports from the Side Bar. Select the Pay Rates…
Employee Date and Address Listing
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee Date and Address Listing
Preview an example of the Employee Date and Address Listing Report here The Employee Date and Address Listing Report details Employee Code Employee Name Pay Period Birthday Date Number of days until next birthday Job Title Location Address The Employee…
Current Time and Attendance Options
e-PayDay® Legacy Explained » File Menu » Time Cards (e-Time™) » Current Time and Attendance Options
Import a FAST-Pay™ File from any of the following providers Aussie Time Clocks WageLoch Time Target MitreFinch Import times from a ACTATek Bio-Clock in e-Time™ Import times from a Generic Text File in e-Time™ Manually enter the employee’s…
Ordinary and Overtime Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Ordinary and Overtime Pay Rates
Award Rate Time & Half Double Time
Family and Domestic Violence Leave
e-PayDay Legacy Payroll Manual » Latest Payroll News Reminder » Family and Domestic Violence Leave
From 1 February 2023, employers with 15 or more employees will be required to provide their employees with 10 days of paid family and domestic violence leave (FDVL) per year. Due to the STP Phase 2 requirements and the development of our new payroll offering,…
Redundancy And Early Retirement Payments
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Cessation / Termination Pay Rates » Redundancy And Early Retirement Payments
Redundancy And Early Retirement Payments Redundancy And Early Retirement Payments is used as part of a Cessation (Termination) Pay Run, where an employee is being ‘paid out’ as part of a Genuine redundancy or early retirement scheme. Any payments made…
Search and Replace (Super Manager)
e-PayDay® Legacy Explained » Super Manager Menu » Super Manager Overview » Search and Replace (Super Manager)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Search and Replace in Super Manager is designed to detail (and modify) the information contained in the field selected. Search: Complete…
Search and Replace (Pay Types)
e-PayDay® Legacy Explained » Pay Types Menu » Search and Replace (Pay Types)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Search and Replace in Pay Types is designed to detail (and modify) the information contained in the field selected. Search: Complete a…
Search and Replace (Deduction Payees)
e-PayDay® Legacy Explained » Pay Types Menu » Pay Types Overview » Deduction Payees Overview » Search and Replace (Deduction Payees)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Search and Replace in Deduction Payees is designed to detail (and modify) the information contained in the field selected. Search:…
Employee WorkCover Details
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Employee WorkCover Details
Preview an example of the Employee WorkCover Details Report here The Employee WorkCover Details Report details Employee Code Employee Name Pay Location Pay Run Posting Date Gross Tax Net Ordinary Pay and Public Holidays Personal Leave Annual Leave Long…
Enter existing Accrual Balances
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Enter existing Accrual Balances
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. Enter the opening accrual balance for Annual Leave in Balance Enter the opening accrual balance for Personal…
How do I check that I have recorded my Superannuation Contribution Payment/s?
New Features, Known Issues and Frequently Asked Questions » Superannuation Funds » How do I check that I have recorded my Superannuation Contribution Payment/s?
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to highlight). Click Edit. Click Payment History. The first record displayed will be the last payment that was recorded when Pay Super was…
System Default Pay Types
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types
Ordinary and Overtime Pay Rates Award Rate Time & Half Double Time Leave Pay Rates Annual Leave Annual Leave + Loading Personal Leave Long Service Leave RDO’s Public Holiday Paid Parental Leave TIL Accrued TIL Taken Banked…
Award Allocation by Employee
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Award Allocation by Employee
Report Name: Award Allocation by Employee Example: Preview an example of the Award Allocation by Employee Report here Use: The Award Allocation by Employee Report is designed to display the Employees details and the Award/Agreement they are linked…
Edit existing Accrual Balances
New Features, Known Issues and Frequently Asked Questions » Employees » Edit existing Accrual Balances
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Accruals. If required, Edit the Balance for Annual Leave Personal Leave Banked Hours / RDO’s TIL As…
Search and Replace (Awards & Agreements)
e-PayDay® Legacy Explained » Awards & Agreements Menu » Search and Replace (Awards & Agreements)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Search and Replace in Awards and Agreements is designed to detail (and modify) the information contained in the field selected. Search:…
Superannuation (Before and After Tax) Deductions
e-PayDay® Legacy Explained » Pay Types Menu » Superannuation (Before and After Tax) Deductions
Concessional (Before Tax) Super Non-Concessional (After Tax) Super
Update your Allowance and Deduction Balances
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Update your Allowance and Deduction Balances
!This procedure will only be successfully completed if ALL Allowances and Deductions (with exception to Concessional (Before Tax) & Non-Concessional (After Tax) Superannuation Contributions) have an STP Code assigned as per Allocate STP Codes to your Allowances and…
Edit existing Allowances and Deductions Balances
New Features, Known Issues and Frequently Asked Questions » Employees » Edit existing Allowances and Deductions Balances
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click Taxation. Click Balances. Click Allow/Deds. EDIT: Select the Allowance or Deduction to edit then click Edit NEW:…
Study and Training Support Loan (STSL)
e-PayDay® Legacy Explained » Tax Menu » Study and Training Support Loan (STSL)
!The government provides financial assistance (in the form of loans) to people undertaking higher education, trade apprenticeships and other training programs. We have responsibility for the collection of these loans through the tax system.. Learn more about Study and…
ACTATek Bio-Clock installation and configuration
e-PayDay® Legacy Explained » File Menu » Time Cards (e-Time™) » ACTATek Bio-Clock installation and configuration
Time and Attendance Installation Guide, read here. Set up your e-Time™ Import Configuration, read here. If not installed already, install SOAP 3.0 Toolkit Generate the Reference Report – Employees Only to obtain your Employees CLOCK ID to enter into the…
Pay Types (Rates, Allowances and Deductions)
New Features, Known Issues and Frequently Asked Questions » Pay Types (Rates, Allowances and Deductions)
Download and Install e-PayDay®
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Download and Install e-PayDay®
Before starting the installation ensure, There is a minimum of 1GB hard disk space available. You are logged in as an Administrator. Antivirus software will allow installations. Some Anti-Virus Software have been known to report a .exe file (install file) as a…
Reports Menu
e-PayDay® Legacy Explained » Reports Menu
Reports Menu Print Reports: Preview, Export PDF or Print all reports Allowances: Preview, Export PDF or Print the Allowances Report Deductions: Preview, Export PDF or Print the Deductions Report Payment Summaries Payment Summaries (All): Preview,…
You cannot edit these Employee’s details as their Payslip is set to ACTIVE.
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » You cannot edit these Employee’s details as their Payslip is set to ACTIVE.
To edit an Employees details while a pay run is active, When composing the Employees Pay, click Edit (Pencil Icon) next to the Employees name. Make any changes as necessary. Click Save and Exit to return to the employees Pay Envelope.
Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
Single Touch Payroll (STP) reporting explained. » Submit your Employee’s Tax File Number Declaration automatically with your next Pay Run
When Single Touch Payroll Reporting, the Employees TFN Declaration should not be sent separately (eg. physically posted or sent via any other method than STP). Once the Employee’s TFN Declaration has been completed within e-PayDay, it will be automatically…
Annual Leave
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Annual Leave
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Weeks: Number of weeks entitlement to Annual Leave. Hours: Number of hours entitlement to Annual Leave based on the hours set…
Personal Leave
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Personal Leave
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details First Year – Days: Number of days entitlement to Personal Leave during the first year of employment. Hours: Number of…
Back up ALL Companies data and archives
e-PayDay® Legacy Explained » Utilities Menu » Back up ALL Companies data and archives
Click Utilities > Backup ALL Companies data and archives. Choose the location to create the Backup to (e.g. USB STICK or EXTERNAL HARD DRIVE). Click Save. Once the backup has completed, click Exit.
Review your Employees Allowance and Deduction Balances
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Review your Employees Allowance and Deduction Balances
!As an STP Code is not required for Concessional (Before Tax) & Non-Concessional (After Tax) Superannuation Contributions, they will not be displayed in this window. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit…
Tax Averaged Leave Prompt during a Pay Run
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Tax Averaged Leave Prompt during a Pay Run
When an Employee is being paid Leave (Annual, Personal, Long Service, RDO’s, TIL Taken, Banked Hours Taken and/ or Public Holidays) in addition to the OTE Hours, and the total hours for the pay exceed what is set in the Employees Award or Agreement the following…
Pay Rates Overview
e-PayDay® Legacy Explained » Pay Types Menu » Pay Types Overview » Pay Rates Overview
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) The Pay Rate Window contains the following options; Help: Opens the relevant section of our online guide (this). Undo: Undo any unsaved…
Pay Periods Processed in Advance (eg. Closed for Christmas Period)
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Pay Periods Processed in Advance (eg. Closed for Christmas Period)
Process Pays as normal by following Pay Run Procedure While composing the pays, add the Leave paid in advance Annual Leave No Loading Annual Leave and Loading Public Holidays Long Service Leave Personal Leave RDO’s TIL Taken Banked…
Accrual Tracking
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Accrual Tracking
Report Name: Accrual Tracking report. Example: Preview an example of the Accrual Tracking Report here Use: The Accrual Tracking Report will display the Leave Entitlements that have accumulated as per the Employees Award and Agreement set up, any leave that has been…
Manually recalculate Employees Accruals
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Manually recalculate Employees Accruals
!The below instructions will only assist if the employee has remained working the same hours for the entire period of employment. If the employee was changed status (eg. from full timje to Part Time) at any point during thier employment, it would be best to print an…