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e-PayDay Legacy Payroll Manual
e-PayDay Legacy Payroll Manual
Welcome to e-PayDay, let’s get you started on your journey to processing your first pay run! Getting Started with e-PayDay We strive to provide you with the most up-to-date information in relation to compliance, legislation, Australian Taxation Office and…
Australian Taxation Schedules in e-PayDay® Legacy
e-PayDay® Legacy Explained » Tax Menu » Australian Taxation Schedules in e-PayDay® Legacy
Schedule 1 – Statement of formulas for calculating amounts to be withheld Schedule 2 – Tax table for individuals employed in the horticultural or shearing industry Schedule 4 – Tax table for return to work payments Schedule 5 – Tax table for back payments,…
Paid Parental Leave
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » Paid Parental Leave
Paid Parental Leave Paid Parental Leave is used when an Employee is receiving financial support from the Australian Government (or your Company, where a policy is applicable) for a newborn or recently adopted child/ren and is used in lieu of Award Rate. These…
Getting Started with e-PayDay® Legacy
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy
Existing Entity previously STP reporting. read our Getting Started Guide here Existing Entity not yet STP reporting. read our Getting Started Guide here New Entity (eg. never processed a pay run for the ABN): read our Getting Started Guide here
Downgrade from e-PayDay® X Legacy to e-PayDay FREEPAY®
New Features, Known Issues and Frequently Asked Questions » Licencing » Downgrade from e-PayDay® X Legacy to e-PayDay FREEPAY®
!Before attempting the below procedure, please 1. Contact Administration and Sales to advise us that you intend to downgrade your subscription. 2. Ensure you have 2 or fewer ACTIVE Employees. 3. Ensure you have only 1 Company/ABN added to the system (excluding…
View the e-PayDay® Support Dashboard
e-PayDay® Legacy Explained » Help Menu » View the e-PayDay® Support Dashboard
Click Help > e-PayDay Support Your Software Client Number and Software Serial Number will be displayed in the top right-hand corner
Locate your BMS ID allocated in e-PayDay® Legacy
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Locate your BMS ID allocated in e-PayDay® Legacy
Click File > Company > Government Click STP Info then Click here to Add/Edit STP Reporting Information Click Edit. Your BMS ID will be displayed here. Click Exit.
Enter the Employees Personal (Sick) Leave Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees Personal (Sick) Leave Accrual Entitlement
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Accruals. Click Personal Leave. Enter the (Days) entitlement for the First year…
Leave Register (e-Leave™)
e-PayDay® Legacy Explained » Employees Menu » Employees Overview » Accruals » Leave Register (e-Leave™)
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) e-Leave™ enables you to store Employee Leave information which is often required but not normally kept on record. These additional Leave…
View the status of ALL e-PayDay® Extensions
e-PayDay® Legacy Explained » Options Menu » View the status of ALL e-PayDay® Extensions
Click Options > e-PayDay® Extensions > Extension Status.
e-Leave™ Register (RDO’s)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (RDO’s)
Preview an example of the e-Leave™ Register (RDO’s) Report here The e-Leave™ Register (RDO’s) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (RDO’s)…
e-Leave™ Register (Annual leave)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Annual leave)
Preview an example of the e-Leave™ Register (Annual leave) Report here The e-Leave™ Register (Annual leave) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (Annual leave)…
e-Leave™ Register (Personal Leave)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Personal Leave)
Preview an example of the e-Leave™ Register (Personal Leave) Report here The e-Leave™ Register (Personal Leave) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (Personal…
e-Leave™ Schedule
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Schedule
Preview an example of the e-Leave™ Schedule Report here The e-Leave™ Schedule Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Schedule Report allows you to select from the…
Finalise e-PayDay® Legacy as you have sold your Business
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have sold your Business
If the new business owners are not continuing with e-PayDay® Send an e-mail to software@e-payday.com.au to cancel your subscription. This e-mail must include your Software Client Number (SCN). Process the final pay run for your ABN, including any Cessation /…
Finalise e-PayDay® Legacy as you have closed your Business
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have closed your Business
Send an e-mail to software@e-payday.com.au to cancel your subscription. This e-mail must include your Software Client Number (SCN). Process any Cessation / Termination Pays as required/ directed by your Accountant/Bookkeeper. Process the End of Financial…
Restore your e-PayDay® Hosted Data to e-PayDay® Desktop
New Features, Known Issues and Frequently Asked Questions » Restore your e-PayDay® Hosted Data to e-PayDay® Desktop
!Please do not install e-PayDay V24 until after your data has been extracted into C:\ !When the data is extracted from our sever, ALL relevant paths are updated to be run from C:\. If your data needs to be moved to a server, please refer to Migrate a Stand Alone…
e-Leave™ Register (Leave with Pay)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Leave with Pay)
Preview an example of the e-Leave™ Register (Leave with Pay) Report here The e-Leave™ Register (Leave with Pay) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (Leave…
e-Leave™ Register (Leave without Pay)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Leave without Pay)
Preview an example of the e-Leave™ Register (Leave without Pay) Report here The e-Leave™ Register (Leave without Pay) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register…
e-Leave™ Register (Long Service Leave)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Long Service Leave)
Preview an example of the e-Leave™ Register (Long Service Leave) Report here The e-Leave™ Register (Long Service Leave) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register…
Record Leave Without Pay (e-Leave™)
New Features, Known Issues and Frequently Asked Questions » Employees » Record Leave Without Pay (e-Leave™)
!Currently, Leave without Pay needs to be manually recorded in e-Leave™ as the current Leave without Pay Pay Rate does not add these automatically. Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to…
Enter your RewardPay Customer No. into the e-PayDay® Gateway
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Enter your RewardPay Customer No. into the e-PayDay® Gateway
Click Super Manager > *Pay Super (e-PayDay® Gateway). Log in with your Username and Password as provided by e-PayDay® then click Log In. Click Settings. Select Pay Superannuation by Amex. Enter your RewardPay Customer No. Click Save
The database could not be checked, please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The database could not be checked, please contact e-PayDay Support
The version of the database does not match the version of the software. This can occur after a computer OS upgrade OR in a client/server situation, where only SOME PC’s has been upgraded. Close e-PayDay® Read here to Download the latest e-PayDay® Upgrade or…
Download the latest e-PayDay® Upgrade and Install as Administrator
New Features, Known Issues and Frequently Asked Questions » Installation » Download the latest e-PayDay® Upgrade and Install as Administrator
*Follow these instructions If you need to update e-PayDay® Desktop on a computer that has e-PayDay® Series 20 already installed Obtain the latest Upgrade for the financial year you are processing here Once downloaded, right-click E-PAYDAY_LEGACY_2022.exe or…
Restore your e-PayDay® Hosted Back Ups to e-PayDay® Desktop
New Features, Known Issues and Frequently Asked Questions » Restore your e-PayDay® Hosted Data to e-PayDay® Desktop » Restore your e-PayDay® Hosted Back Ups to e-PayDay® Desktop
Access the unique link provided by e-PayDay Administration to download your Back Ups Locate your downloaded backups folder – this will typically save into your Downloads Folder unless you select a different location. Right-click on the file and select Extract…
How do I view & import the Public Holidays in e-Leave™?
New Features, Known Issues and Frequently Asked Questions » Employees » How do I view & import the Public Holidays in e-Leave™?
Click Extensions from the sidebar (bottom left-hand corner) then e-Leave™ Previously entered and/or imported Public Holidays will be displayed in red. To Import the Public Holidays, click Download. An alert will display: Download is starting, you should…
Confirm e-PayDay® Data Path
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Confirm e-PayDay® Data Path
The Data Folder will be automatically selected by e-PayDay® when you install the program, however, this location can be changed at any stage. If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > navigate to Company…
Download and Install e-PayDay®
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Download and Install e-PayDay®
Before starting the installation ensure, There is a minimum of 1GB hard disk space available. You are logged in as an Administrator. Antivirus software will allow installations. Some Anti-Virus Software have been known to report a .exe file (install file) as a…
e-Leave™ Register (Other)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Other)
Preview an example of the e-Leave™ Register (Other) Report here The e-Leave™ Register (Other) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (Other) Report allows you to…
e-Leave™ Register (TIL)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (TIL)
Preview an example of the e-Leave™ Register (TIL) Report here The e-Leave™ Register (TIL) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (TIL) Report allows you to…
e-Leave™ Report List
New Features, Known Issues and Frequently Asked Questions » Reporting » e-Leave™ Report List
Currently, the following e-Leave™ reports are available, e-Leave™ Register – Annual leave e-Leave™ Register – Leave with Pay e-Leave™ Register – Leave without Pay e-Leave™ Register – Long Service Leave e-Leave™ Register –…
The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » The SOAP Toolkits needs to be installed. Please contact e-PayDay Support
Install the SOAP Toolkits which is located in your e-PayDay® data folder (File > Company > Go to Folder > Navigate back to e-PayDay BE Folder)
Finalise e-PayDay® Legacy as you have chosen to change Payroll Solutions
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have chosen to change Payroll Solutions
!Please contact your new Payroll Software Provider to ascertain if they are reporting in STP Phase 1 or Phase 2 If your new Payroll Solution is still reporting in STP Phase 1, you have the option to If you do not wish to migrate YTD Taxation Balances, Finalise ALL…
Configure your e-PayDay® Extension Options
e-PayDay® Legacy Explained » Options Menu » Configure your e-PayDay® Extension Options
Click Options > e-PayDay® Extensions > Extension Options. Navigate to e-Leave™, e-Time™ or e-Cost™ and make changes as required. Click Save then Exit.
Install e-PayDay® on another Computer
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer
!Please ensure you establish which installation type you presently have BEFORE completing any of the documentation below by following Confirm e-PayDay® Data Path. You can also refer to Installation Examples to see how e-PayDay is recommended to be…
Back up your e-PayDay® Data
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Getting Started part way through the Financial Year (already STP Reporting) » Back up your e-PayDay® Data
Click Utilities > Backup this Company Data. Choose the location to create the Backup to (e.g. USB STICK or EXTERNAL HARD DRIVE). Click Save. Once the backup has completed, click Exit.
Enter the Employees Annual Leave Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees Annual Leave Accrual Entitlement
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Accruals. Complete (Weeks) with the correct number of weeks entitlement for…
e-Leave™ Register (Public Holiday)
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » e-Leave™ Register (Public Holiday)
Preview an example of the e-Leave™ Register (Public Holiday) Report here The e-Leave™ Register (Public Holiday) Report details Leave Details Total Hours (hh:mm) Total Days End Date Start Date Employee Name Employee Code The e-Leave™ Register (Public…
Enter the required details for SuperStream reporting in each of your Superannuation Funds (e-PayDay® Gateway)
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Enter the required details for SuperStream reporting in each of your Superannuation Funds (e-PayDay® Gateway)
Click Super Manager > Edit Fund or Click Super Manager from the Side Bar. Select the Super Fund to edit (click once to highlight). Click Edit. Ensure your Period Start Date and Fund Payment Frequency are correct for the first period you wish to report…
Install e-PayDay® on a new Computer, and connect to the existing Server
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a new Computer, and connect to the existing Server
Download and install Full Install/Upgrade for the current financial year here then Once downloaded, double click E-PAYDAY_LEGACY_202X.exe to start the e-PayDay® Installation. When prompted, select Client Install Enter the Registration Owner: Contact Name for the…
Add a New Company (ABN) for SuperStream Reporting with the e-PayDay® Gateway
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Add a New Company (ABN) for SuperStream Reporting with the e-PayDay® Gateway
Log onto the Ozedi portal. Click on My Account. Scroll to the bottom of the page and select Add New ABN. Enter your details. Tick the box I have read and agree to the Terms and Conditions. Click Update.
Install e-PayDay® on a New Computer to restore your e-PayDay BE Folder into C:\
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a New Computer to restore your e-PayDay BE Folder into C:\
On the old Computer, copy the e-PayDay BE folder Within e-PayDay®, Click File > Company > Go to Folder. Minimize this window. Close e-PayDay®. Re-maximise the previously minimized window. Navigate back to the e-PayDay BE folder. Right-Click on the e-PayDay BE…
Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing
!If you make changes to an Award & Agreement, it will also affect any other Employees that are assigned. You can ensure no other Employees are linked to the same Award & Agreement (as the one you are amending) by following Step 1 below. If your Employees Leave…
Locate the Accrual Method for each Leave Accrual
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Locate the Accrual Method for each Leave Accrual
Select Awards & Agreements > Edit Awards & Agreements or Select Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Select Edit. Select Accruals. Select the relevant Leave Type to view the Accrual…
Enter the Employees Long Service Leave Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees Long Service Leave Accrual Entitlement
Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once to highlight). Click Edit. Click Accruals. Click Long Service Leave. Complete both Years and = Weeks with the…
Process Pays by Individual Employee with Paid Parental Leave
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Paid Parental Leave
*If required, please amend the Amount set within the Paid Parental Leave Pay Type by referring to Edit a Pay Rate When composing the Employees Pay, click Line 2. Select Pay Rate Paid Parental Leave. Enter the Paid Parental Leave QTY. Make any other changes as…
Remove Active Payee’s YTD Balances from your BMS ID allocated in e-PayDay® Legacy, as you have chosen to change Payroll Solutions
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have chosen to change Payroll Solutions » Remove Active Payee’s YTD Balances from your BMS ID allocated in e-PayDay® Legacy, as you have chosen to change Payroll Solutions
Read here to open the required Company. Read here to back up your current Company data, as this will be restored in a later step. Read here to manually reduce the YTD Balances of the Employees who ARE being migrated to the new Payroll Solution. Read here to submit…
Transfer / Copy e-PayDay® to a New Computer
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Transfer / Copy e-PayDay® to a New Computer
!This procedure WILL NOT remove e-PayDay® from the PC you copy from. On the PC you wish to copy from If your Company is not already open, Open your Company your Company is open; Click Utilities > Data and Settings Transfer > Transfer to New Computer. Choose…
Enter your Company SuperStream Details (e-PayDay® Gateway)
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Enter your Company SuperStream Details (e-PayDay® Gateway)
Click File > Edit > Government or Click File > Company > Government Click SuperStream Setup. Click Click here to Add/Edit SuperStream Details. Click Copy Company Details to import the ABN, Organisation Name, e-Mail Address and Phone Number from Company…
Confirm what e-PayDay® Product you are using
New Features, Known Issues and Frequently Asked Questions » Licencing » Confirm what e-PayDay® Product you are using
Click Help > About e-PayDay® BE VXX.XX Your e-PayDay® product name will be displayed next to Product, similar to below.
Select your SuperStream File Format (e-PayDay® Gateway)
e-PayDay® Legacy Explained » Super Manager Menu » SuperStream Explained » SuperStream Getting Started Guide » Commence SuperStream Reporting with the Ozedi Gateway » Select your SuperStream File Format (e-PayDay® Gateway)
Click Super Manager > Super File Format and click the drop-down arrow to select SuperStream (e-PayDay).
Leave Liability
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Leave Liability
Preview an example of the Leave Liability Report here The Leave Liability Report details Employee Code Employee Name Employees Rate per hour Date (Period) the Leave Liability Estimate is for Pay Location the Employee is paid under Personal Leave…
Annual Leave
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » Annual Leave
Annual Leave Annual Leave No Loading is used when an Employee is taking a portion of their Annual Leave entitlement and is used in lieu of Award Rate. These payments will be taxed at the marginal rate, which is the same tax rate as their NORMAL Pay. All payments…
Personal Leave
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » Personal Leave
Personal Leave Personal Leave is used when an Employee is taking a portion of their Personal Leave entitlement and is used in lieu of Award Rate. These payments will be taxed at the marginal rate, which is the same tax rate as their NORMAL Pay. All payments made…
Annual Leave
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Annual Leave
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Weeks: Number of weeks entitlement to Annual Leave. Hours: Number of hours entitlement to Annual Leave based on the hours set…
Personal Leave
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Personal Leave
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details First Year – Days: Number of days entitlement to Personal Leave during the first year of employment. Hours: Number of…
Update the Contact Name for STP Submissions in the Company
Single Touch Payroll (STP) reporting explained. » Update the Contact Name for STP Submissions » Update the Contact Name for STP Submissions in the Company
Click File > Company > Government. Click STP Info then Click here to Add/Edit STP Reporting Information Click Edit. Update the Contact Name Click Save then Exit then click Exit to close the Company window.
The Posting Date is NOT in the Current Financial Year
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » The Posting Date is NOT in the Current Financial Year
If the alert states 01/07/2023 to 30/06/2024, End of Financial Year must be completed by following the BEFORE you can commence this pay run. Based on the dates, it seems as if Step 8 of the EOFY Guide has been missed. 01/07/2024 to 30/06/2025, read…
Send the SG Contributions Statement (e-mail) Report by e-Mail
New Features, Known Issues and Frequently Asked Questions » Reporting » Send the SG Contributions Statement (e-mail) Report by e-Mail
Click Reports > Print Reports or Click Reports from the side bar. Select SG Contributions Statement (e-mail) Click e-Mail. The e-Mail Status window will display and as each employee is emailed their copy of the Report, the Status will update from Sending to…
Process Pays by Individual Employee with Personal (Sick and Carers) Leave
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Process Pays by Individual Employee (including allocation of Hours to Cost Centres) » Process Pays by Individual Employee with Personal (Sick and Carers) Leave
When composing the Employees Pay, adjust the Award Rate QTY by deducting the Personal Leave hours. Click Line 2. Select Personal Leave. Enter the Personal Leave QTY. Enter the Start Date and End Date of the Leave Period. Click OK. Why am I being…
How do I change the look of the Pay Envelope in the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I change the look of the Pay Envelope in the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Company > Pay Run Preferences Select Classic Look? to revert the Pay Envelope to the Version 13 format. Click Save then…
Remove ALL YTD Balances from your BMS ID allocated in e-PayDay® Legacy, as you have chosen to change Payroll Solutions
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have chosen to change Payroll Solutions » Remove ALL YTD Balances from your BMS ID allocated in e-PayDay® Legacy, as you have chosen to change Payroll Solutions
Read here to open the required Company. Read here to back up your current Company data, as this will be restored in a later step. Read here to start the new Financial Year (to clear YTD Balances) Read here to change the Financial Year BACK to the relevant…
Finalise ALL YTD Balances from your BMS ID allocated in e-PayDay® Legacy, as you have chosen to change Payroll Solutions
Single Touch Payroll (STP) reporting explained. » Finalise e-PayDay® Legacy as you have chosen to change Payroll Solutions » Finalise ALL YTD Balances from your BMS ID allocated in e-PayDay® Legacy, as you have chosen to change Payroll Solutions
Follow our EOFY Guide here
Check what version of e-PayDay® you are using
e-PayDay® Legacy Explained » Help Menu » Check what version of e-PayDay® you are using
*Version 23.00 is the most recent version available for FYE 30 June 2023. Click Help > About e-PayDay® VXX.XX The Software Version will be displayed next to VXX.XX
Ensure Employer SG (Superannuation Guarantee) will apply to Annual Leave Loading
New Features, Known Issues and Frequently Asked Questions » Awards & Agreements (Rates, Rules and Employment Conditions) » Ensure Employer SG (Superannuation Guarantee) will apply to Annual Leave Loading
!For further information, please visit the ATO’s documentation – Superannuation on annual leave loading Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or Agreement to edit (click once…
There is a problem loading the transaction data, accessing the data folder or there is nothing to process. Please contact e-PayDay Support.
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Send your Pay Event and complete any previous submissions waiting for a response » There is a problem loading the transaction data, accessing the data folder or there is nothing to process. Please contact e-PayDay Support.
!Reasons 1, 2 & 3 only relate to customers using e-PayDay Desktop Reason 1 – Security / Permissions. Please contact your IT professional to ensure you have full administrator access to the entire e-PayDay BE Folder. Reason 2 – WINDOWS SERVER…
Store a second copy of your e-PayDay® data in case of a virus
New Features, Known Issues and Frequently Asked Questions » Installation » Store a second copy of your e-PayDay® data in case of a virus
Before closing e-PayDay®, Click Utilities > Backup ALL Companies data and archives. Choose the external location to create the Backup to (eg. USB STICK or EXTERNAL HARD DRIVE). Click Save. Once the backup has completed, click Exit.
Use previous e-Cost™ Cost Centre information in the current pay run
e-PayDay® Legacy Explained » File Menu » Cost Centres (e-Cost™) » Set up Cost Centres (e-Cost™) » Use previous e-Cost™ Cost Centre information in the current pay run
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit then Pay Run or Click File > Edit > Pay Run Preferences Navigate to e-Cost™ (Cost Centre) Options and select as required; All: Use previous e-Cost™ Cost…
Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are accruing when they shouldn’t be
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are accruing when they shouldn’t be
!If you make changes to an Award & Agreement, it will also affect any other Employees that are assigned. You can ensure no other Employees are linked to the same Award & Agreement (as the one you are amending) by following Step 1 below. If your Employees Leave…
How do I view who is currently using e-PayDay®?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I view who is currently using e-PayDay®?
Click File. Click Show All Users.
Update the Contact Name for STP Submissions in the STP Customer Dashboard
Single Touch Payroll (STP) reporting explained. » Update the Contact Name for STP Submissions » Update the Contact Name for STP Submissions in the STP Customer Dashboard
Select Tax > STP > STP Customer Dashboard Enter your Username and password then select Log In. An automated e-mail entitled Your temporary verification code will be sent to the e-mail address you entered. If you cannot locate this e-mail, please check your Junk…
Annual Leave Accrual
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Annual Leave Accrual
*To ensure this report is as accurate as possible, we recommend ensuring your Company has the relevant Annual Leave Loading Percentage set in Company and Leave Loading is selected within the required Employees. Report Name: Annual Leave Example: Preview an example…
Parental Leave Payments
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Parental Leave Payments
Preview an example of the Parental Leave Payments Report here The Parental Leave Payments Report details Employee Code Pay Location Employee Name Pay Run Posting Date QTY (hours) Amount Paid Employee Sub Totals Grand Totals The Parental Leave Payments…
Personal Leave Accrual
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Personal Leave Accrual
Preview an example of the Personal Leave Report here The Personal Leave Report details Employee Code Employee Name Pay Location Personal Leave accrued displayed in hours Personal Leave accrued displayed in days Personal Leave taken displayed in hours Personal…
Leave Pay Rates
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates
Annual Leave Annual Leave + Loading Personal Leave Long Service Leave RDO’s Public Holiday Paid Parental Leave TIL Accrued TIL Taken Banked Hours Accrued Banked Hours Taken
Annual Leave + Loading
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » Annual Leave + Loading
Annual Leave + Loading Annual Leave and Loading is used when an Employee is taking a portion of their Annual Leave entitlement and is used in lieu of Award Rate. These payments will be taxed at the marginal rate, which is the same tax rate as their NORMAL Pay.…
Long Service Leave
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Leave Pay Rates » Long Service Leave
Long Service Leave Long Service Leave is used when an Employee is taking a portion of their Long Service Leave entitlement and is used in lieu of Award Rate. These payments will be taxed at the marginal rate, which is the same tax rate as their NORMAL Pay. All…
Long Service Leave
e-PayDay® Legacy Explained » Awards & Agreements Menu » Awards & Agreements Overview » Long Service Leave
*For set up instructions and commonly asked questions, see our Knowledge Base (Known Issues and Frequently Asked Questions) Details Years: Number of years continuous service for full entitlement to Long Service Leave. Weeks: Number of weeks entitlement…
Define the Employees Normal Week for e-Time™
New Features, Known Issues and Frequently Asked Questions » Employees » Define the Employees Normal Week for e-Time™
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit. Click HR. Click e-Time™ Enter the Employees Base Hours and Unpaid Break 1, Unpaid Break 2 and Unpaid Break 3 where…
Set up the ability to e-mail pay slips
e-PayDay Legacy Payroll Manual » Getting Started with e-PayDay® Legacy » Set up the ability to e-mail pay slips
!We recommend establishing GLOBAL SMTP e-Mail Settings UNLESS you require unique Company SMTP e-Mail Settings !If both Company and GLOBAL SMTP e-Mail settings are established, the Company settings will be used in place of the GLOBAL settings. Either Read here…
Change the Tax Treatment assigned to an Allowance/s and/or Deduction/s
Single Touch Payroll (STP) reporting explained. » Getting Started with Single Touch Payroll Reporting » Review your Employees Allowance and Deduction Balances » The Tax Treatment assigned to your Allowance or Deduction is incorrect » Change the Tax Treatment assigned to an Allowance/s and/or Deduction/s
Click Pay Types from the Side Bar Navigate to Pay Type, click on the drop-down menu and change to Allowance. Select the Allowance to edit (click once to highlight). Click Edit. Navigate to Tax Treatment. Click on the drop-down menu and select the appropriate Tax…
Enter the Employees RDO’s / TIL Accrual Entitlement
New Features, Known Issues and Frequently Asked Questions » Processing Payroll » Employee’s Annual, Sick, Long Service and/or RDO’s/TIL Leave Entitlements are not accruing » Enter the Employees RDO’s / TIL Accrual Entitlement
*RDO’s / TIL can either be set up as an Accrual (similar to Annual Leave, as below) or by Banking Hours by following here and here. Click Awards & Agreements > Edit Awards & Agreements or Click Award & Agreements from the Side Bar. Select the Award or…
Assign the Overpayment Deduction to the Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Assign the Overpayment Deduction to the Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit > Pay Run > Pay Setup – Basic > Setup Variable Deduction. Click New. Select Overpayment from the drop-down menu. Enter…
Display alert if an Employee has fixed $ amounts in FAST-Bank™ and is being paid leave
New Features, Known Issues and Frequently Asked Questions » Company / Companies » Display alert if an Employee has fixed $ amounts in FAST-Bank™ and is being paid leave
Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to Pay Run Warning Messages. Select Employee has fixed $ amounts and is being paid leave. Click Save then Exit
Send the Deduction Payee Contributions Statement (Non-Super) (e-mail) Report by e-Mail
New Features, Known Issues and Frequently Asked Questions » Reporting » Send the Deduction Payee Contributions Statement (Non-Super) (e-mail) Report by e-Mail
Click Reports > Print Reports or Click Reports from the side bar. Select Deduction Payee Contributions Statement (Non-Super) (e-mail). Click e-Mail. The e-Mail Status window will display and as each employee is emailed their copy of the Report, the Status will…
Add a new Company (ABN) into your existing e-PayDay® Subscription
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Add a new Company (ABN) into your existing e-PayDay® Subscription
Option 1: Copy an Existing Company Read here to copy your Company. Read here to update the Company Information, including the NEW ABN Read here to obtain a NEW Company Registration Key from us Read here to enter your Company Registration Key Read here to add the…
Export Pay Run Reports (e-PayDay® Hosted) to your local PC
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Print or Export Pay Run Reports » Export Pay Run Reports (e-PayDay® Hosted) to your local PC
Select Reports. Choose the appropriate Report/s or click on the drop-down menu and select Select Batch… Select Export PDF If you have a Windows PC Select This PC Select the relevant option from Devices and drives Select the relevant…
Check Employee Count in e-PayDay® to confirm which product is most suitable for your renewal
New Features, Known Issues and Frequently Asked Questions » Licencing » Check Employee Count in e-PayDay® to confirm which product is most suitable for your renewal
Click Employees > Edit Employees or Click Employees from the Side Bar. Navigate to Pay Status. Select Employed and Inactive. Deselect Ceased. Navigate to the top left-hand corner of the Employee / Payee List window and locate the Employee count which will be…
How do I e-mail the Roster to my Employees?
e-PayDay® Legacy Explained » Employee Rostering (e-Roster™) » How do I e-mail the Roster to my Employees?
Click Extensions > e-Roster™. Once the Roster has been created by following How do I add a new Roster? do I add a new Roster?}, click Reports Select e-Mail e-Roster™ Spreadsheet Click e-Mail. The e-Mail Status window will display and as each employee is…
How do I record my Employees Leave Dates during the Pay Run?
New Features, Known Issues and Frequently Asked Questions » Company / Companies » How do I record my Employees Leave Dates during the Pay Run?
If your Company is not already open, Open your Company Once your Company is open; Click File > Edit > Preferences or Click File > Company > Company Preferences Navigate to e-Leave™ – Allow entry/Edit of Leave dates when processing a Pay Run and select…
One or more Payees have been physically paid the correct amount; however, it was never reported to the ATO
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » One or more Payees have been physically paid the correct amount; however, it was never reported to the ATO
As e-PayDay Legacy does not include the ability to process a Missed Pay Run, this type of correction is completed by either Rolling back to before the ‘issue’ occurred, entering the missing employee/s, posting the pay run and re-entering any pay runs…
Print the Employee Hours Summary for a specific Employee/s
New Features, Known Issues and Frequently Asked Questions » Reporting » Print the Employee Hours Summary for a specific Employee/s
Click Reports > Print Reports or Click Reports from the Side Bar. Select the Employee Hours Summary Report. Navigate to Report Selection Criteria. Change Report by from Active Employees to *Specific Employee/s. Select the Employee or Employees your require by…
One or more Taxtables are out of date. You may need to upgrade to the latest version of e-PayDay®
New Features, Known Issues and Frequently Asked Questions » Installation » Installation Issues » One or more Taxtables are out of date. You may need to upgrade to the latest version of e-PayDay®
Stand Alone Installation Close e-PayDay® Download the latest e-PayDay® Upgrade and Install as Administrator Right-Click on your Desktop Shortcut and select Properties Click Compatability Under Settings select Run this program as administrator. Click Apply…
Update the Company details such as the ABN
Single Touch Payroll (STP) reporting explained. » Your ABN has changed part way through the Financial Year » Copy a Company » Update the Company details such as the ABN
*If you haven’t previously used this ABN, you will need to Add a new Company (ABN) into your existing STP (SuperChoice) Account If your Company is not already open, Open your Company Once your Company is open; Click File > Edit or Click File > Company >…
Assign the Loan Repayment Deduction to the Employee
e-PayDay Legacy Payroll Manual » Pay Run Procedure » Correct a mistake that has been reported to the ATO » Recover an Overpayment » Assign the Loan Repayment Deduction to the Employee
Click Employees > Edit Employees or Click Employees from the Side Bar. Select the employee to edit (click once to highlight). Click Edit > Pay Run > Pay Setup – Basic > Setup Variable Deduction. Click New. Select Loan Repayment from the drop-down…
Install e-PayDay® on a New Computer to restore a back up
New Features, Known Issues and Frequently Asked Questions » Installation » Install e-PayDay® on another Computer » Install e-PayDay® on a New Computer to restore a back up
!Depending on how old the back up is that you wish to restore, you may need to contact the ATO to discuss your reporting obligations BEFORE re-entering missing pay runs. If no pay runs are missing, you do not need to contact the ATO Read here to download and install…
Long Service Leave Accrual
e-PayDay® Legacy Explained » Reports Menu » Reports Overview » Long Service Leave Accrual
Preview an example of the Long Service Leave Report here The Long Service Leave Report details Employee Code Employee Name Date Hired Pay Location Long Service Leave accrued displayed in hours Long Service Leave accrued displayed in days Long Service Leave…
Unused Annual Leave (Redund)
e-PayDay® Legacy Explained » Pay Types Menu » System Default Pay Types » Cessation / Termination Pay Rates » Unused Annual Leave (Redund)
!The below Pay Rate is a default included within e-PayDay® and should be used as an example only. Before processing any Cessation Pays, we strongly advise contacting your Accountant and/or Bookkeeper to confirm your Superannuation Guarantee (SG) obligations in regards…
Record Employee Leave Dates
New Features, Known Issues and Frequently Asked Questions » Employees » Record Employee Leave Dates
Employee Leave Dates are automatically recorded when Leave is processing during a pay run (unless this setting is turned off). However, if you would like to enter leave dates outside of the pay run; Click Employees > Edit Employees or Click Employees from the Side…