The CIBMTR Continuous Process Improvement (CPI) program has been ongoing with US centers since 2010, to monitor and track the submission of required data by network transplant centers. In 2019, CIBMTR started to roll out CPI with non-US centers.

US Center Requirements:

On a trimester basis (January, May, and September), centers are reviewed and held accountable for meeting CPI standards for Allogeneic Related, Allogeneic Unrelated, Autologous, and Cellular Therapy (CT) infusions. To be compliant with CPI standards, there are three requirements:

  1. Having current IRB documents (renewal letters and consents) on file with NMDP
  2. Meeting the requirements of consecutive reporting of hematopoietic cell transplants (HCT) which includes centers submitting their complete list, registering CRIDs for any unregistered patients, resolving invalid CRIDs that do not exist in FormsNet3℠ (FN3), and resolving data discrepancies (i.e. mismatches) that were found between center-provided lists and FN3
  3. Form completion of at least 90% of the required forms for four product types at each of three time periods as well as CT forms (January 1 – April 30th, May 1 – August 31st, September 1 – December 31st) as applicable
    • Allogeneic Related form completion
      • All three time periods
    • Allogeneic Unrelated form completion
      • All three time periods
    • Autologous form completion
      • All three time periods
    • Cellular Therapy form completion
      • All three time periods

Please see Non-compliance section of the Data Management Guide for details about what happens if a center fails to meet the CPI standard.

Non-US Center Requirements:

On a trimester basis (November, March, and July), centers are reviewed and held accountable for meeting CPI standards for Hematopoietic Transplants (HCT). To be compliant with CPI standards, there are three requirements:

  1. A signed Data Transmission Agreement (DTA) or updated Master Healthcare Data and Sample Submission Agreement (MHA)
  2. Meeting the requirements of consecutive reporting of HCT which includes centers centers submitting their complete list, registering CRIDs for any unregistered patients, resolving invalid CRIDs that do not exist in FormsNet3℠ (FN3), and resolving data discrepancies (i.e. mismatches) that were found between center-provided lists and FN3
  3. A minimum of 90% of forms completed error free for hematopoietic cell transplant (HCTs) performed since January 1, 2016 to present (this will be implemented according to the schedule below). Please see the Recipient CPI Summary Report section for more details regarding what forms are included
    • HCT
      • All three time periods

At this time only centers in Australia, New Zealand, and Brazil will be included in the Non-U.S. Center CPI Pilot Program.

Non-U.S. CPI Trimesters are:

  • November 1 – February 28/29
  • March 1 – June 30
  • July 1 – October 31

Below is the comprehensive implementation plan:

  • To meet CPI requirements and be in “good standing” as of July 1, 2020 you must complete and submit 60% of forms due for:
    • Previous trimester: earliest complete dates of November 1, 2018 through February 29, 2020
    • 3 prior trimesters (previous year): November 1, 2018 – October 31, 2019
    • Historic: January 1, 2016 – October 31, 2018
    • In addition, centers will also need to submit a list of HCTs performed January 1, 2016 – June 30, 2019 via CIBMTR Center Support (https://nmdp.service-now.com/csm)
      • Your center will receive more information in March 2020
  • To meet CPI requirements and be in “good standing” as of November 1, 2020 you must complete and submit 75% of forms due for:
    • Previous trimester: earliest complete dates of March 1, 2020 through June 30, 2020
    • 3 prior trimesters (prior year): March 1, 2019 – February 29, 2020
    • Historic: January 1, 2016 – February 28, 2019
    • In addition, your center must Register any transplant performed January 1, 2016 – June 30, 2019 that are not in FormsNet SM
  • To meet CPI requirements and be in “good standing” as of March 1, 2021 you must complete and submit 90% forms due for:
    • Previous trimester: earliest completion dates of July 1, 2020 through October 31, 2020
    • 3 prior trimesters (prior year): July 1, 2019 – June 30, 2020
    • Historic: January 1, 2016 – June 30, 2019
    • In addition, your center must submit resolution of discrepancies via CIBMTR Center Support (https://nmdp.service-now.com/csm) once your center has made the necessary corrections in FormsNet SM

For more information, please refer to the Data Management Guide (https://www.manula.com/manuals/cibmtr/training-and-reference/1/en/topic/getting-started). If you have any additional questions or concerns, please submit a ticket via CIBMTR Center Support (https://nmdp.service-now.com/csm) by selecting CPI, IRB, MHA/DTA and then CPI.

Last modified: 2020/01/13

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