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Theory Integration Project Rubric
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview » Theory Integration Project Rubric
Rubrics are descriptive and not evaluative. While rubrics can be used to evaluate, the main idea is that one should match the performance to the description rather than evaluate it. The main purpose of a rubric is to assess performance. This can be done through direct…
Required Program Policies
2020 Accreditation Manual » Required Program Policies
An accredited program must include the following policies in their student handbook. While there is room for program specific information, care must be taken so that program policies are in alignment with all ACPE Standards and Policies contained in this manual.…
Theory Integration Project and Presentation Overview
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview
A CEC is considered ready to enter the Theory Integration Project and Presentation process when they have: completed the Core Curriculum for Phase I had opportunities for observation and active co-supervision of students an understanding of various…
Appendix C: Conference Accounting Policies
Accounting and Financial Procedures Manual » Appendices » Appendix C: Conference Accounting Policies
ACPE Sponsored Conferences/Events In an effort to keep all national conference and other event costs at a reasonable and tolerable level for the organization and its members, and in an effort to bring more efficiency, consistency and accountability to the establishing…
Persons Involved in the Theory Integration Project and Presentation Process
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview » Persons Involved in the Theory Integration Project and Presentation Process
1. The Certified Educator Candidate (CEC) 2. The Training ACPE Certified Educator The training educator supports the work of the CEC in consultation with the Mentor and provides opportunities for the CEC to implement his/her theories. 3. Theory Integration…
The Process, The Project and The Presentation
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview » The Process, The Project and The Presentation
Upon the CEC’s completion of the core curriculum, they will choose a Theory Integration Mentor from the list of mentors provided by the ACPE office. A key role for the mentor is to determine when the CEC’s project is ready to be reviewed by a committee. The…
CPE-Related Educational Activities
Certification Manual » Documents and Other Processes » Maintaining Your ACPE Certified Educator Credential » CPE-Related Educational Activities
For ACPE Certified Educators who are not directly supervising a unit of CPE within the required three-year period and who wish to remain active in ACPE (i.e. not retired), the following is an explanation of the requirements that must be met. Please note that contract…
Standards 407-410 Certification as Associate Certified Educator
Standards Manual » 400 Standards--Certification » Standards 407-410 Certification as Associate Certified Educator
Standard 407 Formal requirements: 407.1 certification as Certified Educator Candidate. 407.2 ACPE membership as a Certified Educator Candidate. 407.3 completion of at least two units of supervised supervision of CPE as a Certfied Educator Candidate. 407.4 approval…
Core Curriculum
Certification Manual » Part III: The Certification Process » Phase I » Core Curriculum
The Core Curriculum is spread out during Phase I and Phase II is designed to provide a consistent baseline of knowledge and information for our aspirants. The curriculum is comprised of video presentations and the aspirant is required to write a response to the…
Part III: The Certification Process
Certification Manual » Part III: The Certification Process
Phase I Core Curriculum Theory Integration Project and Presentation The Transition from Phase I to Phase II Phase II Core Curriculum Integration Interview
Student Achievement for CEC Programs
2020 Accreditation Manual » Policy and Procedure Development for Programs » Student Achievement for CEC Programs
Student achievement in Certified Educator CPE is documented through the CEC’s portfolio and demonstration of the identified competencies throughout each phase of the process. Formal portfolio evaluations and interviews take place for: The Admissions Phase Theory…
Certification Preface
Certification Manual » Certification Preface
ACPE has a long history of certifying individuals to supervise clinical pastoral education (CPE) professionally. In the certification process small groups of experienced practitioner peers assess applicants’ competence in the art and identity required to supervise…
Acknowledgements
Community of Practice Development Guide » Acknowledgements
The ideas and resources presented in this manual are heavily influenced by theory, training and support that the ACPE Professional Well Being Committee and ACPE’s membership received from and in partnership with Etienne and Beverly Wenger-Trayner. We would like to…
Phase I
Certification Manual » Part III: The Certification Process » Phase I
Phase I of the New Certification Process is defined by the development of the aspirant’s portfolio, the acquisition of knowledge, and demonstration of competence. Throughout this phase, Certified Educator Candidates will, in addition to their work and learning…
Integration Interview
Certification Manual » Part III: The Certification Process » Phase II » Integration Interview
The Integration Interview is the culmination of the CEC’s certification journey and is both a demonstration of the integration of theory and practice and a celebration of accomplishment. As explained in the End of Phase II Assessment of Competencies, the…
Updates to the Manuals
Updates to the Manuals
Any changes to the Manuals will be listed here along with the effective date of the change. 2024 January 22,2024 Professional Ethics Manual Updates Section III Time Limits for Filing Complaints Section XII The Investigative Phase, B2 has been updated 2023 August…
D. Portfolio Materials and Evaluation
Certification Manual » Part I: Introduction » D. Portfolio Materials and Evaluation
Materials to be Included in the Portfolio All admission materials A detailed educational plan (including projected timeline) for Phases I and II. Webinar responses Up to 3 pieces of evidence for each competency (quality is more important than quantity) should be…
Purpose of the Manual
Accounting and Financial Procedures Manual » Purpose of the Manual
The policies and procedures discussed herein address various accounting and financial policies. These policies are designed to enhance financial accountability and transparency, eliminate misunderstandings, and protect the assets and viability of the ACPE. It is the…
Standard 4 – Management of CPE Programs
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 4 – Management of CPE Programs
A program demonstrates consistent and fair management of its programs for all students. Rationale An ACPE accredited program’s policies and procedures assist all parties in understanding individual and shared responsibilities, expectations, mutual…
The Presentation
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview » The Presentation
The CEC’s presentation of their project is scheduled when the mentor has determined that the CEC’s project demonstrates a level of competence according to the Theory Integration Rubric. Upon reaching this stage, the mentor will inform the ACPE office of…
Traveler’s Responsibilities – Volunteers, Speakers and ACPE Staff
Accounting and Financial Procedures Manual » Traveler’s Responsibilities – Volunteers, Speakers and ACPE Staff
The ACPE recognizes that volunteers give generously of their time and energy, taking time away from their personal commitments, as well as their practices/groups, in order to participate in ACPE business. It is important to ACPE that the travel policy be fair,…
Standards 403-406 Certification as Certified Educator Candidate
Standards Manual » 400 Standards--Certification » Standards 403-406 Certification as Certified Educator Candidate
Standard 403 Formal requirements include: 403.1 ACPE membership. 403.2 college graduation. 403.3 graduate theological degree or its equivalent. 403.4 ordination or commission to function in ministry by an appropriate religious authority as determined by…
Bids and Purchase Orders
Accounting and Financial Procedures Manual » Bids and Purchase Orders
Purpose This procedure describes the bid process designed to ensure that goods and services the ACPE purchases are competitively priced. Policy It is the policy of the ACPE to require the use of a bid process for the purchase of all goods and services under the…
Overview
Certification Manual » Part II: Admissions Process » Overview
The ACPE Certification Process has two parts to the admission process: Part One: Application and acceptance to a local ACPE Accredited Center Part Two: Application and acceptance to become a Certified Educator Candidate with ACPE Applicants begin the process by…
2020 Accreditation Manual
2020 Accreditation Manual
*The new accreditation process took effect January 1, 2020. The standards, policies, and procedures located in this manual replace all previously published materials. Introduction to the Accreditation Process Substantive Updates to the Accreditation Manual Using…
B. ACPE Certification and the Certification Commission
Certification Manual » Part I: Introduction » B. ACPE Certification and the Certification Commission
ACPE Certification Certification by ACPE is an earned privilege and responsibility. It is achieved by meeting the requirements for certification in the ACPE standards. ACPE Certified Educators are clinical pastoral educators who are academically prepared and who are…
Progressive Autonomy in Educating Under Supervision
Certification Manual » Part I: Introduction » C. Certification Process Overview » Progressive Autonomy in Educating Under Supervision
! A Certified Educator Candidate (CEC) may not supervise more than 6 students in total. For a CEC’s workload, this counts half time and full time students in the same way. Updated February 2022 Phase I of the current Certification Process includes the acquisition…
Standard 7 – Ethical Integrity and Cultural Responsiveness
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 7 – Ethical Integrity and Cultural Responsiveness
A program upholds ACPE Values and evidences ethical conduct and responsibility. Rationale An ACPE Accredited Program and those who work and learn therein are expected to act with integrity and to ensure that a program’s activities are in compliance with both…
Information Provided to the Department of Education
2020 Accreditation Manual » The Accreditation Commission » Information Provided to the Department of Education
ACPE will submit to the Department of Education: Notifications of all accreditation decisions (see Notifications of Commission Actions) A list, updated annually, of its accredited and provisionally accredited programs A summary of our annual major…
End of Phase II Assessment of Competencies
Certification Manual » Part III: The Certification Process » Phase II » End of Phase II Assessment of Competencies
At the end of Phase II, there will be both informal and formal reviews of the CEC’s portfolio. The informal review of the CEC’s portfolio will take place with the CEC’s peer group and will provide the CEC and training educator valuable input and feedback. The…
Standing Commissions
Governance Manual » Article 6: Commissions and Committees » Standing Commissions
Accreditation Section 6.02, Duties. The Accreditation Commission shall implement the procedures on accreditation of CPE centers, clusters, systems, and CPE programs as required and defined by ACPE Standards and make all accreditation decisions for the Association as…
Appendix D: Records Retention Schedule
Accounting and Financial Procedures Manual » Appendices » Appendix D: Records Retention Schedule
Description Retention Period Accident reports and claims (settled cases) 7 Years Accounts payable ledgers and schedules 7 Years Accounts receivable ledgers and schedules 7 Years Audit Reports of…
Using the Manual
2020 Accreditation Manual » Using the Manual
This manual is designed to help with understanding the Accreditation Process, Standards, and how programs are able to demonstrate compliance. *It is the intention throughout this manual to utilize gender-inclusive language. To the extent possible, the Accreditation…
Records Retention and Destruction
Accounting and Financial Procedures Manual » Records Retention and Destruction
It is the policy of the ACPE that all business records shall be kept no longer than the period necessary for the proper conduct of company business (see ACPE Records Retention/Destruction Guidelines). This policy shall cover all business records of the ACPE, including…
Appendix B: Certification Fees
Accounting and Financial Procedures Manual » Appendices » Appendix B: Certification Fees
1. The Board of Directors will establish rates, fees, effective dates, and due dates for fees paid by candidates for certification. 2. The Finance Committee will work with management and the certification commission to recommend rates and fees for certification to the…
Policy and Procedure Development for Programs
2020 Accreditation Manual » Policy and Procedure Development for Programs
The following information is intended to provide guidance to programs for developing their policies and procedures. Requirements for Admission Guide for Student Records Clinical Placements and Agreements Educational Placements and Agreements Changes in…
Article 5: Board of Directors
Governance Manual » Article 5: Board of Directors
Section 5.01, Number and Qualifications. From time to time, the Board may appoint a person or persons to represent the Association in other organizations or associations where it is deemed beneficial for ACPE. The current appointments [2017] include: Journal of…
Review of Procedures and Accreditation Criteria
2020 Accreditation Manual » The Accreditation Commission » Review of Procedures and Accreditation Criteria
The Commission reviews and evaluates its procedures and accreditation criteria every five years, or sooner if legal, regulatory, or other circumstances require. If during the review it is determined that changes are needed to the standards, ACPE will initiate…
Substantive Updates to the Accreditation Manual
2020 Accreditation Manual » Substantive Updates to the Accreditation Manual
March 12, 2024 Per USDE regulations, the following pages have been updated: Adverse Actions and Identified Areas of Non-Compliance – Suspensions are no longer considered adverse actions and have been moved to the list of potential actions to be taken by the…
Accredited Member to a System Program
2020 Accreditation Manual » The Accreditation Process » Pathways for Accreditation » Accredited Member to a System Program
For an accredited program wishing to become an Accredited System program, a revision of materials and a full accreditation review site visit (including a National Site Team Chair, ACPE Certified Educator, and a practitioner) must take place. The site visit will shift…
Changes in Programs
2020 Accreditation Manual » Policy and Procedure Development for Programs » Changes in Programs
Changes in Personnel Policies ACPE Standards require program to maintain faculty composed of persons authorized by ACPE (ACPE Certified Educator) and of sufficient number to fulfill program goals. Programs may not conduct units of CPE or CEC training unless an…
Guide for Student Records
2020 Accreditation Manual » Policy and Procedure Development for Programs » Guide for Student Records
Overview Students own information about them and must know what information is being collected and how it is being used. A student’s information cannot be shared without their written permission. Every ACPE program must publicize an Annual Notice (see template…
Reciprocity
Certification Manual » Documents and Other Processes » Reciprocity
Policies Individuals must meet the requirements for an ACPE Certified Educator Criteria – ACPE honors certification of specifically identified associations whose standards and ethical values are equivalent to those of ACPE. ACPE currently has agreements of…
Finance and Accounting Responsibilities
Accounting and Financial Procedures Manual » Finance and Accounting Responsibilities
The Chief Executive Officer shall be responsible for the day-to-day oversight and management of ACPE. ACPE is governed by its Board of Directors, which is responsible for financial oversight of ACPE by: Establishing financial policies. Reviewing results of annual…
Restoration to Active Status
Certification Manual » Documents and Other Processes » Restoration to Active Status
Policy Revised 1/2022 An ACPE Certified Educator is considered inactive after three years of no supervision of students or a sufficient level of participation in CPE-Related Educational Activities. See Maintaining Your ACPE Certified Educator Credential and…
Definition of Terms
Definition of Terms
Click here for the Definition of Terms associated with Accreditation. ACPE Directory – The official ACPE listing of accredited ACPE centers and their designated programs and supervisors; satellite programs that have received a site visit, member seminaries;…
Using Video Conferencing in a Unit of CPE
2020 Accreditation Manual » Policy and Procedure Development for Programs » Using Video Conferencing in a Unit of CPE
!***Items highlighted in red are changes added as of 5/1/2023. Any program utilizing video conferencing in a unit of CPE must have written policies and procedures that fully address the items listed below. These must be included in the program’s Student…
Standard 6 – Continuous Improvement
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 6 – Continuous Improvement
A program demonstrates how it addresses continuous improvement of its operations and program management. Rationale An ACPE accredited program employs an action/reflection/action approach to continuous improvement of its operations and program management. Opportunity…
Expense Reimbursement – Volunteers and ACPE Staff
Accounting and Financial Procedures Manual » Expense Reimbursement – Volunteers and ACPE Staff
This policy describes a process that is designed to ensure that personal monies spent on ACPE affairs are reimbursed in a fair and consistent manner, in accordance with ACPE policy. Eligibility: Reimbursement of business expenses is strictly limited to the…
Cash Disbursements
Accounting and Financial Procedures Manual » Cash Disbursements
ACPE generates vendor disbursements weekly by check, ACH, or corporate credit card. Vendor disbursements by check or by ACH shall be prepared by persons independent of those who initiate or approve the expenditures, as well as those who are authorized to sign checks.…
Standing Committees
Governance Manual » Article 6: Commissions and Committees » Standing Committees
Leadership Development (LDC) Section 6.02, Duties. Review the composition of all boards, commissions, committees, councils, task forces and other entities of the Association to assess the balance of the entities regarding inclusion of all constituency groups within…
Requirements for Admission
2020 Accreditation Manual » Policy and Procedure Development for Programs » Requirements for Admission
An accredited ACPE program may recruit students to apply to its program. ACPE accredited programs are encouraged to develop relationships with local theological schools, seminaries, endorsing bodies, spiritual/values-based orienting system representatives and their…
International Guest Educator
Certification Manual » Documents and Other Processes » International Guest Educator
ACPE provides for international guest supervisors (IGS) to supervise students in ACPE Accredited Member centers in the U.S. for a defined period of time. !The guest educator is responsible for working out Visa requirements with the hiring…
ACPE Related Terms
2020 Accreditation Manual » Definition of Terms for the Accreditation Process » ACPE Related Terms
Educational Terms may be found by clicking here. ACPE Program (Accredited Program): An administrative structure or entity authorized by the ACPE Accreditation Commission to conduct programs of CPE Level I/Level II and Certified Educator CPE. An ACPE accredited program…
Corporate Credit Cards
Accounting and Financial Procedures Manual » Corporate Credit Cards
Corporate credit cards may be issued to ACPE staff, ACPE Board Chair and Chair-Elect as determined necessary by the Executive Director. The cardholder is responsible for the safekeeping of the card and will be held accountable: To ensure that the card is used only…
Compliance with Standards
2020 Accreditation Manual » Supporting Documents » Compliance with Standards
An accredited program is obligated to remain in compliance with all ACPE Standards, Policies, and Procedures. A program’s compliance is measured by: Program self-identification. Late registration of Student Units or Late Final Evaluations Areas of…
Standard 3 – Educational Resources
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 3 – Educational Resources
A program provides the framework and resources necessary to support and facilitate student learning. Rationale An ACPE accredited program creatively and effectively utilizes the context in which learning takes place, drawing upon available technological support,…
Complaints Alleging Violations of ACPE Education Standards in Educational Programs
2020 Accreditation Manual » The Accreditation Commission » Complaints Alleging Violations of ACPE Education Standards in Educational Programs
POLICY FOR COMPLAINTS ALLEGING VIOLATIONS OF ACPE EDUCATION STANDARDS in EDUCATIONAL PROGRAMS As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs.…
Program Feasibility/Self-Study Requirements
2020 Accreditation Manual » The Accreditation Process » Program Feasibility/Self-Study Requirements
Policy ACPE requires a feasibility study for applying for provisional accreditation. If seeking Provisional Accreditation from a component site, update materials according to the feasibility study criteria. ACPE requires a self-study for: a program moving from…
Academic Qualifications and Equivalency Standards
Certification Manual » Documents and Other Processes » Academic Qualifications and Equivalency Standards
A. Master’s degree from a CHEA member organization, accredited college or university in religious or spiritual studies of 72 semester-hours minimum or 72 graduate theological semester credits or 108 quarter credits that include the following: Twenty four graduate…
Driving for ACPE Policy
Accounting and Financial Procedures Manual » Driving for ACPE Policy
In awareness of employee safety and eliminating unnecessary risks behind the wheel for employees and for the organization, the ACPE, Inc. has enacted the following Driving for ACPE Policy, effective July 24, 2018. We are committed to the safety of all ACPE employees,…
Complaints Against the ACPE Accreditation Commission
2020 Accreditation Manual » The Accreditation Commission » Complaints Against the ACPE Accreditation Commission
As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs. This document details how a complaint may be filed if it is believed that the Commission or its…