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Appendices
Accounting and Financial Procedures Manual » Appendices
Appendix A Financial Standing Policy Appendix B Certification Fees Appendix C Conference Accounting Appendix D Records Retention Schedule
PEC Appendices
Professional Ethics Manual » PEC Appendices
APPENDIX 1 ACPE Inter Commission/Entity Referral APPENDIX 2 Common Standards for Professional Chaplaincy Policy to Ensure Fitness and Wellness of Educators Whistleblower Policy Education Program Complaint Response Form Ethics Complaint Response Form Click here…
Restoration to Active Status
Certification Manual » Documents and Other Processes » Restoration to Active Status
Policy Revised 1/2022 An ACPE Certified Educator is considered inactive after three years of no supervision of students or a sufficient level of participation in CPE-Related Educational Activities. See Maintaining Your ACPE Certified Educator Credential and…
I. Where to Begin
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » I. Where to Begin
Launching and responding to a complaint is intensive and demanding, not to be undertaken casually. One should study the instructions closely and prepare carefully and thoughtfully for participation. Making an Ethics Allegation: A. Grievances giving rise to a…
Updates to the Manuals
Updates to the Manuals
Any changes to the Manuals will be listed here along with the effective date of the change. 2024 January 22,2024 Professional Ethics Manual Updates Section III Time Limits for Filing Complaints Section XII The Investigative Phase, B2 has been updated 2023 August…
Introduction to the Accreditation Process
2020 Accreditation Manual » Introduction to the Accreditation Process
An ACPE accredited educational program serves to advance the mission of ACPE. CPE programs provide experiential learning, the goal of which is to develop and foster the art and practice of spiritual care. CPE students learn from the people they serve, their peers, and…
Accredited Member to a System Program
2020 Accreditation Manual » The Accreditation Process » Pathways for Accreditation » Accredited Member to a System Program
For an accredited program wishing to become an Accredited System program, a revision of materials and a full accreditation review site visit (including a National Site Team Chair, ACPE Certified Educator, and a practitioner) must take place. The site visit will shift…
Substantive Updates to the Accreditation Manual
2020 Accreditation Manual » Substantive Updates to the Accreditation Manual
March 12, 2024 Per USDE regulations, the following pages have been updated: Adverse Actions and Identified Areas of Non-Compliance – Suspensions are no longer considered adverse actions and have been moved to the list of potential actions to be taken by the…
Provisional Accreditation to a Fully Accredited Member
2020 Accreditation Manual » The Accreditation Process » Pathways for Accreditation » Provisional Accreditation to a Fully Accredited Member
Once granted Provisional Accreditation, a program has up to two years to become a fully accredited program. If the program desires, they may begin the process of moving towards full accreditation as soon as they have completed 2 (two) units of CPE. Steps Initiate…
Information Provided to the Department of Education
2020 Accreditation Manual » The Accreditation Commission » Information Provided to the Department of Education
ACPE will submit to the Department of Education: Notifications of all accreditation decisions (see Notifications of Commission Actions) A list, updated annually, of its accredited and provisionally accredited programs A summary of our annual major…
Annual Dues and Other Fees
Accounting and Financial Procedures Manual » Annual Dues and Other Fees
Annually, upon recommendation from the Finance and Audit Committee, the ACPE Board will approve a fee structure to provide for annual member and center dues, as well as other miscellaneous fees, which will support the work of the Association. As the Association relies…
Professional Ethics Manual
Professional Ethics Manual
Professional Ethics Commission Preface Part One—Introduction I. ACPE Mission, Vision, Values II. Professional Ethics Commission Part Two-Processing Complaints of Ethics Code PEC Appendices Policy to Ensure Fitness and Wellness of Educators and…
Using the Manual
2020 Accreditation Manual » Using the Manual
This manual is designed to help with understanding the Accreditation Process, Standards, and how programs are able to demonstrate compliance. *It is the intention throughout this manual to utilize gender-inclusive language. To the extent possible, the Accreditation…
Accounting and Financial Procedures Manual
Accounting and Financial Procedures Manual
A Manual of the ACPE Finance and Audit Committee Approved by the Board of Directors; Effective May 2018 Table of Contents Introduction Purpose of Manual Finance and Accounting Responsibilities Budget Annual Dues and Other Fees Reserves Financial Statement…
2020 Accreditation Manual
2020 Accreditation Manual
*The new accreditation process took effect January 1, 2020. The standards, policies, and procedures located in this manual replace all previously published materials. Introduction to the Accreditation Process Substantive Updates to the Accreditation Manual Using…
XIX. Records Retention
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XIX. Records Retention
Official files on a case are maintained by the PEC chair until the case is concluded. The official file is then sent to the ACPE national office where it remains until notice of the respondent’s death. Files are electronic with access limited as described below.…
Bids and Purchase Orders
Accounting and Financial Procedures Manual » Bids and Purchase Orders
Purpose This procedure describes the bid process designed to ensure that goods and services the ACPE purchases are competitively priced. Policy It is the policy of the ACPE to require the use of a bid process for the purchase of all goods and services under the…
Using The Manuals
Using The Manuals
!Please note that the NEW PROCESS: 2020 Accreditation Manual is now available. The information in the new manual went into effect on January 1, 2020. Items throughout the Manual are hyperlinked. Those items are a blue color and regular text is black. You can click…
Standard 4 – Management of CPE Programs
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 4 – Management of CPE Programs
A program demonstrates consistent and fair management of its programs for all students. Rationale An ACPE accredited program’s policies and procedures assist all parties in understanding individual and shared responsibilities, expectations, mutual…
Reciprocity
Certification Manual » Documents and Other Processes » Reciprocity
Policies Individuals must meet the requirements for an ACPE Certified Educator Criteria – ACPE honors certification of specifically identified associations whose standards and ethical values are equivalent to those of ACPE. ACPE currently has agreements of…
Required Program Policies
2020 Accreditation Manual » Required Program Policies
An accredited program must include the following policies in their student handbook. While there is room for program specific information, care must be taken so that program policies are in alignment with all ACPE Standards and Policies contained in this manual.…
400 Standards--Certification
Standards Manual » 400 Standards--Certification
!These standards are only applicable to those in the OLD Certification Process. For those in the NEW Certification Process, please refer to the ACPE Certified Educator Competencies, to the NEW Certification Process Manual, and the ACPE Website for more…
ACPE Office Team
Community of Practice Development Guide » Roles and Support Within ACPE » ACPE Office Team
How Does the ACPE Office Support Communities of Practice of ACPE? ACPE staff are available to support the communities of practice in carrying out their work, through consultation, conferencing technology, event support, budget monitoring, and more. Director of…
Driving for ACPE Policy
Accounting and Financial Procedures Manual » Driving for ACPE Policy
In awareness of employee safety and eliminating unnecessary risks behind the wheel for employees and for the organization, the ACPE, Inc. has enacted the following Driving for ACPE Policy, effective July 24, 2018. We are committed to the safety of all ACPE employees,…
XII. The Investigative Phase
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XII. The Investigative Phase
A. The Investigator The investigator will conduct the investigation according to the processes set forth below. The investigation may be conducted under the guidance of a legal or ethics consultant appointed for this purpose. B. The Investigative Process 1. The…
The Presentation
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview » The Presentation
The CEC’s presentation of their project is scheduled when the mentor has determined that the CEC’s project demonstrates a level of competence according to the Theory Integration Rubric. Upon reaching this stage, the mentor will inform the ACPE office of…
Identified Areas of Non-Compliance
2020 Accreditation Manual » Supporting Documents » Commission Actions » Identified Areas of Non-Compliance
When a program is not in compliance with a standard or policy of the Accreditation Commission, the Commission will issue a Letter of Non-Compliance to the center. The letter will include an explanation of the non-compliance, what the program needs to demonstrate to…
Continuation in the Certification Process
Certification Manual » Documents and Other Processes » Continuation in the Certification Process
The Certification process is designed to allow Certified Educator Candidates to progress at their own pace. As a competency-based process, it is expected that a CEC will make consistent, regular progress in their Certification process. In addition, a CEC is required to…
Objectives and Outcomes for Level I/Level II CPE
2020 Accreditation Manual » Supporting Documents » Objectives and Outcomes for Level I/Level II CPE
!As of January 1, 2024, all new units of CPE will be using the REVISED ACPE Outcomes and Indicators. This page is here for those residency programs that are finishing their year with the former outcomes. CPE provides theological and professional education using the…
Corporate Credit Cards
Accounting and Financial Procedures Manual » Corporate Credit Cards
Corporate credit cards may be issued to ACPE staff, ACPE Board Chair and Chair-Elect as determined necessary by the Executive Director. The cardholder is responsible for the safekeeping of the card and will be held accountable: To ensure that the card is used only…
Category E: Professional Development
2020 Accreditation Manual » Supporting Documents » REVISED: ACPE Outcomes and Indicators » Category E: Professional Development
Introduction Success in the formational and reflective process of CPE requires an engagement with one’s own learning process and what it means to be a professional in spiritual care. Professional Development in the CPE process includes engaging the Clinical Method…
6 Year Site Visit Plan
2020 Accreditation Manual » The Accreditation Process » Maintenance and Renewal of Accreditation » 6 Year Site Visit Plan
Overview In Year 6 of the Accreditation Cycle, an accredited program will undergo a full portfolio review and a site visit. A program may request, under limited circumstances, a postponement of the review. Criteria for a postponement may be found here. During the…
Review of Supervisory/Educational Competence
Certification Manual » Documents and Other Processes » Review of Supervisory/Educational Competence
The collegial nature of the clinical pastoral education profession requires that practitioners mutually monitor each other’s professional competence and take action when concern about incompetence, impairment, or misconduct arise (See Code of Professional Ethics for…
Designing the ACPE Community of Practice
Community of Practice Development Guide » Designing the ACPE Community of Practice
Create and register your Community of Practice In order to be supported through ACPE, each CoP will need to go through the process of applying to be recognized as a registered CoP. Here’s how… Step 1: A community begins as a group of eight or more…
Appendix A: Financial Standing Policy
Accounting and Financial Procedures Manual » Appendices » Appendix A: Financial Standing Policy
Financial Standing Any individual or center needing proof of their financial standing with the ACPE may request (a) summary of account to show that they have no balance due or (b) evidence of an approved payment plan with accounting in the ACPE national office. This…
Funding Requests for Communities of Practice
Community of Practice Development Guide » Roles and Support Within ACPE » ACPE Professional Well-Being Committee » How Does the Professional Well Being Committee Oversee the CoP Process? » Funding Requests for Communities of Practice
Each year, the ACPE’s operating budget will include of funding to support the efforts of our registered CoPs. All registered Communities of Practice are invited to submit a request for funding, following the process and timeline detailed here. The funding request…
Sensitive Data Security
Accounting and Financial Procedures Manual » Sensitive Data Security
It is the policy of the ACPE that sensitive data, specifically credit card information and social security numbers, are to be stored and handled securely to avoid improper use or access of this information by unauthorized individuals. All software systems (purchased…
C. Certification Process Overview
Certification Manual » Part I: Introduction » C. Certification Process Overview
The Current Certification Process is designed as a developmental, competency-based approach to learning. In this new, innovative approach, evaluation of CECs is ongoing and is grounded in clearly articulated competencies that are required to successfully engage in our…
Maintaining the ACPE Community of Practice
Community of Practice Development Guide » Maintaining the ACPE Community of Practice
Keeping your Community of Practice Alive and Well An ACPE CoP will have responsibilities in the maintenance of the community, including stimulating and monitoring active engagements; promoting of visiting experts, or sharing of other relevant information; event…
VII. Bias or Conflict of Interest
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » VII. Bias or Conflict of Interest
It is expected that anyone invited to participate in any aspect of reviewing, mediating, investigating or adjudicating an ethics complaint will decline if they have a conflict of interest or personal or professional relationship with a party or entity that would lead…
Complaints Against the ACPE Accreditation Commission
2020 Accreditation Manual » The Accreditation Commission » Complaints Against the ACPE Accreditation Commission
As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs. This document details how a complaint may be filed if it is believed that the Commission or its…
Review of Procedures and Accreditation Criteria
2020 Accreditation Manual » The Accreditation Commission » Review of Procedures and Accreditation Criteria
The Commission reviews and evaluates its procedures and accreditation criteria every five years, or sooner if legal, regulatory, or other circumstances require. If during the review it is determined that changes are needed to the standards, ACPE will initiate…
Purpose of the Manual
Accounting and Financial Procedures Manual » Purpose of the Manual
The policies and procedures discussed herein address various accounting and financial policies. These policies are designed to enhance financial accountability and transparency, eliminate misunderstandings, and protect the assets and viability of the ACPE. It is the…
Core Purpose Statement
Community of Practice Development Guide » Introduction » Core Purpose Statement
Every CoP will begin with an idea of bringing together individuals that share a common interest(s) around key elements of an issue relevant to the organization. Developing a core purpose statement, a formal written statement about the purpose of your CoP, from the…
Cash Disbursements
Accounting and Financial Procedures Manual » Cash Disbursements
ACPE generates vendor disbursements weekly by check, ACH, or corporate credit card. Vendor disbursements by check or by ACH shall be prepared by persons independent of those who initiate or approve the expenditures, as well as those who are authorized to sign checks.…
Overview
Certification Manual » Part II: Admissions Process » Overview
The ACPE Certification Process has two parts to the admission process: Part One: Application and acceptance to a local ACPE Accredited Center Part Two: Application and acceptance to become a Certified Educator Candidate with ACPE Applicants begin the process by…
Compliance with Standards
2020 Accreditation Manual » Supporting Documents » Compliance with Standards
An accredited program is obligated to remain in compliance with all ACPE Standards, Policies, and Procedures. A program’s compliance is measured by: Program self-identification. Late registration of Student Units or Late Final Evaluations Areas of…
XIII. Fact Finding/ Hearing Panel
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XIII. Fact Finding/ Hearing Panel
A. The Hearing Panel is the designated fact-finding body. The Process Chair is the convener of the Hearing and submits the official notes for the Minutes. The Process Chair may vote only to break a tie. B. Four designated members of the Commission(s) conducting the…
Reserves
Accounting and Financial Procedures Manual » Reserves
Reserves are unrestricted net assets, excluding tangible property. ACPE shall maintain a reserve equal to an average six months of ACPE’s annual unrestricted operating expenses. Reserve levels shall not drop below an average six months of ACPE’s annual…
Annual Accountability for Ethical Conduct Report
Certification Manual » Documents and Other Processes » Annual Accountability for Ethical Conduct Report
The following is a copy of the text of the Accountability for Ethical Conduct Report Form that is required to be signed and submitted each year. To access the online form, click here. For the purposes of this Policy, “member” refers to: ACPE Certified…
Goals and Operating Principles of an ACPE Community of Practice
Community of Practice Development Guide » Communities of Practice in ACPE » Goals and Operating Principles of an ACPE Community of Practice
The following operating principles indicate the conduct of CoPs within ACPE and are intended to assist members to clarify their expectation of each other and the community. Members expect to encounter at least one new learning from each meeting. Members contribute…
Complaints Alleging Violations of ACPE Education Standards in Educational Programs
2020 Accreditation Manual » The Accreditation Commission » Complaints Alleging Violations of ACPE Education Standards in Educational Programs
POLICY FOR COMPLAINTS ALLEGING VIOLATIONS OF ACPE EDUCATION STANDARDS in EDUCATIONAL PROGRAMS As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs.…
XV. Appeal Process
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XV. Appeal Process
A. Who may appeal: The respondent can appeal Findings and/or sanctions; the complainant may appeal only the findings. The appealing party is the Appellant. B. Basis: An appeal must be based on one or both of these grounds: (a) the party was refused reasonable…
IV. Particular Reporting Implications for ACPE Members
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » IV. Particular Reporting Implications for ACPE Members
A. ACPE members agree to adhere to a standard of conduct consistent with the code of ethics established in ACPE standards. Members are required to sign the Accountability For Ethical Conduct Policy Report Form yearly and return it with their annual ACPE dues. Members…
End of Phase I Assessment of Competencies
Certification Manual » Part III: The Certification Process » Phase I » End of Phase I Assessment of Competencies
At the end of Phase I, there will be both informal and formal reviews of the CEC’s portfolio. The informal review of the CEC’s portfolio will take place with the CEC’s peer group and will provide the CEC and training educator valuable input and feedback. The…
Standing Commissions
Governance Manual » Article 6: Commissions and Committees » Standing Commissions
Accreditation Section 6.02, Duties. The Accreditation Commission shall implement the procedures on accreditation of CPE centers, clusters, systems, and CPE programs as required and defined by ACPE Standards and make all accreditation decisions for the Association as…
ACPE Related Terms
2020 Accreditation Manual » Definition of Terms for the Accreditation Process » ACPE Related Terms
Educational Terms may be found by clicking here. ACPE Program (Accredited Program): An administrative structure or entity authorized by the ACPE Accreditation Commission to conduct programs of CPE Level I/Level II and Certified Educator CPE. An ACPE accredited program…
End of Unit Evaluations
2020 Accreditation Manual » Policy and Procedure Development for Programs » End of Unit Evaluations
Evaluation is a part of process education and may take various forms, be conducted with a variety of persons, occur at many and varied times, and serve several purposes. All Level I/Level II programs must have a process for student evaluation in each unit that…
Guide for Student Records
2020 Accreditation Manual » Policy and Procedure Development for Programs » Guide for Student Records
Overview Students own information about them and must know what information is being collected and how it is being used. A student’s information cannot be shared without their written permission. Every ACPE program must publicize an Annual Notice (see template…
Transitions in Programs
2020 Accreditation Manual » The Accreditation Process » Transitions in Programs
There are times when an accredited program finds itself without an ACPE Certified Educator. A program without an ACPE Certified Educator may not offer units of CPE or advertise for students. In order to maintain its accredited member status while searching for an…
Student Achievement for Level I/Level II Programs
2020 Accreditation Manual » Policy and Procedure Development for Programs » Student Achievement for Level I/Level II Programs
Student Achievement is based on demonstration of the Outcomes and Indicators that are assigned to each level of CPE. Full Credit and Advances to the Next Level of CPE To receive 1 credit and advance to the next level of CPE, the student must successfully complete the…
Notifications of Commission Actions
2020 Accreditation Manual » Supporting Documents » Notifications of Commission Actions
Notifications of Accreditation Commission Actions ACPE sends Commission decisions to award or renew provisional status or accreditation (Accredited Member) no later than 30 days from the date of action to the program and U.S. Secretary of Education (“the…
Standing Committees
Governance Manual » Article 6: Commissions and Committees » Standing Committees
Leadership Development (LDC) Section 6.02, Duties. Review the composition of all boards, commissions, committees, councils, task forces and other entities of the Association to assess the balance of the entities regarding inclusion of all constituency groups within…
Program Closure
2020 Accreditation Manual » The Accreditation Process » Program Closure
An ACPE program may voluntarily withdraw its accreditation when circumstances dictate. The Accreditation Commission may also withdraw a program’s accreditation as a result of failure to comply with ACPE Accreditation Standards. If a program allows its…
Requirements for Admission
2020 Accreditation Manual » Policy and Procedure Development for Programs » Requirements for Admission
An accredited ACPE program may recruit students to apply to its program. ACPE accredited programs are encouraged to develop relationships with local theological schools, seminaries, endorsing bodies, spiritual/values-based orienting system representatives and their…
Certification Preface
Certification Manual » Certification Preface
ACPE has a long history of certifying individuals to supervise clinical pastoral education (CPE) professionally. In the certification process small groups of experienced practitioner peers assess applicants’ competence in the art and identity required to supervise…
Theory Integration Project Rubric
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview » Theory Integration Project Rubric
Rubrics are descriptive and not evaluative. While rubrics can be used to evaluate, the main idea is that one should match the performance to the description rather than evaluate it. The main purpose of a rubric is to assess performance. This can be done through direct…
Closing of an ACPE Community of Practice
Community of Practice Development Guide » Closing of an ACPE Community of Practice
Once an ACPE CoP has been registered, and established a circle of membership, the community assumes a commitment and responsibility to its members, as well as to ACPE, to meet the intended core purpose and goals. The ending of a formed community cannot be a rash…
Part Two: The ACPE Certification Process
Certification Manual » Part II: Admissions Process » Part Two: The ACPE Certification Process
Once chosen by the local center, and prior to the ACPE interview, the applicant must view the following videos: Understanding Competencies Competencies for Admission The applicant will write a brief reflection on each of the videos, demonstrating their…
Accreditation Commission Conflict of Interest Declaration
2020 Accreditation Manual » The Accreditation Commission » Bias and Conflict of Interest » Accreditation Commission Conflict of Interest Declaration
An electronic version of this declaration must be completed yearly by all members of the Accreditation Commission. Definitions: “You or Your” refers to the Accreditation Commissioner signing this form. “Program” refers to an approved Clinical Pastoral…
Site Team Member Conflict of Interest Declaration
2020 Accreditation Manual » The Accreditation Commission » Bias and Conflict of Interest » Site Team Member Conflict of Interest Declaration
An electronic version of this declaration must be completed prior to the review of materials for a site visit by all members of the site team. Definitions: “You or Your” refers to the Site Team Member or prospective Site Team Member signing this…
D. Portfolio Materials and Evaluation
Certification Manual » Part I: Introduction » D. Portfolio Materials and Evaluation
Materials to be Included in the Portfolio All admission materials A detailed educational plan (including projected timeline) for Phases I and II. Webinar responses Up to 3 pieces of evidence for each competency (quality is more important than quantity) should be…
Program Feasibility/Self-Study Requirements
2020 Accreditation Manual » The Accreditation Process » Program Feasibility/Self-Study Requirements
Policy ACPE requires a feasibility study for applying for provisional accreditation. If seeking Provisional Accreditation from a component site, update materials according to the feasibility study criteria. ACPE requires a self-study for: a program moving from…
Theory Integration Project and Presentation Overview
Certification Manual » Part III: The Certification Process » Phase I » Theory Integration Project and Presentation Overview
A CEC is considered ready to enter the Theory Integration Project and Presentation process when they have: completed the Core Curriculum for Phase I had opportunities for observation and active co-supervision of students an understanding of various…
Academic Qualifications and Equivalency Standards
Certification Manual » Documents and Other Processes » Academic Qualifications and Equivalency Standards
A. Master’s degree from a CHEA member organization, accredited college or university in religious or spiritual studies of 72 semester-hours minimum or 72 graduate theological semester credits or 108 quarter credits that include the following: Twenty four graduate…
Educational Terms
2020 Accreditation Manual » Definition of Terms for the Accreditation Process » Educational Terms
ACPE related terms may be found by clicking here. Academic Resources: Academic resources shall be reflective of the Center’s curriculum and consistent with the center’s expectations for student learning. Such resources include, but are not limited to:…
Periodic Reviews
2020 Accreditation Manual » Supporting Documents » Commission Actions » Periodic Reviews
The commission shall take action on programs that have completed a periodic review at its next regularly scheduled meeting. Provisional Accreditation – for up to two years. Grant Grant with deficiencies: Programs must address and resolve the deficiencies…
Applying for Provisional Accreditation
2020 Accreditation Manual » The Accreditation Process » Pathways for Accreditation » Applying for Provisional Accreditation
The Accreditation process begins with a determination of eligibility. This process is applicable to brand new programs. Please note that the total time frame from the submission of materials to the issuing of the letter of Pre-Provisional Approval is a minimum of 120…
Definition of Terms for the Accreditation Process
2020 Accreditation Manual » Definition of Terms for the Accreditation Process
These pages are supplemental to the main Definition of Terms page. !In the case of conflicting information, the definition found on these pages shall supersede other definitions. There are two separate pages for definitions of terms. One page is dedicated to those…
Called Review
2020 Accreditation Manual » Supporting Documents » Commission Actions » Called Review
Called Review Initiated by the Commission The Accreditation Commission shall require a site visit when, in its judgment, there is cause to believe a program with Provisional Accreditation or an Accredited Member program: Is substantially out of compliance with ACPE…
Appendix C: Conference Accounting Policies
Accounting and Financial Procedures Manual » Appendices » Appendix C: Conference Accounting Policies
ACPE Sponsored Conferences/Events In an effort to keep all national conference and other event costs at a reasonable and tolerable level for the organization and its members, and in an effort to bring more efficiency, consistency and accountability to the establishing…
Permission for the Use of a Student’s Clinical Materials
Certification Manual » Documents and Other Processes » Permission for the Use of a Student’s Clinical Materials
Students must give written permission for the use of their clinical materials as well as recorded and/or live observation media pertinent to an ACPE Certified Educator Candidate’s (CEC) educator’s process toward certification as an ACPE Certified Educator or…
Regard for Decisions of States and Other Accrediting Agencies
2020 Accreditation Manual » The Accreditation Commission » Regard for Decisions of States and Other Accrediting Agencies
ACPE will not grant initial or renewed accreditation or provisional accreditation to a program offered by an institution, unless it provides to the Secretary, within 30 days of its action, a thorough and reasonable explanation, consistent with its standards, why the…
Integration Interview
Certification Manual » Part III: The Certification Process » Phase II » Integration Interview
The Integration Interview is the culmination of the CEC’s certification journey and is both a demonstration of the integration of theory and practice and a celebration of accomplishment. As explained in the End of Phase II Assessment of Competencies, the…
Types of Accreditation
2020 Accreditation Manual » The Accreditation Process » Types of Accreditation
The Accreditation Commission offers three categories for its accredited members. While the requirements and standards remain the same for each, there are unique components for each type of accreditation that are important for centers to note. Within each category, the…
X. The Initial Review Panel
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » X. The Initial Review Panel
A. An Initial Review Panel (IRP1) convenes by telephone or Internet. The ED managing the case and the Ethics Commission Chair leading the process (EPC), with the ethics consultant [if one], determine if there is jurisdiction for the complaint: 1. Is the respondent a…
Pathways for Accreditation
2020 Accreditation Manual » The Accreditation Process » Pathways for Accreditation
Applying for Provisional Accreditation Provisional Accreditation to Accredited Member Accredited Member to a System Program
Traveler’s Responsibilities – Volunteers, Speakers and ACPE Staff
Accounting and Financial Procedures Manual » Traveler’s Responsibilities – Volunteers, Speakers and ACPE Staff
The ACPE recognizes that volunteers give generously of their time and energy, taking time away from their personal commitments, as well as their practices/groups, in order to participate in ACPE business. It is important to ACPE that the travel policy be fair,…
The Architecture of a Community of Practice
Community of Practice Development Guide » Introduction » The Architecture of a Community of Practice
The success of a CoP will primarily be determined by its’ content or domain of knowledge; and, on the delivery of such content or knowledge to others. There are many ways in which to develop and present content that makes accessing that content more appealing and…
Article 8: Notices
ACPE By-Laws » Article 8: Notices
Section 8.01, Form of Notice. Notice may be delivered by print, electronic or telecommunications means. Such notice shall be deemed to be delivered or given at the time when the same shall be thus sent, mailed or distributed. Section 8.02, Waiver of Notice. Any notice…
Standards Manual
Standards Manual
The Standards Manual has been retired as of January 1, 2020. Ethics Click here to view the Code of Professional Ethics for Members of ACPE Click here to view the Professional Ethics Manual Accreditation Click here to view the ACPE Standards and Portfolio…
Definition of Terms
Definition of Terms
Click here for the Definition of Terms associated with Accreditation. ACPE Directory – The official ACPE listing of accredited ACPE centers and their designated programs and supervisors; satellite programs that have received a site visit, member seminaries;…
Appeal of Adverse Decisions of the Commission
2020 Accreditation Manual » Supporting Documents » Appeal of Adverse Decisions of the Commission
The ACPE appeal process for adverse decisions of the Accreditation Commission is designed to provide an opportunity for the program to appeal any adverse action prior to the action becoming final, as defined by the U.S. Department of Education (34 CFR Sec. 602.25…
Article 7: Officers and Executive Director
ACPE By-Laws » Article 7: Officers and Executive Director
Section 7.01, Number and Qualifications. The officers of the Association shall be a Chair, Vice-chair/Chair-elect, and a Secretary/Treasurer. All officers shall be Association members in good standing. Section 7.02, Term. The Chair shall hold office for two (2) years.…
Part One: The Local ACPE Accredited Program
Certification Manual » Part II: Admissions Process » Part One: The Local ACPE Accredited Program
Admission to the local ACPE Accredited Program includes the following criteria: A completed Application for Certified Educator Programs College graduation Graduate theological degree or its equivalent Ordination or commissioning to function as a spiritual care…
Data Collection
2020 Accreditation Manual » Policy and Procedure Development for Programs » Data Collection
As a learning organization, ACPE requires that programs gather data in a variety of forms. This data serves as “evidence” of a program’s compliance with standards and of its programmatic and educational effectiveness. As a program embarks upon…
III. Time Limits for Filing Complaints
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » III. Time Limits for Filing Complaints
A. Reporting an alleged violation close to its occurrence is important to the effective investigation and evaluation of evidence as well as to the wellbeing of all people involved. 1. The time limit is ten years for a complaint alleging sexual exploitation and one…
VIII. Confidentiality
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » VIII. Confidentiality
Confidentiality is of utmost importance. Those involved in investigations, mediations, adjudications, appeals, and record keeping shall respect the parties’ confidentiality as far as possible without impeding the pursuit of the truth of the allegations or violating…
ACPE’s Definition for Community of Practice
Community of Practice Development Guide » Communities of Practice in ACPE » ACPE’s Definition for Community of Practice
CoPs in ACPE will serve as a flagship activity for our association and anchor us in our grassroots tradition. An ACPE CoP is a group of eight or more practitioners in the field of spiritual care and education, with a common sense of purpose, who agree to work together…
Appeal of Certification Commission Decisions
Certification Manual » Documents and Other Processes » Review of Supervisory/Educational Competence » Appeal of Certification Commission Decisions
Note: all time frames are calendar days. Policy Publication of decisions – Decisions to deny certification or revoke educator status are not effective or published until time for appeal has lapsed or until the appeal process is concluded, which ever…