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Board Appointed Committees
Governance Manual » Article 6: Commissions and Committees » Board Appointed Committees
The Board may appoint committees to attend to specific work of the Association. All members of these committees are appointed by the Board. Each committee is comprised of a Chair, Chair-elect, and nine members (three (3) classes of three (3) members each) unless…
Standing Commissions
Governance Manual » Article 6: Commissions and Committees » Standing Commissions
Accreditation Section 6.02, Duties. The Accreditation Commission shall implement the procedures on accreditation of CPE centers, clusters, systems, and CPE programs as required and defined by ACPE Standards and make all accreditation decisions for the Association as…
Article 6: Commissions and Committees
ACPE By-Laws » Article 6: Commissions and Committees
Section 6.01, Standing Commissions and Committees. The following standing commissions and committees of the Board are hereby established: Accreditation Commission; Certification Commission; Professional Ethics Commission; Finance/Audit Committee; and, Leadership…
Article 6: Commissions and Committees
Governance Manual » Article 6: Commissions and Committees
Section 6.01, Standing Commissions and Committees. The By-laws establish three standing commissions: Accreditation, Certification, and Professional Ethics. The By-laws establish two standing committees: Leadership Development Committee and Finance and Audit. Standing…
Article 5: Board of Directors
ACPE By-Laws » Article 5: Board of Directors
Section 5.01, Number and Qualifications. The business and affairs of the Association shall be managed by a Board of Directors, all of whom are Association members in good standing. The number of Directors which shall constitute the whole Board of Directors shall be no…
Article 5: Board of Directors
Governance Manual » Article 5: Board of Directors
Section 5.01, Number and Qualifications. From time to time, the Board may appoint a person or persons to represent the Association in other organizations or associations where it is deemed beneficial for ACPE. The current appointments [2017] include: Journal of…
Standing Committees
Governance Manual » Article 6: Commissions and Committees » Standing Committees
Leadership Development (LDC) Section 6.02, Duties. Review the composition of all boards, commissions, committees, councils, task forces and other entities of the Association to assess the balance of the entities regarding inclusion of all constituency groups within…
Article 9: Books and Records
ACPE By-Laws » Article 9: Books and Records
Section 9.01, Obligation to Keep. The Association shall keep correct and complete books of accounts and shall keep minutes of the proceedings of its Board of Directors and commissions, committees, work groups, task forces, and other entities created by the Board of…
Article 14: Conduct of Meetings
ACPE By-Laws » Article 14: Conduct of Meetings
Section 14.01, Conduct of Meetings. All meetings of the members, Board of Directors, and standing commissions and committees shall be conducted in accordance with Roberts Rules of Order Newly Revised.
Opening Statement
Governance Manual » Opening Statement
The Governance Manual clarifies certain sections in the By-laws and specifies the functions, elections and terms of office of commissions, committees, and advisory councils in ACPE. Periodically, this Manual should be updated by the Board of Directors. The Manual is…
Governance Manual
Governance Manual
Table of Contents ARTICLE 1: Definitions and Abbreviations ARTICLE 2: Identification and Purpose ARTICLE 3: Members ARTICLE 4: Meetings of Members ARTICLE 5: Board of Directors ARTICLE 6: Commissions and Committees ARTICLE 7: Officers and Executive Director ARTICLE 8:…
ACPE By-Laws
ACPE By-Laws
Table of Contents ARTICLE 1. Definitions and Abbreviations ARTICLE 2. Identification and Purpose ARTICLE 3. Members ARTICLE 4. Meeting of Members ARTICLE 5. Board of Directors ARTICLE 6. Commissions and Committees ARTICLE…
CPE-Related Educational Activities
Certification Manual » Documents and Other Processes » Maintaining Your ACPE Certified Educator Credential » CPE-Related Educational Activities
For ACPE Certified Educators who are not directly supervising a unit of CPE within the required three-year period and who wish to remain active in ACPE (i.e. not retired), the following is an explanation of the requirements that must be met. Please note that contract…
Complaints Against the ACPE Accreditation Commission
2020 Accreditation Manual » The Accreditation Commission » Complaints Against the ACPE Accreditation Commission
As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs. This document details how a complaint may be filed if it is believed that the Commission or its…
Professional Ethics Commission (the “Commission” or PEC)
Professional Ethics Manual » Part I- Introduction » Professional Ethics Commission (the “Commission” or PEC)
Purposes (1) educate about issues of professional ethics and (2) establish orderly and fair processes for adjudicating complaints of ethical violations (ACPE Code of Professional Ethics) made against ACPE members or ACPE Centers or Satellite Programs or national…
IX. The ACPE/APC Ethics Collaboration
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » IX. The ACPE/APC Ethics Collaboration
A. The Boards of the ACPE and APC have authorized the two organizations to work collaboratively on ethics investigative and adjudicatory processes. Members from both associations are trained as investigators and members of the two Ethics Commissions are trained to…
Article 7: Officers and Executive Director
ACPE By-Laws » Article 7: Officers and Executive Director
Section 7.01, Number and Qualifications. The officers of the Association shall be a Chair, Vice-chair/Chair-elect, and a Secretary/Treasurer. All officers shall be Association members in good standing. Section 7.02, Term. The Chair shall hold office for two (2) years.…
ACPE Organizational Structure
2020 Accreditation Manual » ACPE Organizational Structure
Article 6 of the ACPE Bylaws establish that the Accreditation Commission is established as a standing commission of the Board of Directors. The duties and authority of the Accreditation Commission is established and governed by the Board of Directors. Commission…
Article 1: Definitions and Abbreviations
ACPE By-Laws » Article 1: Definitions and Abbreviations
As used in these Bylaws, when capitalized: Section 1.01, “Association” shall mean Association For Clinical Pastoral Education, Inc. Section 1.02, “Act” means the Georgia Nonprofit Corporation Code, as amended from time to time. Section 1.03, “Bylaws”…
Expenditure Approvals
Accounting and Financial Procedures Manual » Expenditure Approvals
Non-budgeted expenses include costs that are not in the annual budget approved by the Board of Directors. This does not apply to budgeted items with a negative variance. The approval levels are as follows: Up to $5,000: Executive Director $5,001-10,000: Treasurer…
Purpose of the Manual
Accounting and Financial Procedures Manual » Purpose of the Manual
The policies and procedures discussed herein address various accounting and financial policies. These policies are designed to enhance financial accountability and transparency, eliminate misunderstandings, and protect the assets and viability of the ACPE. It is the…
Budget
Accounting and Financial Procedures Manual » Budget
ACPE management shall annually prepare the budget with the Finance and Audit Committee to be submitted for approval by the Board of Directors. All budgets shall be prepared on a zero-based budgeting system with sufficient detail to identify revenue and expenditures by…
Finance and Accounting Responsibilities
Accounting and Financial Procedures Manual » Finance and Accounting Responsibilities
The Chief Executive Officer shall be responsible for the day-to-day oversight and management of ACPE. ACPE is governed by its Board of Directors, which is responsible for financial oversight of ACPE by: Establishing financial policies. Reviewing results of annual…
XIII. Fact Finding/ Hearing Panel
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XIII. Fact Finding/ Hearing Panel
A. The Hearing Panel is the designated fact-finding body. The Process Chair is the convener of the Hearing and submits the official notes for the Minutes. The Process Chair may vote only to break a tie. B. Four designated members of the Commission(s) conducting the…
Article 4: Meeting of Members
ACPE By-Laws » Article 4: Meeting of Members
Section 4.01, Annual Meeting. An annual meeting of the members shall be held on the Members Annual Meeting Date established by the Board of Directors. Notice of the meeting place, date, format, and hour shall be delivered to each member entitled to vote on matters no…
Appeal of Certification Commission Decisions
Certification Manual » Documents and Other Processes » Review of Supervisory/Educational Competence » Appeal of Certification Commission Decisions
Note: all time frames are calendar days. Policy Publication of decisions – Decisions to deny certification or revoke educator status are not effective or published until time for appeal has lapsed or until the appeal process is concluded, which ever…
Reserves
Accounting and Financial Procedures Manual » Reserves
Reserves are unrestricted net assets, excluding tangible property. ACPE shall maintain a reserve equal to an average six months of ACPE’s annual unrestricted operating expenses. Reserve levels shall not drop below an average six months of ACPE’s annual…
Article 11: Fiscal Year
ACPE By-Laws » Article 11: Fiscal Year
Section 11.01, Fiscal Year. The fiscal year of the Association shall be determined by the Board of Directors.
Professional Ethics Commission Preface
Professional Ethics Manual » Professional Ethics Commission Preface
ACPE is committed to maintaining high standards of ethical behavior in its programs and by its members. That commitment is evidenced in the ACPE Code of Professional Ethics. The Association recognizes that complaints alleging infractions of the Code by members will be…
Article 10: Corporate Seal
ACPE By-Laws » Article 10: Corporate Seal
Section 10.01, Corporate Seal. The corporate seal shall be in such form as the Board of Directors may from time to time determine.
Appendix B: Certification Fees
Accounting and Financial Procedures Manual » Appendices » Appendix B: Certification Fees
1. The Board of Directors will establish rates, fees, effective dates, and due dates for fees paid by candidates for certification. 2. The Finance Committee will work with management and the certification commission to recommend rates and fees for certification to the…
Guide for Student Records
2020 Accreditation Manual » Policy and Procedure Development for Programs » Guide for Student Records
Overview Students own information about them and must know what information is being collected and how it is being used. A student’s information cannot be shared without their written permission. Every ACPE program must publicize an Annual Notice (see template…
Cash Disbursements
Accounting and Financial Procedures Manual » Cash Disbursements
ACPE generates vendor disbursements weekly by check, ACH, or corporate credit card. Vendor disbursements by check or by ACH shall be prepared by persons independent of those who initiate or approve the expenditures, as well as those who are authorized to sign checks.…
Appendix C: Conference Accounting Policies
Accounting and Financial Procedures Manual » Appendices » Appendix C: Conference Accounting Policies
ACPE Sponsored Conferences/Events In an effort to keep all national conference and other event costs at a reasonable and tolerable level for the organization and its members, and in an effort to bring more efficiency, consistency and accountability to the establishing…
Article 2: Identification and Purpose
Governance Manual » Article 2: Identification and Purpose
Section 2.02, Purpose. This statement reflects one of the central purposes of the Association without being restrictive. The purpose and mission of the Association requires discussion by the Association and in particular by the Board of Directors. Attention to the…
Article 4: Meetings of Members
Governance Manual » Article 4: Meetings of Members
Section 4.03, Place of Meeting. The Annual Member meeting will be held at the time and place of the Annual Conference. Section 4.04, Quorum. This section specifies that five percent (5%) of the members with voting rights [Section 3.03], will constitute a quorum; i.e.,…
Program Closure
2020 Accreditation Manual » The Accreditation Process » Program Closure
An ACPE program may voluntarily withdraw its accreditation when circumstances dictate. The Accreditation Commission may also withdraw a program’s accreditation as a result of failure to comply with ACPE Accreditation Standards. If a program allows its…
Article 3: Members
Governance Manual » Article 3: Members
Section 3.01, Members. Types and classes of ACPE membership shall be reviewed regularly by the Board. Membership categories include the following: ACPE Certified Educator (Active and Retired) ACPE Accredited Center Spiritual Care Professional (Active and…
Appendix A: Financial Standing Policy
Accounting and Financial Procedures Manual » Appendices » Appendix A: Financial Standing Policy
Financial Standing Any individual or center needing proof of their financial standing with the ACPE may request (a) summary of account to show that they have no balance due or (b) evidence of an approved payment plan with accounting in the ACPE national office. This…
Financial Statement Presentation and Distribution
Accounting and Financial Procedures Manual » Financial Statement Presentation and Distribution
ACPE prepares calendar year consolidated financial statements with its subsidiary, FCPE. Interim financial statements are not consolidated and are prepared monthly by the 20th of each month. A balance sheet and P&L with budget comparison are the basic monthly reports…
Article 12: Indemnification
Governance Manual » Article 12: Indemnification
This article states that the Association may repay or advance payments if the officers, directors, and commission members are threatened or involved in legal proceedings that have occurred in the course of their work for the Association. The key word is may. The…
What is the charge of the Professional Well Being Committee of ACPE?
Community of Practice Development Guide » Roles and Support Within ACPE » ACPE Professional Well-Being Committee » What is the charge of the Professional Well Being Committee of ACPE?
The ACPE Board of Directors has charged the PWB Committee to develop new programs to engage members and alumni in the work of spiritual health and personal growth, collaborating with staff and volunteers. This includes both the care of educators and those educated by…
Maintaining the ACPE Community of Practice
Community of Practice Development Guide » Maintaining the ACPE Community of Practice
Keeping your Community of Practice Alive and Well An ACPE CoP will have responsibilities in the maintenance of the community, including stimulating and monitoring active engagements; promoting of visiting experts, or sharing of other relevant information; event…
VI. Member Who Defaults on Process
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » VI. Member Who Defaults on Process
A. It is the responsibility of members to keep their contact information current with the ACPE office. ACPE and its representatives will exercise due diligence (certified mail, email, and phone) to inform a member when an action requires immediate attention. If after…
Annual Dues and Other Fees
Accounting and Financial Procedures Manual » Annual Dues and Other Fees
Annually, upon recommendation from the Finance and Audit Committee, the ACPE Board will approve a fee structure to provide for annual member and center dues, as well as other miscellaneous fees, which will support the work of the Association. As the Association relies…
Expense Reimbursement – Volunteers and ACPE Staff
Accounting and Financial Procedures Manual » Expense Reimbursement – Volunteers and ACPE Staff
This policy describes a process that is designed to ensure that personal monies spent on ACPE affairs are reimbursed in a fair and consistent manner, in accordance with ACPE policy. Eligibility: Reimbursement of business expenses is strictly limited to the…
XVII. Emergency Suspension of Credentials
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XVII. Emergency Suspension of Credentials
When there is compelling evidence that a CPE student(s), CPE program, educator’s colleagues or self is in immediate danger because of the functioning of any person authorized to as an ACPE Educator, the Executive Director shall enjoin the person from supervisory…
6 Year Site Visit Plan
2020 Accreditation Manual » The Accreditation Process » Maintenance and Renewal of Accreditation » 6 Year Site Visit Plan
Overview In Year 6 of the Accreditation Cycle, an accredited program will undergo a full portfolio review and a site visit. A program may request, under limited circumstances, a postponement of the review. Criteria for a postponement may be found here. During the…
Records Retention and Destruction
Accounting and Financial Procedures Manual » Records Retention and Destruction
It is the policy of the ACPE that all business records shall be kept no longer than the period necessary for the proper conduct of company business (see ACPE Records Retention/Destruction Guidelines). This policy shall cover all business records of the ACPE, including…
Article 12: Indemnification
ACPE By-Laws » Article 12: Indemnification
Section. 12.01, Authority to Indemnify. The Association may indemnify or obligate itself to indemnify an Officer or Director, or former Officer or Director, or a member or former member of any standing commission or committee, or other committee, work group, task…
X. The Initial Review Panel
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » X. The Initial Review Panel
A. An Initial Review Panel (IRP1) convenes by telephone or Internet. The ED managing the case and the Ethics Commission Chair leading the process (EPC), with the ethics consultant [if one], determine if there is jurisdiction for the complaint: 1. Is the respondent a…
XV. Appeal Process
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XV. Appeal Process
A. Who may appeal: The respondent can appeal Findings and/or sanctions; the complainant may appeal only the findings. The appealing party is the Appellant. B. Basis: An appeal must be based on one or both of these grounds: (a) the party was refused reasonable…
Review of Procedures and Accreditation Criteria
2020 Accreditation Manual » The Accreditation Commission » Review of Procedures and Accreditation Criteria
The Commission reviews and evaluates its procedures and accreditation criteria every five years, or sooner if legal, regulatory, or other circumstances require. If during the review it is determined that changes are needed to the standards, ACPE will initiate…
XII. The Investigative Phase
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XII. The Investigative Phase
A. The Investigator The investigator will conduct the investigation according to the processes set forth below. The investigation may be conducted under the guidance of a legal or ethics consultant appointed for this purpose. B. The Investigative Process 1. The…
Using the Manual
2020 Accreditation Manual » Using the Manual
This manual is designed to help with understanding the Accreditation Process, Standards, and how programs are able to demonstrate compliance. *It is the intention throughout this manual to utilize gender-inclusive language. To the extent possible, the Accreditation…
IV. Particular Reporting Implications for ACPE Members
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » IV. Particular Reporting Implications for ACPE Members
A. ACPE members agree to adhere to a standard of conduct consistent with the code of ethics established in ACPE standards. Members are required to sign the Accountability For Ethical Conduct Policy Report Form yearly and return it with their annual ACPE dues. Members…
XIV. Notification of Findings and Action for Hearing & Appeals Process
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XIV. Notification of Findings and Action for Hearing & Appeals Process
A. The Process Chair will notify the member and complainant of the action taken by the Commission(s). The notification to both parties of the complaint will be sent by secure email or by other means at the request of a party as described in X.D. and shall include…
REVISED: ACPE Outcomes and Indicators
2020 Accreditation Manual » Supporting Documents » REVISED: ACPE Outcomes and Indicators
The revised ACPE Outcomes and Indicators were approved by the Board of Directors on April 18, 2023, and published for the membership on May 2, 2023. All ACPE accredited programs will be required to utilize these Outcomes and Indicators for units of CPE that have a…
Sensitive Data Security
Accounting and Financial Procedures Manual » Sensitive Data Security
It is the policy of the ACPE that sensitive data, specifically credit card information and social security numbers, are to be stored and handled securely to avoid improper use or access of this information by unauthorized individuals. All software systems (purchased…
Annual Accountability for Ethical Conduct Report
Certification Manual » Documents and Other Processes » Annual Accountability for Ethical Conduct Report
The following is a copy of the text of the Accountability for Ethical Conduct Report Form that is required to be signed and submitted each year. To access the online form, click here. For the purposes of this Policy, “member” refers to: ACPE Certified…
Accreditation Commission Conflict of Interest Declaration
2020 Accreditation Manual » The Accreditation Commission » Bias and Conflict of Interest » Accreditation Commission Conflict of Interest Declaration
An electronic version of this declaration must be completed yearly by all members of the Accreditation Commission. Definitions: “You or Your” refers to the Accreditation Commissioner signing this form. “Program” refers to an approved Clinical Pastoral…
Accounting and Financial Procedures Manual
Accounting and Financial Procedures Manual
A Manual of the ACPE Finance and Audit Committee Approved by the Board of Directors; Effective May 2018 Table of Contents Introduction Purpose of Manual Finance and Accounting Responsibilities Budget Annual Dues and Other Fees Reserves Financial Statement…
Corporate Credit Cards
Accounting and Financial Procedures Manual » Corporate Credit Cards
Corporate credit cards may be issued to ACPE staff, ACPE Board Chair and Chair-Elect as determined necessary by the Executive Director. The cardholder is responsible for the safekeeping of the card and will be held accountable: To ensure that the card is used only…
Site Team Member Conflict of Interest Declaration
2020 Accreditation Manual » The Accreditation Commission » Bias and Conflict of Interest » Site Team Member Conflict of Interest Declaration
An electronic version of this declaration must be completed prior to the review of materials for a site visit by all members of the site team. Definitions: “You or Your” refers to the Site Team Member or prospective Site Team Member signing this…
Complaints Alleging Violations of ACPE Education Standards in Educational Programs
2020 Accreditation Manual » The Accreditation Commission » Complaints Alleging Violations of ACPE Education Standards in Educational Programs
POLICY FOR COMPLAINTS ALLEGING VIOLATIONS OF ACPE EDUCATION STANDARDS in EDUCATIONAL PROGRAMS As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs.…
Appeal of Adverse Decisions of the Commission
2020 Accreditation Manual » Supporting Documents » Appeal of Adverse Decisions of the Commission
The ACPE appeal process for adverse decisions of the Accreditation Commission is designed to provide an opportunity for the program to appeal any adverse action prior to the action becoming final, as defined by the U.S. Department of Education (34 CFR Sec. 602.25…
Code of Professional Ethics for Members of ACPE
Certification Manual » Documents and Other Processes » Code of Professional Ethics for Members of ACPE
Maintenance of high standards of ethical conduct is a responsibility shared by all ACPE members. In relationship to those served, ACPE members: affirm and respect the human dignity and individual worth of each person. do not discriminate against anyone because…
Types of Accreditation
2020 Accreditation Manual » The Accreditation Process » Types of Accreditation
The Accreditation Commission offers three categories for its accredited members. While the requirements and standards remain the same for each, there are unique components for each type of accreditation that are important for centers to note. Within each category, the…
Code of Professional Ethics for Members of ACPE
2020 Accreditation Manual » Supporting Documents » Code of Professional Ethics for Members of ACPE
Maintenance of high standards of ethical conduct is a responsibility shared by all ACPE members. In relationship to those served, ACPE members: affirm and respect the human dignity and individual worth of each person. do not discriminate against anyone because…
Bids and Purchase Orders
Accounting and Financial Procedures Manual » Bids and Purchase Orders
Purpose This procedure describes the bid process designed to ensure that goods and services the ACPE purchases are competitively priced. Policy It is the policy of the ACPE to require the use of a bid process for the purchase of all goods and services under the…
Updates to the Manuals
Updates to the Manuals
Any changes to the Manuals will be listed here along with the effective date of the change. 2024 January 22,2024 Professional Ethics Manual Updates Section III Time Limits for Filing Complaints Section XII The Investigative Phase, B2 has been updated 2023 August…
Academic Qualifications and Equivalency Standards
Certification Manual » Documents and Other Processes » Academic Qualifications and Equivalency Standards
A. Master’s degree from a CHEA member organization, accredited college or university in religious or spiritual studies of 72 semester-hours minimum or 72 graduate theological semester credits or 108 quarter credits that include the following: Twenty four graduate…
Definition of Terms
Definition of Terms
Click here for the Definition of Terms associated with Accreditation. ACPE Directory – The official ACPE listing of accredited ACPE centers and their designated programs and supervisors; satellite programs that have received a site visit, member seminaries;…