Search
Related topics are listed below.
Standards 407-410 Certification as Associate Certified Educator
Standards Manual » 400 Standards--Certification » Standards 407-410 Certification as Associate Certified Educator
Standard 407 Formal requirements: 407.1 certification as Certified Educator Candidate. 407.2 ACPE membership as a Certified Educator Candidate. 407.3 completion of at least two units of supervised supervision of CPE as a Certfied Educator Candidate. 407.4 approval…
Accounting and Financial Procedures Manual
Accounting and Financial Procedures Manual
A Manual of the ACPE Finance and Audit Committee Approved by the Board of Directors; Effective May 2018 Table of Contents Introduction Purpose of Manual Finance and Accounting Responsibilities Budget Annual Dues and Other Fees Reserves Financial Statement…
Review of Procedures and Accreditation Criteria
2020 Accreditation Manual » The Accreditation Commission » Review of Procedures and Accreditation Criteria
The Commission reviews and evaluates its procedures and accreditation criteria every five years, or sooner if legal, regulatory, or other circumstances require. If during the review it is determined that changes are needed to the standards, ACPE will initiate…
400 Standards--Certification
Standards Manual » 400 Standards--Certification
!These standards are only applicable to those in the OLD Certification Process. For those in the NEW Certification Process, please refer to the ACPE Certified Educator Competencies, to the NEW Certification Process Manual, and the ACPE Website for more…
Appendix B: Certification Fees
Accounting and Financial Procedures Manual » Appendices » Appendix B: Certification Fees
1. The Board of Directors will establish rates, fees, effective dates, and due dates for fees paid by candidates for certification. 2. The Finance Committee will work with management and the certification commission to recommend rates and fees for certification to the…
Standard 411-412 Certification as ACPE Certified Educator
Standards Manual » 400 Standards--Certification » Standard 411-412 Certification as ACPE Certified Educator
Standard 411 Formal requirements: 411.1 certification as Associate Certified Educator. 411.2 ACPE membership. 411.3 having conducted at least two independent units of CPE following certification as Associate Certified Educator. Standard 412 Professional competence:…
Compliance with Standards
2020 Accreditation Manual » Supporting Documents » Compliance with Standards
An accredited program is obligated to remain in compliance with all ACPE Standards, Policies, and Procedures. A program’s compliance is measured by: Program self-identification. Late registration of Student Units or Late Final Evaluations Areas of…
Bank Reconciliation
Accounting and Financial Procedures Manual » Bank Reconciliation
Bank account balances are to be reconciled to the general ledger before the 20th of each month. The reconciliation is performed by the Accounting Assistant and reviewed by the Senior Accountant. The review should include viewing a sample of canceled check images,…
Definition of Terms
Definition of Terms
Click here for the Definition of Terms associated with Accreditation. ACPE Directory – The official ACPE listing of accredited ACPE centers and their designated programs and supervisors; satellite programs that have received a site visit, member seminaries;…
Participation
Community of Practice Development Guide » Communities of Practice in ACPE » Participation
As a member of ACPE, Inc., all individuals are expected to engage in the process of learning from and sharing knowledge with fellow members. The following items demonstrate participation: All ACPE Educators and Associate Educators are required to actively…
Bias and Conflict of Interest
2020 Accreditation Manual » The Accreditation Commission » Bias and Conflict of Interest
“Bias” refers to a pre-existing impression or opinion, either positive or negative, about a program, the institution in which it is located, or its staff, which might affect one’s ability to assess accreditation matters objectively. “Conflict of interest” is…
2020 Accreditation Manual
2020 Accreditation Manual
*The new accreditation process took effect January 1, 2020. The standards, policies, and procedures located in this manual replace all previously published materials. Introduction to the Accreditation Process Substantive Updates to the Accreditation Manual Using…
Standard 4 – Management of CPE Programs
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 4 – Management of CPE Programs
A program demonstrates consistent and fair management of its programs for all students. Rationale An ACPE accredited program’s policies and procedures assist all parties in understanding individual and shared responsibilities, expectations, mutual…
PEC Appendices
Professional Ethics Manual » PEC Appendices
APPENDIX 1 ACPE Inter Commission/Entity Referral APPENDIX 2 Common Standards for Professional Chaplaincy Policy to Ensure Fitness and Wellness of Educators Whistleblower Policy Education Program Complaint Response Form Ethics Complaint Response Form Click here…
Identified Areas of Non-Compliance
2020 Accreditation Manual » Supporting Documents » Commission Actions » Identified Areas of Non-Compliance
When a program is not in compliance with a standard or policy of the Accreditation Commission, the Commission will issue a Letter of Non-Compliance to the center. The letter will include an explanation of the non-compliance, what the program needs to demonstrate to…
Bids and Purchase Orders
Accounting and Financial Procedures Manual » Bids and Purchase Orders
Purpose This procedure describes the bid process designed to ensure that goods and services the ACPE purchases are competitively priced. Policy It is the policy of the ACPE to require the use of a bid process for the purchase of all goods and services under the…
Using The Manuals
Using The Manuals
!Please note that the NEW PROCESS: 2020 Accreditation Manual is now available. The information in the new manual went into effect on January 1, 2020. Items throughout the Manual are hyperlinked. Those items are a blue color and regular text is black. You can click…
Professional Ethics Commission (the “Commission” or PEC)
Professional Ethics Manual » Part I- Introduction » Professional Ethics Commission (the “Commission” or PEC)
Purposes (1) educate about issues of professional ethics and (2) establish orderly and fair processes for adjudicating complaints of ethical violations (ACPE Code of Professional Ethics) made against ACPE members or ACPE Centers or Satellite Programs or national…
Traveler’s Responsibilities – Volunteers, Speakers and ACPE Staff
Accounting and Financial Procedures Manual » Traveler’s Responsibilities – Volunteers, Speakers and ACPE Staff
The ACPE recognizes that volunteers give generously of their time and energy, taking time away from their personal commitments, as well as their practices/groups, in order to participate in ACPE business. It is important to ACPE that the travel policy be fair,…
Standing Commissions
Governance Manual » Article 6: Commissions and Committees » Standing Commissions
Accreditation Section 6.02, Duties. The Accreditation Commission shall implement the procedures on accreditation of CPE centers, clusters, systems, and CPE programs as required and defined by ACPE Standards and make all accreditation decisions for the Association as…
The Accreditation Commission
2020 Accreditation Manual » The Accreditation Commission
Complaints Alleging Violations of ACPE Education Standards in Educational Programs Complaints Against the ACPE Accreditation Commission Qualifications and Credentials of Persons Involved in Accreditation Evaluation Bias and Conflict of Interest Review of Procedures…
Standard 414 Reciprocity for ACPE Certified Educator Status
Standards Manual » 400 Standards--Certification » Standard 414 Reciprocity for ACPE Certified Educator Status
Procedures and guidelines for reciprocity shall be included in the ACPE 2016 Certification Manual section on Reciprocity. The ACPE Director of Programs will provide the names of organizations with which ACPE has reciprocity to applicants seeking…
VIII. Confidentiality
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » VIII. Confidentiality
Confidentiality is of utmost importance. Those involved in investigations, mediations, adjudications, appeals, and record keeping shall respect the parties’ confidentiality as far as possible without impeding the pursuit of the truth of the allegations or violating…
Complaints Alleging Violations of ACPE Education Standards in Educational Programs
2020 Accreditation Manual » The Accreditation Commission » Complaints Alleging Violations of ACPE Education Standards in Educational Programs
POLICY FOR COMPLAINTS ALLEGING VIOLATIONS OF ACPE EDUCATION STANDARDS in EDUCATIONAL PROGRAMS As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs.…
Reciprocity
Certification Manual » Documents and Other Processes » Reciprocity
Policies Individuals must meet the requirements for an ACPE Certified Educator Criteria – ACPE honors certification of specifically identified associations whose standards and ethical values are equivalent to those of ACPE. ACPE currently has agreements of…
Certification Preface
Certification Manual » Certification Preface
ACPE has a long history of certifying individuals to supervise clinical pastoral education (CPE) professionally. In the certification process small groups of experienced practitioner peers assess applicants’ competence in the art and identity required to supervise…
B. ACPE Certification and the Certification Commission
Certification Manual » Part I: Introduction » B. ACPE Certification and the Certification Commission
ACPE Certification Certification by ACPE is an earned privilege and responsibility. It is achieved by meeting the requirements for certification in the ACPE standards. ACPE Certified Educators are clinical pastoral educators who are academically prepared and who are…
Sensitive Data Security
Accounting and Financial Procedures Manual » Sensitive Data Security
It is the policy of the ACPE that sensitive data, specifically credit card information and social security numbers, are to be stored and handled securely to avoid improper use or access of this information by unauthorized individuals. All software systems (purchased…
ACPE Organizational Structure
2020 Accreditation Manual » ACPE Organizational Structure
Article 6 of the ACPE Bylaws establish that the Accreditation Commission is established as a standing commission of the Board of Directors. The duties and authority of the Accreditation Commission is established and governed by the Board of Directors. Commission…
Information Provided to the Department of Education
2020 Accreditation Manual » The Accreditation Commission » Information Provided to the Department of Education
ACPE will submit to the Department of Education: Notifications of all accreditation decisions (see Notifications of Commission Actions) A list, updated annually, of its accredited and provisionally accredited programs A summary of our annual major…
Guide for Student Records
2020 Accreditation Manual » Policy and Procedure Development for Programs » Guide for Student Records
Overview Students own information about them and must know what information is being collected and how it is being used. A student’s information cannot be shared without their written permission. Every ACPE program must publicize an Annual Notice (see template…
Public Information
2020 Accreditation Manual » The Accreditation Commission » Public Information
The Commission will make the following information available to the public via its website and the Accreditation Manual: Each type of accreditation and provisional accreditation it grants The procedures programs must follow in applying for accreditation,…
Standard 6 – Continuous Improvement
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 6 – Continuous Improvement
A program demonstrates how it addresses continuous improvement of its operations and program management. Rationale An ACPE accredited program employs an action/reflection/action approach to continuous improvement of its operations and program management. Opportunity…
Annual Accountability for Ethical Conduct Report
Certification Manual » Documents and Other Processes » Annual Accountability for Ethical Conduct Report
The following is a copy of the text of the Accountability for Ethical Conduct Report Form that is required to be signed and submitted each year. To access the online form, click here. For the purposes of this Policy, “member” refers to: ACPE Certified…
Cash Disbursements
Accounting and Financial Procedures Manual » Cash Disbursements
ACPE generates vendor disbursements weekly by check, ACH, or corporate credit card. Vendor disbursements by check or by ACH shall be prepared by persons independent of those who initiate or approve the expenditures, as well as those who are authorized to sign checks.…
Substantive Updates to the Accreditation Manual
2020 Accreditation Manual » Substantive Updates to the Accreditation Manual
March 12, 2024 Per USDE regulations, the following pages have been updated: Adverse Actions and Identified Areas of Non-Compliance – Suspensions are no longer considered adverse actions and have been moved to the list of potential actions to be taken by the…
Using the Manual
2020 Accreditation Manual » Using the Manual
This manual is designed to help with understanding the Accreditation Process, Standards, and how programs are able to demonstrate compliance. *It is the intention throughout this manual to utilize gender-inclusive language. To the extent possible, the Accreditation…
V. Complaints Against Former ACPE Members
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » V. Complaints Against Former ACPE Members
A. A complaint against a member who resigns after the complaint is filed will be processed according to the procedures outlined below. If a sanction is imposed, the former member cannot rejoin ACPE until the terms of the sanction have been fulfilled. B. If a…
Standard 415 Appeal of Certification Decisions
Standards Manual » 400 Standards--Certification » Standard 415 Appeal of Certification Decisions
Applicants seeking certification have a right to request a review of a negative decision and a right to an orderly presentation of views when a decision is appealed. Members of sub-committees rendering a negative certification decision are prohibited from discussing…
Corporate Credit Cards
Accounting and Financial Procedures Manual » Corporate Credit Cards
Corporate credit cards may be issued to ACPE staff, ACPE Board Chair and Chair-Elect as determined necessary by the Executive Director. The cardholder is responsible for the safekeeping of the card and will be held accountable: To ensure that the card is used only…
Introduction to the Accreditation Process
2020 Accreditation Manual » Introduction to the Accreditation Process
An ACPE accredited educational program serves to advance the mission of ACPE. CPE programs provide experiential learning, the goal of which is to develop and foster the art and practice of spiritual care. CPE students learn from the people they serve, their peers, and…
IX. The ACPE/APC Ethics Collaboration
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » IX. The ACPE/APC Ethics Collaboration
A. The Boards of the ACPE and APC have authorized the two organizations to work collaboratively on ethics investigative and adjudicatory processes. Members from both associations are trained as investigators and members of the two Ethics Commissions are trained to…
Purpose of the Manual
Accounting and Financial Procedures Manual » Purpose of the Manual
The policies and procedures discussed herein address various accounting and financial policies. These policies are designed to enhance financial accountability and transparency, eliminate misunderstandings, and protect the assets and viability of the ACPE. It is the…
Policy and Procedure Development for Programs
2020 Accreditation Manual » Policy and Procedure Development for Programs
The following information is intended to provide guidance to programs for developing their policies and procedures. Requirements for Admission Guide for Student Records Clinical Placements and Agreements Educational Placements and Agreements Changes in…
ACPE Related Terms
2020 Accreditation Manual » Definition of Terms for the Accreditation Process » ACPE Related Terms
Educational Terms may be found by clicking here. ACPE Program (Accredited Program): An administrative structure or entity authorized by the ACPE Accreditation Commission to conduct programs of CPE Level I/Level II and Certified Educator CPE. An ACPE accredited program…
Article 5: Board of Directors
Governance Manual » Article 5: Board of Directors
Section 5.01, Number and Qualifications. From time to time, the Board may appoint a person or persons to represent the Association in other organizations or associations where it is deemed beneficial for ACPE. The current appointments [2017] include: Journal of…
I. Where to Begin
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » I. Where to Begin
Launching and responding to a complaint is intensive and demanding, not to be undertaken casually. One should study the instructions closely and prepare carefully and thoughtfully for participation. Making an Ethics Allegation: A. Grievances giving rise to a…
Article 6: Commissions and Committees
ACPE By-Laws » Article 6: Commissions and Committees
Section 6.01, Standing Commissions and Committees. The following standing commissions and committees of the Board are hereby established: Accreditation Commission; Certification Commission; Professional Ethics Commission; Finance/Audit Committee; and, Leadership…
Updates to the Manuals
Updates to the Manuals
Any changes to the Manuals will be listed here along with the effective date of the change. 2024 January 22,2024 Professional Ethics Manual Updates Section III Time Limits for Filing Complaints Section XII The Investigative Phase, B2 has been updated 2023 August…
Appendix A: Financial Standing Policy
Accounting and Financial Procedures Manual » Appendices » Appendix A: Financial Standing Policy
Financial Standing Any individual or center needing proof of their financial standing with the ACPE may request (a) summary of account to show that they have no balance due or (b) evidence of an approved payment plan with accounting in the ACPE national office. This…
II. Complaint Basics
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » II. Complaint Basics
A. A Complaint is a grievance, presented in writing and signed, involving an alleged violation of the ethical criteria established by the ACPE Code of Professional Ethics . A complaint must identify the item in the code or process alleged violated. Complaints may be…
Accredited Member to a System Program
2020 Accreditation Manual » The Accreditation Process » Pathways for Accreditation » Accredited Member to a System Program
For an accredited program wishing to become an Accredited System program, a revision of materials and a full accreditation review site visit (including a National Site Team Chair, ACPE Certified Educator, and a practitioner) must take place. The site visit will shift…
Standard 1 – Educational Environment
2020 Accreditation Manual » ACPE Standards and Portfolio Expectations » Standard 1 – Educational Environment
A program has an educational plan that engages its students in a process model of education and clinical method of learning, ensuring an educational environment and clinical population that present appropriate learning opportunities, sites, and placements for student…
Using Video Conferencing in a Unit of CPE
2020 Accreditation Manual » Policy and Procedure Development for Programs » Using Video Conferencing in a Unit of CPE
!***Items highlighted in red are changes added as of 5/1/2023. Any program utilizing video conferencing in a unit of CPE must have written policies and procedures that fully address the items listed below. These must be included in the program’s Student…
International Guest Educator
Certification Manual » Documents and Other Processes » International Guest Educator
ACPE provides for international guest supervisors (IGS) to supervise students in ACPE Accredited Member centers in the U.S. for a defined period of time. !The guest educator is responsible for working out Visa requirements with the hiring…
XV. Appeal Process
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XV. Appeal Process
A. Who may appeal: The respondent can appeal Findings and/or sanctions; the complainant may appeal only the findings. The appealing party is the Appellant. B. Basis: An appeal must be based on one or both of these grounds: (a) the party was refused reasonable…
Program Feasibility/Self-Study Requirements
2020 Accreditation Manual » The Accreditation Process » Program Feasibility/Self-Study Requirements
Policy ACPE requires a feasibility study for applying for provisional accreditation. If seeking Provisional Accreditation from a component site, update materials according to the feasibility study criteria. ACPE requires a self-study for: a program moving from…
XIII. Fact Finding/ Hearing Panel
Professional Ethics Manual » Part II--Processing Complaints of Ethics Code » XIII. Fact Finding/ Hearing Panel
A. The Hearing Panel is the designated fact-finding body. The Process Chair is the convener of the Hearing and submits the official notes for the Minutes. The Process Chair may vote only to break a tie. B. Four designated members of the Commission(s) conducting the…
Complaints Against the ACPE Accreditation Commission
2020 Accreditation Manual » The Accreditation Commission » Complaints Against the ACPE Accreditation Commission
As required by the U.S. Department of Education, ACPE has policies for addressing complaints against the Accreditation Commission and complaints against education programs. This document details how a complaint may be filed if it is believed that the Commission or its…