Vendor Bills

Navigation: From the Main Menu select the Vendor Entry button and press the Bills button.

In this window you can do the following:

• Create a new bill for a vendor.
• Review the existing bills for each vendor
• Delete bills that have been created. If the day has been posted through the Daily Report, then the vendor bill will not be deleted. Instead, an offsetting bill with opposite amounts will be created.
  

Creating a Vendor Bill

Select the vendor from the list.

1. First, fill in a Reference Number and/or Notes for this bill, so it can be identified in the future.
2. Then Press the New Line button, or press the Enter key.
3. Then select an asset or expense account to post the bill to. For instance, it could be an Inventory Parts asset account, or a Freight expense account. A good practice is to type in the first few letters of the account, and then use the arrow keys to select the account.
4. Then press the Tab key and enter an amount to post to the selected account, and press the Save Line Changes button (or press the Enter key.)
5. Continue to press the New Line button or the Enter key to add lines as needed.
6. Finally, verify the terms, the dates and the bill total, and press the Save button.

Details:

Reference: This should be something descriptive, and is usually the number from the Vendor’s bill.
Notes: This is an optional space for additional notes about the bill.
New Line: Press this button to add a line containing an amount to post and an expense account.
Delete Line: After selecting a line below, press this button to delete it from the bill.
Edit Line: Here is where you can edit details of a line.
Terms: Here, you select the terms for this bill. If you don’t change it, it will be the terms that were assigned to that Vendor in the Vendor Entry window.
Bill Date: The date the bill is to be posted to the General Ledger.
Due: The date that the bill will be due. This is automatically set when the terms are selected, but it can be changed here.
% Discount: If the selected terms allow a discount for paying the bill early, it will appear here. It can be changed it if needed.
Expense Account: This is an asset or expense account to post the bill to. For instance, it could be an Inventory Parts asset account, or a Freight expense account. A good practice is to type in the first few letters of the account, and then use the arrow keys to select the account, and then use the arrow keys to select the account.
Amount: The amount to be applied to the account specified above.
Normally Use this Account for this vendor? If this is checked then whatever is on Expense Act line will be the default account for this Vendor for future Bills.
Save: Save Changes.
Cancel: Cancels what had been done.
Save Bill: Press this button when all the lines have been entered for the bill, and after verifying the terms, the dates and the bill total.
New Core: Add a new Core to the bill.
Bill Total: The total of the bill.